Personnel Division


Hawaii Overseas Entry Approval Process



REFERENCES


Please be guided by:



SPECIAL NOTES
Hawaii Overseas Entry Approval Process

Provides guidance on Hawaii Overseas Entry Approval Process.

ISC Honolulu’s Servicing Personnel Office (SPO) currently handles the following units.

All other D14 AOR units are handled by these Servicing Personnel Offices (SPO).


Please use the Relocation Handbook link while doing the screening to make sure the member understands what their unit has to offer. Relocation Handbook 

IAW above links ISC HONOLULU is unable to approve the Overseas Entry Approval unless we receive a faxed copy of Exibit 4.H.2, Command Checklist for Overseas Screening, with the NEW PCS UNIT NAME ON THE SCREENING. To acquire PERSRU UNIT YN NAME FOR THE NEW PDS click on the Personnel Division Phone List. Our Fax number is 808-842-2026.

If the member changes anything on the request at a later date such as date of report, tour election, or marriage please send a request with subject line "REQUEST ENTRY APPROVAL CHANGE" with the new information on it and reference the original entry approval request message.


EXAMPLE REQUEST ONLY
(PLEASE FOLLOW THE PERSONNEL MANUAL 4.H)


When producing this message, ensure each paragraph is typed out entirely. (i.e paragraph 1, sub paragraph A is "HIV TEST DATE: 17SEP02" vice just "17SEP02" on the below message.)

R 161821Z OCT 02 ZYB
FM COGARD TRACEN PETALUMA CA//PRU//
TO COGARD INTSUPRTCOM HONOLULU HI //PS//
INFO COGARD ESU HONOLULU HI
BT
UNCLAS //N01326//
SUBJ: REQUEST FOR OVERSEAS ENTRY APPROVAL FOR ET3 SCOTT W. NOBODY 0001234, USCG. Please always use this subj format to make it easy to pick out msg on msg board.
A. PERSONNEL MANUAL, COMDTINST M1000.6A, ART 4-H
B. CG SUP TO JFTR, COMDTINST M4600.17, PARA 5222-C-C
C. CGPC ORDERS AUTH OF 14AUG02.
1. IAW REF A AND B, THE FOLLOWING INFO PROVIDED FOR ENTRY APPROVAL FOR ASSIGNMENT TO CG ESU HONOLULU, HI.
A. HIV TEST DATE: 17SEP02 Always each paragraph is typed out entirely as explained above.
B. DATE HIV TEST RESULTS FWD TO REPORTABLE DISEASE DATA BASE: 17SEP02
C. DATE DNA FORWARD TO ARMED FORCES INSTITUTE OF PATHOLOGY
DATA CENTER: 17SEP02
D. HAS MBR HAD ANY ALCOHOL RELATED INCIDENTS: NO
E. DATE OF MBR'S LAST WEIGH-IN: 17SEP02
F. MEMBER IS CURRENTLY ON DIRECT DEPOSIT.
G. DATE OF MBR'S LAST NAC OR BI: N/A
H. DATE OF DEERS CHECK: 16OCT02.
I. MBR HOLDS VALID DRIVERS LICENSE: YES
J. DATE MBR COUNSELED ON HHG/UB/STORAGE: 26SEP02
K. ANTICIPATED DETACH DATE: 17OCT02
L. ANTICIPATED ARRIVAL DATE: 12NOV02: 1 DAY TT, 25 DAYS LV
M. AMOUNT OF CASH/TVL CHECK MBR WILL CARRY: $0.00
N. DEPN INFO: NONE
O. TOUR LENGTH: 4 YRS
P. TOUR ELECTION: ALL OTHERS
Q. PHYSEXAM APPROVAL DATE: 02OCT02
R. MBR MEETS OBLIGATED SERVICE FOR TRANSFER, CURRENT EOE: 21NOV05
S. CG 3307 CERTIFYING MBR FULLY QUALIFIED FOR OVERSEAS ASSIGNMENT
SIGNED 03OCT02 AND CERTIFIED BY YNC E. ANYBODY.
T. REMARKS: MODE OF TRANSPORTATION: MBR ISSUED GTR FROM
SAN FRANCISCO, CA TO HONOLULU, HI.
U. SPECIAL NEEDS: N/A
V. SPOUSE COUNSELLING: N/A
W. APPLICATION FOR GOVT CHARGE CARD FAXED 03OCT02
X. SPONSOR INFO: ESU HONOLULU, PLEASE PROVIDE NAME OF SPONSOR
Y. OVERSEAS SCREEN FAXED IN CONJUNCTION WITH THIS MESSAGE. IF YOU HAVE NOT RECEIVED IT, PLEASE CONTACT AT BELOW NUMBER.
Y. TRACEN PETALUMA POC: YN3 R. SOMEBODY 707 555-1212
BT
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EXAMPLE APPROVAL

 

R XXXXXXZ XXX XX
FM COGARD INTSUPRTCOM HONOLULU HI//PS or PA//
TO UNIT REQUESTING ENTRY APPROVAL
INFO PRIOR UNIT’S SPO
NEW UNIT
COMCOGARD PERSCOM ARLINGTON VA//OPM-2 or EPM-2//
CCGDFOURTEEN HONOLULU HI
ANY OTHER INFO ADDRESSEES LISTED ON ORIGINAL REQUEST MESSAGE
BT
UNCLAS //N01321 (Officer) or N01326 (Enlisted)//
SUBJ: ENTRY APPROVAL FOR BM2 JOHN D. PERSON 1145000, USCG
A. YOUR 051708Z APR 04
B. COMDTINST M1000.6 (SERIES), CGPERSMAN, SEC 4-A AND 4-H
C. COMDTINST M6000.1 (SERIES), CGMEDMAN, ART 3-A-7
D. JFTR, CHAPTER 5, PART D AND E
1. REF A IS APPROVED IAW REFS B AND C. AS APPLICABLE, ENTRY APPROVAL IS GRANTED FOR 09AUG2004 CONTROL DATE FOR HOUSEHOLD GOODS (HHG), PRIVATELY OWNED VEHICLE (POV), UNACCOMPANIED BAGGAGE (UB), AND CONCURRENT DEPN TRAVEL (or DEPN NOT RELOCATING). CONTROL DATE IS THE MBR'S ANTICIPATED REPORTING DATE, USED TO POSITION INCOMING PERSONNEL ON APPROPRIATE HOUSING WAITING LISTS. SNM MUST NOTIFY ORIGINATOR OF ANY CHANGES TO CONTROL DATE. ADDITIONALLY, AUTHORIZATION TO RECEIVE ENTITLEMENT TO BAH, COLA AND TLA IS BASED ON ACTUAL REPORTING DATE TO THE MBR’S UNIT.
2. GOV’T OWNED FAMILY HOUSING ON THE ISLAND OF OAHU WAS PRIVATIZED EFFECTIVE 01OCT2004. MBRS WHO ELECT TO RESIDE WITHIN PRIVATIZED HOUSING WILL BE RESPONSIBLE FOR PAYING RENT BY ALLOTMENT TO THE PRIVATE CONTRACTOR, WHICH IS EQUAL TO AUTHORIZED BAH W/ DEPNS RATE. UPON INITIAL ASSIGNMENT TO PRIVATIZED HOUSING, MBRS WILL BE EXPECTED TO PAY A PRORATED AMOUNT OF RENT TO COVER THE REMAINDER OF THE MONTH IN WHICH THEY MOVE IN. FOR FURTHER INFO AND ANSWERS TO FREQUENTLY ASKED QUESTIONS REGARDING HOUSING PRIVATIZATION, MBR MAY ACCESS THE ARMY HAWAII FAMILY HOUSING WEB SITE AT:  WWW.ARMYHAWAIIFAMILYHOUSING.COM.
3. MBR AUTHORIZED TO SHIP FULL WEIGHT ALLOWANCE IAW REF D, HOWEVER
EXCESS HHG SHOULD BE PLACED IN NON-TEMP STORAGE AT ORIGIN (HOR OR POE).  QTRS IN HAWAII ARE GENERALLY SMALLER THAN MOST INCONUS QTRS. STORAGE IS EXPENSIVE, TYPICALLY LACKS CLIMATE CONTROL, AND IS SUBJECT TO PEST INFESTATION. IF RESIDING ABOARD SHIP OR IN GOV'T BARRACKS (BOQ/BEQ), LIMITED QUANTITY OF UB/HHG IS AUTHORIZED (NOT TO EXCEED 1000 POUNDS).
4. FOR ADDITIONAL INFO, MEMBER MAY VISIT THE ISC HONOLULU WEB SITE AT WWW.USCG.MIL/MLCPAC/ISCHON  OR CALL THE ISC HOUSING OFFICE
(808) 842-2071 OR ISC TRANSPORTATION OFFICE (808) 842-2018/19/20.
5. POC IS YN3 J. COASTIE (808) 555-5555; EMAIL: JCOASTIE AT D14.USCG.MIL.
6. PLEASE ENSURE MBR RECEIVES A COPY OF THIS MSG.
BT
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