Research and Innovation

To request access to Cayuse SP, please complete a Cayuse Access Request Form: https://research.unt.edu/cayuse-access-access-change-request

Access Cayuse SP using Firefox web browser:  https://unt.cayuse424.com/. Log in with your EUID and password, and select the "Cayuse SP" Research Administration Module.

If you are not able to log into Cayuse SP or if you received an authentication failure.  Please complete a Cayuse Access Request Form: https://research.unt.edu/cayuse-access-access-change-request

If you have successfully logged in before and are now having difficulty, please contact the following for support:

• EUID password / UNT Device support is handled by UNT Help Desk, please contact them directly at 940-565-2324 or via their website: https://www.unt.edu/helpdesk/  
• Cayuse IT Tech Support for verification of Cayuse Access or Cayuse issues, please send email with details to CayuseTechSupport@unt.edu

Cayuse Sponsored Projects (Cayuse SP) facilitates internal electronic routing of all sponsored project proposals, and replaces the previous paper and email routing process that used the UNT Routing Form. 

Cayuse SP roles are: 

1. Lead Principle Investigator (Lead PI), previously referred to as PI 
2. Principle Investigator (PI), previously referred to as Co-PI           

No. The COI page in Cayuse SP is answered for each proposal separately. Each person on the research team must still complete the UNT Significant Financial Interest Disclosure (SFID) form at the beginning of each Fiscal Year. Visit the Research Integrity & Compliance website for more information about the SFID form and UNT Conflict of Interest policies. 

If you cannot locate your sponsor, search again with keywords ‘Sponsor Not Found’, select ‘0_Sponsor Not Found_Contact OGCA to add in Cayuse’ and continue with your proposal. If you cannot locate your subcontractor, search again with keywords ‘Subcontractor Not Found’, select ‘0_Subcontractor Not Found_Contact OGCA to add in Cayuse’ continue with your proposal, and be sure to upload all subcontractor attachments. 

All proposals in Cayuse SP should include the following documents: Program Announcement/Application Guidelines (e.g., RFP), Budget Tool (in Excel), Budget Justification, and final proposal package. When applicable, please also attach: UNT Non-Standard F&A (IDC) Allocation form, cost share documents (budget, budget justification, and Cost Share Approval form), sponsor representations and certifications, subcontractor documents (letter of commitment, budget, budget justification, scope of work, and sub-recipient questionnaire), and UNT PI eligibility approval for any/all applicable persons. For more information or additional forms, please visit https://research.unt.edu/faculty-resources/forms 

Proposal materials may be sent directly to OGCA without department and college review if the Principal Investigator/s certify on the proposal routing that they are not requesting from the department or college (i) any cost share or match, (ii) buy-out or release from teaching, (iii) new or renovated space, or (iv) modification of indirect cost (F&A/IDC) distribution.

If the proposal notes or implies one or a combination of the four items above, department/s and college/s will be required to approve the proposal.

• Lead PI and other members of the Research Team certify the proposal
• Chair of each member of the Research Team Department approves
• Dean/Designee approves
• Office of Grants and Contracts Administration (OGCA) reviews for approvals

To route proposal materials directly to OGCA, SELECT ‘OGCA- Grant & Contract Admin’ as the *Award Admin Dept in the General Information section of the Cayuse SP electronic proposal record. After OGCA has electronically received the completed Cayuse SP proposal record, a GCS will change the *Award Admin Dept to show the PI’s home department.

No. After the proposal is submitted for routing in Cayuse SP, the system will send a notification to the Lead PI, and all other PIs, advising that each one must certify the proposal.

After a proposal has been submitted for routing, each PI receives a notification that he/she must certify the proposal. Each PI must log into Cayuse SP and click their ‘PI Certification Inbox’ (located on the Home page, under Certifications/Approvals) to access the proposal to be certified. Click on the proposal number, and certify the electronic proposal as a member of the Research Team.

Yes. When the Lead PI logs into Cayuse SP he/she will see a notification in both the ‘PI Certification Inbox’ and ‘Dept Approval Inbox’. First access the ‘PI Certification Inbox’ to certify the electronic proposal as a member of the Research Team, and then access the ‘Dept Approval Inbox’ and approve.

To allocate credit for Research Team members with dual appointments, add the faculty member to the Research Team twice. Once under his/her primary department, with the appropriate allocation of credit, and again under the secondary department, with the remaining allocation of credit. The split allocation of credit must be the same percentage split as the PI’s official UNT appointment. 

Yes, a PI may submit an electronic proposal for routing in Cayuse SP.  

Yes. All approvers and members of the Research Team will receive an email notification to certify or approve the electronic proposal. 

To request access to Cayuse 424, please complete a Cayuse Access Request Form: https://research.unt.edu/cayuse-access-access-change-request

Access Cayuse SP using Firefox web browser: https://unt.cayuse424.com/. Log in with your EUID and password, and select the “Cayuse 424” Research Administration Module.

If you are not able to log into Cayuse 424 or if you received an authentication failure, please complete a Cayuse Access Request Form: https://research.unt.edu/cayuse-access-access-change-request

If you have successfully logged in before and are now having difficulty, please contact the following for support: 

• EUID password / UNT Device support is handled by UNT Help Desk, please contact them directly at 940-565-2324 or via their website: https://www.unt.edu/helpdesk/  
• Cayuse IT Tech Support for verification of Cayuse Access or Cayuse issues, please send email with details to CayuseTechSupport@unt.edu

Each proposals in Cayuse 424 must include the required attachments based on the opportunity. For more information please contact your Grants and Contracts Specialist (GCS).