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ARCOS
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Glossary
GLOSSARY
ARCOS
Automation of Reports and Consolidated Orders
System
ARCOS Report
An ARCOS report consists of a single control
record and all transaction records associated with the same
DEA registration number.
Associate Registrant Number
The name for Field 7 of the ARCOS Transaction
Record.
Associate Registration Number
The name for Field 7 of the ARCOS Transaction
Record on the DEA Form 333 coding sheet. Field 7 is named the "Associate
Registrant Number" in the ARCOS Reporting Handbook.
Bar Code Label
An identifying label supplied by DEA (ARCOS)
which is affixed to each piece of magnetic media or batch
of DEA Form 333 coding sheets being submitted to DEA (ARCOS).
Control Record
The initial record in each ARCOS report which
provides the computer system with identifying information about the
report being submitted.
Data Name
A term that identifies a specific piece of
information in the ARCOS software programs.
DEA Form 333
A 2-part, 80-column coding sheet supplied by DEA
(ARCOS) that is used by ARCOS registrants reporting manually.
DEA Registration Number
The unique number which identifies each
registration issued by DEA. DEA issues a registration to each physical
location handling controlled substances.
Drug Dictionary File
The ARCOS computer file that holds information
about all controlled substances and controlled substance products that
must be reported to DEA (ARCOS). This information is
supplied by manufacturers and distributors.
Error
A data flaw identified by the ARCOS software
during data validation.
Mistake
A data flaw that cannot be flagged by the ARCOS
software. This type of data flaw can only be identified
by the ARCOS reporter.
NDC
See National Drug Code
National Drug Code
Identification of reportable controlled
substances is always based on the Food and Drug Administration’s
National Drug Code (NDC). The National Drug Code (NDC) used by ARCOS
is an 11-character code that identifies controlled substance products.
Pseudo NDC
A code developed by DEA (ARCOS) in consultation
with the ARCOS registrant which enables ARCOS registrants to report
transactions involving products for which an NDC does not exist.
Registrant
A manufacturer, distributor, or dispenser of
controlled substances that holds one or more DEA registrations. The
ARCOS registrant or participant is a specific type of registrant.
ARCOS Registrant or ARCOS Participant
A manufacturer or distributor required to
report controlled substance inventories and business transactions to
DEA.
Reporter
An entity that files controlled substance
transaction and inventory reports with DEA (ARCOS). A reporter may or
may not hold a DEA registration. There are three types of ARCOS
reporters: (1) single reporters, (2) registered central reporters, and
(3) non-registered central reporters.
Single Reporter
An ARCOS registrant that reports only
its own controlled substance transactions and inventories to
DEA (ARCOS).
NOTE: If
an ARCOS registrant is a subsidiary of a larger corporate entity and
submits its own ARCOS reports, it must follow the
instructions for a single
reporter.
Registered Central Reporter
A registered central reporter has
a DEA registration as a manufacturer or distributor and reports
controlled substance transactions and inventories for itself
and other ARCOS registrants within its corporate structure.
Non-registered Central Reporter
A non-registered central reporter neither
manufactures nor distributes controlled
substances, does not have a DEA registration, and does
not have controlled substance transactions or inventories, but
reports the controlled substance transactions and
inventories of the ARCOS registrants within its corporate structure.
Pre-batch Central Reporter
The pre-batch central reporter became an obsolete
category with the reporting period beginning January 1, 1997.
With the first reporting period in calendar year 1997 and for all
subsequent reporting periods, a control record replaced the batch
header card.
Reporting Number or Reporting Registrant Number
The DEA registration number identifying the
location where the controlled substance activities being reported have
occurred.
Reporting Period
The period covered by the ARCOS report. The ending
date identifies the reporting period and is the last calendar
day of the period.
Example
monthly frequency ending date:
the last calendar day of the month
quarterly frequency ending date:
the last calendar day of the quarter
Transaction Record
The ARCOS record used for reporting controlled
substance transactions.
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