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Frequently Asked Questions (FAQ) |
Extensions, changes and reports Q: Can I extend the period of my grant? A: The grant's project period can be extended without additional funds. If the grant is included under the special provisions of expanded authorities or the Federal Demonstration Partnership; then the appropriate administrative official need only notify NLM that the grant will be extended. If the grant is not included under one of the provisions; then the P.I. needs to write to the NLM Program Staff and Grants Management Staff and formally request the extension. See http://grants.nih.gov/grants/guide/notice-files/NOT-OD-00-037.html for information on requesting a no-cost extension by e-mail. In either case, the program officer may request a progress report to cover the period of work that preceded the extension. Q: What kinds of changes require pre-approval by NLM staff? A: Changes such as change in work scope, change in key personnel, change of grantee organization, etc. always require prior approval by NLM Program Staff. Prior approval is required to rebudget funds awarded for trainee stipends as well as tuition and fees on NLM training grants or from patient care costs on traditional research grants. In most cases you may rebudget funds from one category to another without prior NLM Program Staff approval. However, there are some budget categories that do require prior approval to changes. For a complete list and explanation of actions that require NLM Program or Grants Management Staff prior approval. Refer to http://grants.nih.gov/grants/policy/nihgps_2001/part_iia_5.htm for specific information. Q: What documentation is needed to make changes to my grant? A: A request for a change of principal investigator is made via a countersigned letter (signed by the principal investigator and the administrative official listed on the face page of the grant application). Most other changes can be negotiated through electronic communication with NLM staff assigned to your grant. If using e-mail, follow the guidelines described at http://grants.nih.gov/grants/guide/notice-files/NOT-OD-00-009.html for requesting changes that need prior approval. Q: If I change institutions during the grant, can I take the grant funding with me? A: You can change institutions in most instances. A request for a change of institutions must be submitted to the designated Grants Management Staff and must be accompanied by a Relinquishing Statement (PHS 3734) and a Final Invention Statement (HHS 568) as well as an application (PHS 398) from the proposed grantee. It is strongly recommended that you consult with your Program Officer if you are considering a change of institutions. For additional information, see http://odoerdb2.od.nih.gov/gmac/sources/gps82_change.html Q: What if I need more money? A: Budget supplements may be allowed, depending on the priority of the project and the availability of funds. Contact the NLM Program Staff responsible for your grant to discuss the availability of a budget supplement. Q: My Notice of Grant Award says the grant is subject to Streamlined Noncompeting Award Procedures (SNAP) - what does that mean? A: If your grant is subject to SNAP, some reporting requirements for your annual progress report are relaxed. See http://grants.nih.gov/grants/policy/nihgps_2001/part_iia_5.htm#NoncompetingContinuationAwards for details. Q: If I invent something during my grant, who owns the invention? A: If research findings result in inventions, grantees have the right to retain title to these inventions, as long as they abide by the provisions of the Bayh-Dole Act of 1980, as implemented in 37 CFR 401, for their utilization, commercialization, and public availability. NIH requires that some form of public access be provided the results and accomplishments of activities that it funds. See http://grants.nih.gov/grants/policy/nihgps_2001/part_iia_6.htm for more specific details. Q: Who owns the equipment and material purchased with grant funds? A: The grantee owns equipment and material purchased with grant funds unless the Notice of Grant Award specifies something different. Q: What kinds of reports are required during the grant period? A: A progress report is due two months before the end of each year of grant-funded activity, and your program officer may request a progress report at any time. Progress reports for non-competing grant periods use PHS Form 2590 at http://grants.nih.gov/grants/funding/2590/2590.htm Progress reports may exceed the 2-page guideline specified in PHS 2590. Q: What kinds of final reports are required after the grant ends? A: Three reports are due when grant funding ends: a Financial Status Report (SF 269A) or (SF 269), a Final Project Progress Report, and a Final Invention Statement. The forms for these reports are available online. See the listing of reports and forms at http://www.nlm.nih.gov/ep/reports-table.html Final progress reports, since they report on the entire grant project, usually exceed the 2-page guideline. |
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| Grants and Funding: Extramural Programs | |
Extensions, changes and reportsLast reviewed: 04 March 2008
Last updated: 04 March 2008
First published: 01 December 2003
Metadata| Permanence level: Permanence Not Guaranteed