Pay & Personnel Center, Travel Branch

Travel News Headlines:

Please Use the Current Version of the Travel Voucher Form (DD-1351/2)

Multiple versions of the DD-1351-2 are being used, even dating back 4 versions or more. Please note that the current version of the DD-1351-2 is March 2008 which requires both the AO's printed name and signature. All previous versions are considered to be obsolete and should not be used. The current form can be found in the list of Forms/Worksheets on this web page or at http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1351-2.pdf.

Multiple Advances Against the Same TONO

The travel software system is not set up to do supplemental advance requests against the same exact travel dates. Please follow the below guidance when submitting SF-1038 (request for advance) in paper format or through the T PAX system. More...

T-PAX or Direct Access Password Resets

Per ALCOAST 598, both T-PAX and DA have self-service password reset functions. Follow the procedure in this guide to reset your passwords if you cannot log in. Submit an online trouble-ticket to PPC Customer Care to request a manual password reset if the procedure in the guide does not work for you.

News Feed (RSS)

Office Closure
[see details]
Tue, 04 Aug 2009 11:00:16 CDT

CANCELED-T-PAX Scheduled Outage 17-18 July
[see details]
Tue, 14 Jul 2009 14:35:15 CDT

(cancel) T-PAX Scheduled Outage 17-18 July
[see details]
Fri, 10 Jul 2009 09:35:15 CDT

Please Use the Current Version of the Travel Voucher Form (DD-1351/2)
[see details]
Thu, 25 Jun 2009 15:20:15 CDT

Multiple Advances Against the Same TONO
[see details]
Thu, 25 Jun 2009 15:05:15 CDT

T-PAX FAQ Update: Currency Conversion
[see details]
Tue, 09 Jun 2009 16:46:15 CDT

Spotting Signs of a Rental Scam
[see details]
Tue, 26 May 2009 10:26:15 CDT

SATO's "GetThere" to be Updated for Secure Flight Compliance
[see details]
Thu, 14 May 2009 08:30:15 CDT

Western Hemisphere Travel Initiative - Foreign PCS Travel for Dependents
[see details]
Thu, 07 Apr 2009 12:15:15 CDT

Per Diem Committee Web Page and JFTR Update
[see details]
Tue, 28 Apr 2009 16:15:15 CDT

Coast Guard E-mail Access Required for Password Resets
[see details]
Tue, 07 Apr 2009 11:00:15 CDT

Per Diem, Travel and Transportation Allowance Committee (PDTATAC) merged with the Defense Travel Management Office (DTMO)
[see details]
Tue, 03 Mar 2009 10:35:15 CST

T-PAX Split-Disbursement Option Disabled During Transition to new Government Travel Charge Card (GTCC)
[see details]
Mon, 23 Feb 2009 11:35:15 CST

New URL for PPC
[see details]
Mon, 23 Feb 2009 11:00:15 CST

Modernization Update
[see details]
Tue, 27 Jan 2009 11:15:15 CST

Reissuance of the JPMorgan Chase (JPMC) Government Travel Charge Card (GTCC)
[see details]
Tue, 21 Jan 2009 09:15:05 CST

Local and TDY Mileage Rate Change
[see details]
Thu, 15 Jan 2009 11:15:05 CST

PCS Mileage (MALT) Rate Change
[see details]
Tue, 13 Jan 2009 11:15:01 CST

Where's the sign on link for T-PAX?

T-PAX is only accessible via the Coast Guard Standard Workstation.

  1. Click the drop-down arrow immediately to the right of the U. S. Coast Guard button on the Coast Guard toolbar in Internet Explorer.
  2. Hover the mouse pointer over Other Coast Guard Sites.
  3. Click on Personnel Service Center on the list of other Coast Guard Units.
  4. PPC's Intranet/CGWEB page will open. Click on the T-PAX Guide or T-PAX Logon links in the left-hand column or the T-PAX(UTS) link in the Top links section of the right-hand column.

The CG Toolbar provides quick access to TPAX

T-PAX can be accessed via CG Central by selecting the "Resources" and then selecting the "Applications" link. Click the "Launch TPAX (UTS)" link from the list of Coast Guard applications to start T-PAX.

How to calculate "Cost of GTR"

When a member is authorized to travel on TDY using a Privately Owned Conveyance (POC) not to exceed (NTE) the cost of government procured transportation/GTR, the orders must state: "POC travel NTE the constructed cost of the GTR $XXX.XX;" with the actual dollar amount replacing the "X's". To calculate this amount, you must add together:

  1. the government airfare rate (You can lookup the contract carrier "city pair rates" at http://apps.fss.gsa.gov/citypairs/search/)
  2. any taxi fares and tips that would be appropriate to and from the airport and/or lodging accommodations, mileage and tolls that would be appropriate to and from the airport,
  3. airfare service fees,
  4. 75% of the M&IE per diem for two travel days,
  5. and the cost for a rental vehicle if one would had been authorized.

To determine which will be paid, add together total mileage multiplied by the current TDY mileage rate, tolls, total per diem for travel days (75% for first and last day and full per diem for each additional day of driving travel), and lodging costs (not to exceed max. lodging rate for that area) during travel if required to stop in route. The member will be entitled to the lesser of these amounts. Travel days and reimbursement WILL NOT exceed GTR limits. If there are extenuating circumstances, i.e. member is transporting unit equipment or flying to multiple destinations where the costs to the government would be much higher, then POV may be determined to be advantageous, in which case the orders need to specify and provide reason for decision. For more information, please refer to the following JFTR paragraphs: U3305-A1; U3305; U3325; U3310; U4330; U4326-B3; U4326-A2; U4145-B; and U4147-3.

Lost Receipts or Original Orders?

The following statements must accompany any claim (including audit requests) that does not include required receipts or original orders:

The statements must be completed by the traveler and signed IN BLUE INK by both the traveler and the Authorizing Official (AO).Adobe Acrobat Required

Audit Status and Reports

See PPC Message 271442ZJUL06, Subj: TPAX TDY Travel Claim Audit Requests for more information. Also see PPC AIG 11939 Message R301416Z OCT 06; Travel Claim Audit Requests, which provides additional information on audit request policy and procedures.

TPAX Audit Request Status for Individuals

This application allows viewing of TPAX Audit Request Status. Audit data contained in the system is maintained for 60 days after the COMPLETE date. Important Note: Only data from requests made on or after May 1, 2006 is available.

The address is https://www.fincen.uscg.mil/TVS_Aux2/.

Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2AAdobe Acrobat Required, for records maintenance instructions and audit policies and procedures.

PPC AIG 11939 Message R301416Z OCT 06; Travel Claim Audit Requests, provides additional information on audit request policy and procedures

How to check claim or audit status or retrieve a voucher summary

Learn how to use T-PAX, the Coast Guard Finance Center's and PPC's web sites to check the status of your travel claim or audit request and retrieve a copy of your Travel Voucher Summary (TVS).

Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2A, for records maintenance instructions and audit policies and procedures. Adobe Acrobat Required

Unit Travel Claim Audit Reports

T-PAX audit reports are now available online at PPC's intranet (CGWEB) site. The address is http://cgweb.ppc.uscg.mil/travel/audits/default.asp.

Travel Payment Status:

Did you know FINCEN disburses travel claim payments for PPC?

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

With the FINCEN toll free number, your travel payment status can be obtained by simply entering your SSN.  You'll receive the payment status of your last five travel claims.

INCONUS CG Travelers
(1-800-564-5504)

OUTCONUS CG Travelers
(757-523-6940)

Travel Payment Inquiries Available Online:

Users may query the Finance Center Database for payment information on their Travel Claims. All matching travel payments will be returned.

Query by 9 digit Social Security Number and Last Name. Do not include spaces or hyphens (-) in the Social Security Number, example "123456789".

Note: All records matching the Social Security Number and Last Name will be retrieved. Payment information is updated daily.

Travel Voucher Summaries:

This application allows viewing of Claim Status/Travel Voucher Summaries (Payment Details). Claim data contained in this system is maintained for 90 days.

Travel Voucher Summaries (TVS)

Claims Mailing Address

Mail Claims To:

Commanding Officer (TVL)
Pay & Personnel Center
444 SE QUINCY ST
Topeka, KS 66683-3591

The mailing address for sending claims for T-PAX(UTS) audits is:

Commanding Officer (TVL/T-PAX Audits)
U. S. Coast Guard
Pay & Personnel Center
PO Box 3551
Topeka, KS 66601

Note: Use the Clams Mailing Address (444 SE Quincy St, Topeka, KS 66683-3591) above for services (DHL, FEDEX, etc.) requiring a physical address.

The Audit Travel Claim package will consist of:

Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2A, for records maintenance instructions and audit policies and procedures.

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

Last Modified 7/21/2009