Surplus Pickup Request Guidelines

PLEASE READ THE FOLLOWING BEFORE SUBMITTING A SURPLUS REQUEST:

• All requests must be submitted using the proper form and sent as an attachment to property.manager@unt.edu. (We no longer accept faxed or hand written requests).
• Requests will be handled in the order they are received. If you need items picked up on a certain day or time, please email us first to see if we will be available in the time frame needed. For large-scale requests (relocations, multiple pieces of furniture, lab equipment, etc.), or requests submitted at the beginning/end of the fiscal year, please provide advanced notice. Requests labeled urgent will be handled on a case-by-case basis.
• Only items listed on the request form will be picked up. Please ensure that surplus items are easily identifiable and not mixed in with other items.
• Any request that has an asset on it must be checked off and signed by surplus personnel and a department representative. If a correction on the quantity, description, or tag number must be made on the form, this can be handled in two ways: 1) Cross out the incorrect information and rewrite the adjustment to be initialed by the department and surplus representatives, or 2) Print a new form with the necessary corrections and attach it to the appropriate item(s)
• Asset numbers should be listed in the UNT Property # Column, and item descriptions in the description column.
• ONLY ONE ASSET NUMBER PER LINE -- If a request has more than one asset per line, it will be sent back to the department to be corrected. The only exception for this is if the asset has more than one number assigned to it (such as an asset tag and serial number, i.e. 117845/DQHMM1).
• For computers -- all hard drives must be erased, all passwords cleared, and security features reset to factory defaults prior to request submission (contact your department’s IT staff with any questions).
• Surplus can only move items from the department to the surplus warehouse. Items moving from room to room or from the warehouse back to campus (after being reserved during a campus reuse showing) must be transported by the department or Moving Services.
• Assets (controlled or capital) cannot be dropped off at the surplus warehouse by a member of the requesting department. They must be transported in a university vehicle by a member of Asset Management. For non-assets, please contact the warehouse at (940) 369-7199.
• Surplus cannot take the following items:
  • Chemicals
  • Paint
  • Open printer toner cartridges
  • Food/Beverage
  • Trash/Cardboard (contact Recycling)
  • Glass, including: lab beakers, light bulbs, vases, glass tabletops, and mirrors
  • Appliances with freon (all items with freon must be evacuated by facilities before they can be picked up)
  • Furniture/equipment that were built or assembled on site, as well as oversized furniture items (at the discretion of surplus personnel)
  • Books
• Any item that is attached to a wall, ceiling, or floor must be unattached before it can be removed. This also applies to items consisting of multiple units, such as L-shaped furniture, desks with hutches, or shelving taller than a standard doorway. Equipment must also be disconnected from any gas, water, or electrical lines.
• Please notate the measurements of furniture items (7’ bookcase, 3-drawer file cabinet, etc.), as well as if the items are on wheels. This helps us know what equipment to bring.
• If a pickup requires access to a secure/locked location, please notate it on the request form along with necessary contact information.
• For any questions regarding surplus pickup, please contact the surplus warehouse at (940) 369-7199.