Reporting Under Part 374a of the
DOT’s Special Regulations With Respect To Extension of
Credit by Airlines To Federal Political Candidates
Department of Transportation, Bureau of Transportation Statistics, Office
of Airline Information
Number 262
Issue Date: 10/10/02
Effective Date: IMMEDIATELY
Part: 374a
Section: 374a.6 and .7
Since 2002 is a Federal
election year, this directive is to remind carriers of the reporting
requirements of 14 CFR Part 374a of the Department of Transportation’s Special
Regulations.
Extension of Credit by Airlines to Federal Political Candidates
Part 374a requires air
carriers operating under a certificate of public convenience and necessity
issued pursuant to 49 U.S.C. 41102 (formerly Section 401), which includes both
large and small certificated air carriers, to file reports on credit extended
to political candidates for Federal Office, or to persons acting on behalf of
such candidates. This credit information is reported to the Department on BTS
Form 183, "Report of Extension of Credit to Political Candidates."
Reporting Before Nomination or Election
Pursuant to Section 374a.6(a),
carriers shall report, for each candidate and person acting on behalf of a
candidate, the amount of indebtedness for transportation furnished to that
candidate or person as of the last day of a month during the six months before
nomination or election. A report must be filed once the aggregate indebtedness
balance of a candidate or a person acting on behalf of any candidate exceeds
$5,000 on the last day of the month to which the report pertains. Once
activated, the reporting requirement continues until a final "negative" report
is submitted indicating that the indebtedness balance has reached zero.
Reporting After Nomination or Election
After the nomination or election, carriers are required to file reports only when
changes occur in the indebtedness balance. Also, a final (negative report) must
be filed when the indebtedness balance reaches zero.
Filing of Reports
BTS Form 183 reports must be received by the Office of Airline Information not
later than the 20th day following the end of the calendar month to
which the report pertains. Reports shall be sent to:
K-14,Room 4125
Office of Airline Information
Bureau of Transportation Statistics
U.S.Department of Transportation
400 Seventh Street, S.W.
Washington D.C. 20590-0001
Record Retention
Section 374a.7 requires carriers to retain for two years after a Federal
election documents such as statements, invoices and bills relating to the
furnishing of air transportation to candidates for political office or persons
acting on the candidate’s behalf.
We are enclosing a copy of Part 374a and a supply of Form 183.
Requests for additional forms and questions about this Directive can be
directed to Clay Moritz (202-366-4385) in care of this office.
Accounting and Reporting Directives No. 246 dated July 21, 2000, is hereby
rescinded.
This action is taken under authority delegated in 14 CFR Section 385.19(b)
of the DOT’s Organization Regulations.
Donald W. Bright
Assistant Director
Airline Information
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