Leaving the University

Faculty and staff who resign, retire, transfer to another State of Texas agency or higher education location, or leave employment for any reason must complete the retirement and/or separation process.

An exit interview or meeting is not required, but all departing employees must complete the online Off Boarding process and specific steps at their component.

Steps to end employment for any reason are completed online with the Off Boarding process; learn more by contacting your Campus Human Resources department.

All departing employees also must complete a clearance/exit form and submit it to their department manager (UNT, UNT Dallas and College of Law, UNT System Administration) or campus police department (UNTHSC.)

• Find the clearance or exit form for department employees.

Here are steps to take to ensure a smooth departure:

• Print the exit form, obtain signatures, and return it to your department supervisor, or at UNTHSC, to the Police Department.
• Update your address by logging in at MySystem. Be sure your records show a correct preferred address, phone and email, so future correspondence will not be delayed.
• The final paycheck will be direct deposited. Check with your departmental payroll representative to verify.

Employees who have more than six months of state service and are not transferring to another state agency will be paid for vacation time. If you leave employment mid-month, any unused vacation time is generally applied until the end of the month. Any remaining vacation time will then be paid in a lump sum.

If you transfer to another state agency, which includes another UNT System component, your vacation and sick leave balances will transfer only if there is no interruption in service.

There is no payment for unused sick leave. You may donate your unused sick leave to the Sick Leave Pool to assist colleagues who are experiencing catastrophic illnesses or circumstances.

Non-exempt employees will be paid for any remaining compensatory time.