ALCGRSV 014/09 SUBJ: OCT 2009 RESERVE SERVICEWIDE EXAMINATION (RSWE) COMPETITION A. PPCINST M1418.1C DTD 25 FEB 2005, HTTP://WWW.USCG.MIL/HQ/PPC/ADV/PPCINSTM1418SERIES.PDF B. CG PERSMAN, COMDTINST M1000.6A, HTTP://USCG.MIL/DIRECTIVES C. RESERVE POLICY MANUAL, COMDTINST M1001.28A, CHAP.7.C., HTTP://USCG.MIL/DIRECTIVES D. ENLISTED PERFORMANCE QUALS MANUAL, COMDTINST M1414.8C., HTTP://USCG.MIL/DIRECTIVES E. PPC HOME PAGE AT HTTP://CGWEB.PPC.USCG.MIL 1. SUMMARY. THIS MESSAGE ANNOUNCES THE OCT 2009 RSWE COMPETITION IN ALL RATINGS FOR PAY GRADES E-5 THROUGH E-9. ALL PERSONNEL INTENDING TO PARTICIPATE NEED TO BE AWARE OF THESE REQUIREMENTS AND THEIR RESPONSIBILITY TO CONFIRM THEY ARE MET. ALL SPOS, UNITS, ESOS, RSWE BOARD OFFICERS, AND AFFECTED MEMBERS SHALL FAMILIARIZE THEMSELVES WITH THE CONTENTS OF THIS ALCGRSV. PPC(ADV) IS THE SINGLE POC FOR ALL RSWE INQUIRIES. 2. SCHEDULE. RSWES WILL BE ADMINISTERED ON SATURDAY AM 17 OCT 09. ACTIVE DUTY MEMBERS (IF OTHERWISE ELIGIBLE) WHO RELAD BY 30 JUN 09 AND AFFILIATE WITH THE READY OR STANDBY RESERVE (ACTIVE STATUS) MAY PARTICIPATE IN THIS RSWE CYCLE. 3. RSWE/END OF COURSE TEST (EOCT)/ENLISTED PERFORMANCE QUALIFICATIONS (EPQS) INFORMATION. A. THE OCT 2009 RSWE IS WAIVED FOR THE FOLLOWING RATINGS: BM1, BM2, FS2, IV2, MK1, MK2, MST1. B. RATING EOCTS FOR THE OCT 2009 RSWE ARE WAIVED FOR THE FOLLOWING RATINGS: FS1, IS1, IS2, IT1, IT2, MST2, OS1, OS2, PS1, PS2, SK1, SK2. C. RSWE AND EOCT WAIVERS ARE ONLY AUTHORIZED FOR THE RATES LISTED ABOVE. THIS ALCGRSV SUPERSEDES ANY PREVIOUSLY PUBLISHED WAIVERS. SEE ALCOAST 054/08 FOR SPECIFIC PROCEDURES CONCERNING CURRENT RESERVE SUPPLEMENTAL ADVANCEMENT ELIGIBILITY REQUIREMENTS. D. COS SHALL NOT WAIVE RATING EOCTS FOR THE RATES LISTED ABOVE IN PARA 3.A. E. REF A, ART 5.D OF REF B, AND THE RSWE INSTRUCTION BOOKLET MAILED WITH THE EXAMS, GIVE GUIDANCE TO RSWE OFFICERS AND ESOS ON TEST ADMINISTRATION AND HANDLING PROCEDURES. ROLLING PLOTTERS (WEEMS), COMPASS, DIVIDER AND MANEUVERING BOARDS MAY BE USED BY BM CANDIDATES. MEMBERS ARE AUTHORIZED TO USE SOME ELECTRONIC CALCULATORS SOLELY FOR MATH CALCULATIONS. THEY ARE NOT PERMITTED ANY DEVICE THAT PRODUCES TEXT OR ANY COMMUNICATION DEVICE OF ANY TYPE. 4. RESPONSIBILITIES/DEADLINES. A. MEMBER RESPONSIBILITIES. TO COMPETE IN THE OCT 2009 RSWE, THE MEMBER MUST ENSURE ALL ELIGIBILITY REQUIREMENTS ARE MET IAW ART 5.C.4.B OF REF B AND SECTION 7.C OF REF C. MEMBER RESPONSIBILITIES INCLUDE: (1) EER AND CO RECOMMENDATION. PER ART 5.C.4.E.4 OF REF B, THE COS RECOMMENDATION FOR ADVANCEMENT IS VALID ONLY FOR A SPECIFIC RSWE CYCLE AND MUST BE RENEWED FOR EACH SUCCEEDING CYCLE. A NEW CO RECOMMENDATION ON THE MOST CURRENT EER MUST BE POSTED FINAL AND VISIBLE IN THE EMPLOYEE REVIEW SUMMARY SECTION IN DA. THE EER EFFECTIVE DATE MUST BE AFTER THE ELIGIBILITY DEADLINE DATE OF THE PREVIOUS RSWE CYCLE AND ON OR BEFORE THE ELIGIBILITY DEADLINE DATE FOR THE CURRENT RSWE CYCLE. THOSE EER EFFECTIVE DATES ARE AFTER 01 JUL 08 AND ON OR BEFORE 01 JUL 09. EERS DATED OUTSIDE THESE DATE RANGES WILL NOT BE CONSIDERED FOR CURRENT CO RECOMMENDATION. IF THE LATEST REQUIRED EER WAS NOT COMPLETED DUE TO REASONS LISTED IN ART 10.B.5.A OF REF B, COMMANDS MAY COMPLETE A "SWE-EER" WITH AN EFFECTIVE DATE NLT 01 JUL 09. IF A SWE-EER IS SUBMITTED, THE EER EFFECTIVE DATE MUST BE ON OR BEFORE THE 01 JUL ELIGIBILITY DATE. IT'S RECOMMENDED THAT THE EFFECTIVE DATE BE AT LEAST 92 DAYS (FOR E6 AND ABOVE) OR 184 DAYS (FOR E7 AND ABOVE) PRIOR TO THE NEXT SEMI OR ANNUAL EER SO AS NOT TO DISQUALIFY THE MEMBER FOR HIS/HER NEXT SCHEDULED EER. FOR QUESTIONS CONCERNING SWE-EER EFFECTIVE DATES CALL PPC(ADV) AT 785-339-3400. CHANGES OF "NOT RECOMMENDED" TO "RECOMMENDED" SUBMITTED AFTER 01 JUL 09 WILL NOT BE CONSIDERED FOR RSWE ELIGIBILITY. ONLY THE APPROVING OFFICIAL WHO ASSIGNED A "NOT RECOMMENDED" ON THE CURRENT EER MAY CHANGE IT TO "RECOMMENDED" PRIOR THE NEXT SCHEDULED ANNUAL EER DATE. (2) EOCT/AQE. UNLESS WAIVED IN PARA 3.B OF THIS MESSAGE, ALL REQUIRED RATING EOCT AND E-PME AQE MUST BE COMPLETED AND POSTED IN DA WITH A COMPLETION DATE OF NLT 01 JUL 09. MEMBERS MUST ENSURE THE COURSE EDITION IS THE ONE CURRENTLY REQUIRED BY HIS/HER RATING FORCE MANAGER. (3) EPQS/EPMES. ENLISTED PERFORMANCE QUALIFICATIONS (EPQS) AND ENLISTED PROFESSIONAL MILITARY EDUCATION REQUIREMENTS (EPMES), MUST BE COMPLETED AND DATED NLT 01 JUL 09 FOR THE PAY GRADE MEMBER IS PURSUING. COMPLETION MUST BE VERIFIED BY MEMBERS COMMAND, AS THEY ARE NOT RECORDED IN DA. AFTER VERIFICATION, COMMANDS SHALL SEND AN EMAIL OR MSG TO PPC(ADV) LISTING ALL MEMBERS WHOSE PDE STATES ELIGIBLE BUT HAS NOT COMPLETED ALL EPQS/EPMES BY THE PUBLISHED DEADLINE DATE TO PREVENT AN EXAM FROM BEING SHIPPED. SEE THE EPQ MANUAL, COMDTINST M1414.8. EPQS FOR EACH RATING ARE AVAILABLE ON THE INTERNET AT HTTP://WWW.USCG.MIL/HQ/G- W/TRAINING/QUALS.HTM. EPMES FOR EACH PAY GRADE ARE AVAILABLE ON THE INTERNET WITHIN THE EPME MANUAL, COMDTINST M1510.2 AT HTTP://USCG.MIL/DIRECTIVES. (4) COMPETENCY CODES. MEMBERS REQUIRING COMPETENCY CODES IAW ART 5.C.4.B OF REF B, MUST ENSURE COMPLETION IS VISIBLE IN DA WITH COMPLETION EFFECTIVE DATE NLT 01 JUL 09. (5) PERSONAL DATA EXTRACT (PDE) VERIFICATION. PDES WILL BE MAILED TO MEMBERS UNIT, AND AVAILABLE IN DA SELF SERVICE. THE PDE COPY PREVIOUSLY SENT TO THE MEMBERS HOME ADDRESS HAS BEEN REPLACED BY THE ONLINE PDE. THE ONLINE PDE IS AVAILABLE FROM ANY COMPUTER WITH INTERNET ACCESS THROUGH DIRECT ACCESS AT HTTPS://HR.DIRECT- ACCESS.US. THE MEMBER IS SOLELY RESPONSIBLE TO REVIEW ALL DATA FOR ACCURACY. REPORT ANY DISCREPANCY TO YOUR ADMIN SUPPORT STAFF FOR CORRECTION. PROVIDE DOCUMENTATION PROOF TO ADMIN SUPPORT STAFF OF MISSING AWARDS, COMPETENCIES, OR ANY OTHER PDE ERRORS FOR CORRECTION IN DA. VERIFY CORRECTIONS IN DA PRIOR TO PDE CORRECTION DEADLINE DATE TO ENSURE THAT CORRECTIVE ACTION WAS TAKEN. MEMBER FAILURE TO REPORT AND VERIFY CORRECTIONS MAY RESULT IN NOT ELIGIBLE STATUS FOR RSWE OR LOSS OF POINTS IN THE FINAL MULTIPLE. IF UNABLE TO CORRECT OR VERIFY DATA PRIOR TO PDE CORRECTION DEADLINE, CONTACT PPC (ADV) PRIOR TO DEADLINE DATE FOR ASSISTANCE. ONLINE PDES SHOULD BE AVAILABLE IN DA OOA 15 JUL 09. EACH RSWE CYCLE, A SIGNIFICANT NUMBER OF MEMBERS ARE UNABLE TO COMPETE FOR ADVANCEMENT BECAUSE THEY FAIL TO ENSURE CORRECTIONS ARE POSTED IN DA PRIOR TO THE PDE DEADLINE. (6) REQUESTS FOR SUBSTITUTE RSWE WILL BE CONSIDERED UNDER STRICT GUIDELINES OUTLINED IN ART 5.D.3 OF REF B. MEMBERS SHOULD NOT SCHEDULE ROUTINE MEDICAL APPOINTMENTS OR PERSONAL EVENTS FOR SCHEDULED SWE TIME IF EXPECTING TO TEST. MEMBERS UNDERGOING OR RECOVERING FROM SURGERY ON EXAM DATE WILL NOT BE APPROVED FOR A SUBSITITUTE EXAM IF THE SURGERY WAS NON-EMERGENCY ELECTIVE SURGERY. A. MEMBER DEADLINES: REQUIREMENT DEADLINE (1) MEET ALL ELIGIBILITY REQUIREMENTS OF 01 JUL 09 ART 5.C.4.B OF REF B. (2) VERIFY ALL PDE DATA CORRECTIONS ARE COMPLETED 01 SEP 09 AND VISIBLE ON THE ONLINE PDE. NO CORRECTIONS ARE AUTHORIZED AFTER THIS DATE. (3) LAST DAY FOR MEMBER TO NOTIFY COMMAND IF RSWE 11 SEP 09 SHOULD BE MAILED TO A LOCATION OTHER THAN YOUR NORMAL EXAM OPFAC DUE TO BEING TDY, LEAVE STATUS, OPERATIONAL OR MEDICAL REASONS. B. COMMAND RESPONSIBILITIES. CO RESPONSIBILITIES ARE DISCUSSED IN ART 5.C.4.E OF REF B. COS MUST ENSURE MEMBERS RECEIVE ADMIN SUPPORT FOR PDE CORRECTIONS PRIOR TO PDE CORRECTION DEADLINE. A MISSING EER IN DA REMAINS THE MOST COMMON REASON FOR NON- ELIGIBILITY. COMMAND FAILURE TO PROVIDE REQUIRED ADMIN SUPPORT IS NOT JUSTIFICATION FOR PDE CORRECTION DEADLINE WAIVERS REGARDLESS IF "NO FAULT OF MBR". MEMBER IS RESPONSIBLE TO FOLLOW-UP WITH COMMAND TO ENSURE CORRECTIONS ARE POSTED TO ONLINE PDE. PDE CORRECTION DEADLINE WAIVERS WILL ONLY BE CONSIDERED FOR DOCUMENTED REASONS OF OPERATIONAL OR PERSONAL EMERGENCIES WHICH PREVENTED COMPLIANCE. COS ARE REMINDED TO WITHHOLD OR WITHDRAW ADVANCEMENTS FOR MEMBERS WHO BECOME INELIGIBLE AT ANY TIME DURING THE SERVICEWIDE CYCLE (SWC) IAW ART 5.C.31.F OF REF B. REGARDLESS OF LIST STANDING, SEND NOTICE VIA MESSAGE TO COGARD PPC TOPEKA KS//ADV// INFO COMCOGARD PSC ARLINGTON VA//RPM-3//. COS ARE REMINDED THAT ART 5.D.6 OF REF B REQUIRES THE EXAM BOARD OFFICER WHO HANDLES RSWES AND HAS ACCESS TO THE EXAM SAFE MUST BE A COMMISSIONED OFFICER, DESIGNATED CIVILIAN, OR OINC E8 OR ABOVE. EXAMS AND SAFES MAY NOT BE ACCESSIBLE TO ANY OTHER ENLISTED MEMBERS. D. COMMAND DEADLINES: REQUIREMENT DEADLINE (1) INFORM PERSONNEL OF REQUIREMENTS FOR ADV ON GOING (2) ALL ELIGIBILITY REQUIREMENTS MUST BE MET 01 JUL 09 AND POSTED IN DA (EXCEPT EPQS) (3) EPQS MUST BE COMPLETED/VERIFIED BY COMMAND 01 JUL 09 (4) LAST DAY TO CHANGE CO ADV RECOMMENDATION 01 JUL 09 FROM "NOT RECOMMENDED" TO "RECOMMENDED" (5) PDE CORRECTION DEADLINE FOR DATA ERRORS 01 SEP 09 (6) INFORM PPC (ADV) VIA MSG OF ALL PERSONNEL 01 SEP 09 WHOSE PDE SAYS "ELIGIBLE" BUT ARE NOT ELIGIBLE TO TEST BECAUSE OF NOT HAVING ALL EPQS SIGNED OFF TO PREVENT NEEDLESS RSWE MAILING (7) LAST DAY EXAM BOARD OPFAC CAN BE CHANGED 11 SEP 09 (MSG TO PPC//ADV) (8) REQ SUBSTITUTE RSWE (SEND REQ VIA MSG TO 23 OCT 09 PPC//ADV). REQ FOR SUBSTITUTE RSWE WILL BE CONSIDERED UNDER STRICT GUIDELINES OUTLINED IN ART 5.D.3 OF REF B (9) SUBSTITUTE RSWE ANSWER SHEETS SHALL BE 17 NOV 09 RETURNED TO PPC-ADV IAW REB B, ART 5.D.3.C. D. PERSRU AND SERVICING PERSONNEL OFFICE (SPO) RESPONSIBILITIES. PERSRUS AND SPOS ARE THE ADMIN SUPPORT FOR MOST PDE CORRECTIONS. CARE SHOULD BE TAKEN TO ENSURE THE PDE CORRECTION REQUESTS FROM MEMBERS ARE COMPLETED AND VISIBLE IN DA PRIOR TO THE PDE CORRECTION DEADLINE DATE. E. PERSRU/SPO DEADLINES: REQUIREMENT DEADLINE (1) LAST DAY TO INPUT PDE CORRECTIONS INTO DA 01 SEP 09 F. PPC ACTION. ALL PUBLISHED DATES ARE APPROXIMATE. (1) DISTRIBUTE PDES OOA 15 JUL 09 (2) BEGIN EARLY MAILING OF RSWES TO U/W UNITS 17 AUG 09 (3) BEGIN MAILING RSWES TO EXAM BOARDS 14 SEP 09 (4) COMPUTE FINAL MULTIPLE DEC 09 (5) DISTRIBUTE RSWE PROFILE LETTERS DEC 09 5. MISCELLANEOUS. A. GOOD CONDUCT ELIGIBILITY. AS PER REF B, MEMBERS ARE REQUIRED TO HAVE THE FOLLOWING MINIMUM GOOD CONDUCT ELIGIBILITY PERIODS FOR ADVANCEMENT: ADV TO PAY GRADE PERIOD OF ELIGIBILITY E-7/E-8/E-9 24 MONTHS E-5/E-6 12 MONTHS GOOD CONDUCT PERIODS OF ELIGIBILITY WILL BE CALCULATED FROM THE DATE AN UNSAT CONDUCT MARK IS ASSIGNED TO THE TERMINAL ELIGIBILITY DATE (TED). THE TED FOR THE OCT 2008 RSWE IS 01 JAN 10. B. EVALUATION (EER) INFORMATION. (1) THE FOLLOWING EERS WILL BE USED TO COMPUTE THE OCT 2009 COMPETITION MARKS MULTIPLE: E-5 CANDIDATES: 01 SEP 08 TO 01 JUL 09 IN PAYGRADE E-4 E-6 CANDIDATES: 01 APR 08 TO 01 JUL 09 IN PAYGRADE E-5 E-7 CANDIDATES: 01 MAY 07 TO 01 JUL 09 IN PAYGRADE E-6 E-8 CANDIDATES: 01 MAR 07 TO 01 JUL 09 IN PAYGRADE E-7 E-9 CANDIDATES: 01 MAY 07 TO 01 JUL 09 IN PAYGRADE E-8 (2) WHEN THERE IS NO EER COMPLETED IN CURRENT RATING AND PAYGRADE WITHIN THE ABOVE TIME FRAMES, COMPLETE A "SWE" EER IN DA WITH A PERIOD ENDING DATE NLT 01 JUL 09. SUBMIT "SWE" EER PRIOR TO PUBLISHED PDE CORRECTION DEADLINE. 6. IAW SECTION 7.C.5 OF REF C, E-7, E-8, AND E-9 CANDIDATES MUST HAVE AT LEAST TWO YEARS OF PAY STATUS ELIGIBILITY REMAINING AS COMPUTED FROM 01 JAN OF THE YEAR FOLLOWING THE OCT RSWE TO BE ELIGIBLE FOR ADVANCEMENT. 7. INDIVIDUALS SCHEDULED FOR DISCHARGE, DUE TO REACH THEIR 30 YEAR TIME IN SERVICE (TIS) ANNIVERSARY, OR REACHING MAXIMUM AGE FOR MANDATORY RETIREMENT DURING THE TWO YEAR PERIOD FOLLOWING THE 01 JAN 09 TED ARE INELIGIBLE TO PARTICIPATE. 8. MEMBERS IN PAY GRADES E-7, E-8, AND E-9 WITH OVER 28 YEARS OF SERVICE OR PAST THE AGE OF 58 ARE INELIGIBLE FOR OCT RSWE COMPETITION. 9. REFER ALL RSWE QUESTIONS TO PPC (ADV) AT (785)339-3400 OR EMAIL TO PPC-DG-ADV (AT)USCG.MIL. WAIVER REQUESTS MUST BE SENT BY MSG TO COGARD PPC TOPEKA KS//ADV// IAW REF A, AND PRIOR TO SCHEDULED DEADLINES. 10. INTERNET RELEASE AUTHORIZED.