Instructions to Authors Main Page

Publication Sequence

EHP-in-Press

EHP publishes unedited PDF versions of articles online as EHP-in-Press (http://www.EHPonline.org) generally within 24 hours of acceptance. These articles have undergone peer review and initial author revisions but have not been copyedited. EHP-in-Press articles are completely citable using the assigned DOI (Digital Object Identifier) number for the article. The DOI number enables the article to be immediately referenced and establishes publication priority. The PDF version of EHP-in-Press articles will be replaced with the copyedited, formatted version as soon as possible, but importantly, the DOI number will remain with the copyedited article. In addition to the DOI number, the copyedited article will include assigned volume and page numbers that will allow full conventional citation.

Copyediting/Page Proofs

To prepare each paper for publication, EHP staff will convert electronic material to a desktop publishing format, and copyedit the manuscript. The copyedited version, with embedded author queries, will be converted to a PDF version (page proofs) and sent to authors by e-mail. The authors can use free Acrobat Reader software (http://www.adobe.com/products/acrobat/alternate.html) to proof the material. Authors should return corrected page proofs to the responsible editor by e-mail or fax (919-541-0273). A list of itemized changes (including their locations) must accompany the page proofs. The copyedited proofs of an article may be slightly different from the EHP-in-Press version as a result of the editing process, but no substantive changes will be allowed. Any significant changes at this stage of processing will require a correction to be published at the end of the article. Extensive changes cannot be made at the proof stage; only minor changes, such as spelling, grammar, clarification, and referencing, should be requested. If new information has become available after acceptance of the manuscript, an addendum in proof can be included with the permission of the Editor-in-Chief. Articles will be published in the print version in order of acceptance as journal space permits.

Page and Figure Charges

On acceptance of the manuscript, authors will be required to pay page charges at the current rate of $30 per accepted manuscript page (excluding the first 3 pages containing the title page, key words, abbreviations, and outline of section headers). Authors will also be charged $500 for the first color figure and $100 for each additional color figure.

Publication Date of Record

Research articles accepted for publication in EHP will appear online within 24 hours of acceptance. The date the article is posted on the website will be considered the publication date of record.

Copyright, Reproduction, and Citation

EHP is a publication of the U.S. government. Publication of EHP lies in the public domain and is therefore without copyright. Research articles from EHP may be reprinted freely. Use of materials published in EHP should be acknowledged (for example, "Reproduced with permission from Environmental Health Perspectives"); pertinent reference information should be provided for the article from which the material was reproduced. Articles from the Environews Section of EHP may contain photographs or figures copyrighted by other commercial organizations or individuals that may not be used without obtaining prior approval from the holder of the copyright. For further information, contact EHP Permissions (ehponline@niehs.nih.gov).

Press Releases

A press release or press conference should not publicize articles submitted to EHP until the article has been published online. To determine the publication date and coordinate press activities, contact the EHP editors (EHPEditor@niehs.nih.gov). If EHP plans a press release on an article, a copy of the press release text will be supplied to the authors.