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As of Sept. 1, 2002, state employees
designated by a state agency to be a notary public are no longer required
to purchase a notary bond. (H.B. 1203) All other notary regulations must
be followed. The state provides defense and indemnification to a state
employee for damages, attorney's fees, and court costs adjudged against
them when the damages are based on an act or omission in the course and
scope of the person's employment (Civil Practice and Remedies Code Section
104.001).
Please note: If you are currently commissioned as a notary public,
you should not submit a new application. Please wait until you are within
90 days of the expiration date of your current commission before submitting
a renewal application.
The process for new or renewal of state employee's notary commission
without bond is as follows:
- Complete the special application below for state
employees who will not be providing a notary bond.
- Read and complete the "State Employee Notary Acknowledgement
Form" below.
- Send the original
completed application, original completed acknowledgement form, and
proof of employment* to the State Office of Risk Management
(SORM), Bonds & Insurance Section, P.O. Box 13777, Austin, Texas 78711-3777.
All three items must be received at one time.
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*Acceptable proof of employment is payment
by the State Agency or Institution of Higher Education. Payment/Proof
of Employment can either be:
- A copy of an interagency transaction voucher (ITV) verifying the
pre-payment, transfer of the $11 filing fee (RTI#300300, COBJ-7210,
and TINS#33073073075000) from your agency to the Secretary of State
with the employee's/applicant's name in the USAS transaction description;
or
- A State Agency/University check for $11, payable to the Secretary
of State.
SORM will forward your application to the Secretary of State's office
for commission issuance.
A Special notary stamp is required for a Notary without Bond. The stamp
must show "Notary without Bond" below the bottom border of the notary stamp.
The stamp may be purchased at a local rubber stamp or office supply store,
or through TBPC's statewide rubber stamp contract:
- Rubber stamp vendor, Rodzina
Industries, Inc., contract number 615-N1.
- Self-inking stamp (615-77-48-2104) must have the required statutory
notary information (615-77-55-5412) along with the addition of another
line (615-77-55-5495) that reads "Notary without Bond."
- Cost of this stamp is $8.95 each.
Special Name Change Application for bond exempt notaries:
If you need to change your name before your commission's expiration date,
read the instructions on Form# 2305(A) below and
complete. Forward the original Application for Change of Name along with
$10 fee payable to the Secretary of States' Office. Send a photocopy of
the application to the Bonds and Insurance Section of SORM.
* Note:
Make payments payable to the Secretary of States' Office*
Notary Public Unit
Secretary of State
P.O. Box 13375
Austin, Texas 78711-3375
Bonds & Insurance Section
State Office of Risk Management
P.O. Box 13777
Austin, Texas 78711-3777
Notary
Without Bond Forms -- State of Texas Employees ONLY
Notary Training
SORM's training division
offers a training course titled Notary
Public Information for State Employees, which provides an overview
of the Secretary of State's notary
public educational information as it applies to state government.
For a list of scheduled dates and times, please visit SORM's course
calendar.
For more
information:
See Texas
Administrative Code, title 28, Part 4, Chapter 252, Subchapter E or…
Contact Cherie Hughes at (512) 936-1483, or contact Sally Becker at (512) 936-1573.
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