U. S. Coast Guard Pay & Personnel Center
Servicing Personnel Office (SPO) Manual

Procedures for Direct-Access & JUMPS

Overview

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The PPC SPO Manual is comprised of ten parts covering all aspects pay and personnel data entry.

PartSubject/TitleNotes
1Direct-Access/JUMPS Overview Posted 11/13/2008. Information compiled from Chap 01 of the PPPM and the basic navigation sections of the DA online help
IIPay Entitlements
  1. Allotments and Bonds
  2. Payment Option Election (Direct Deposit Changes)
  3. Employee Entitlement Navigation and Data Entry
  4. Advances
  5. Subsistence Allowance
  6. Bonuses
  7. Sea Pay and Time
  8. Clothing and Uniform Allowances
    1. Officer Uniform Allowance.
    2. Small Stores Checkage
    3. Supplemental Clothing Monetary Allowance.
    4. Maternity Uniform Allowance.
    5. Civilian Clothing Monetary Allowance.
  9. Cost of Living Allowance (CONUS and OUTCONUS)
    1. CONUS COLA
    2. OUTCONUS COLA With Dependents
    3. OUTCONUS COLA Without Dependents
    4. Fractional OUTCONUS COLA
  10. Housing Allowances (BAH, OHA, & Inadequate Qtrs)
    1. Basic Allowance for Housing (BAH)
    2. Overseas Housing Allowance (OHA)
    3. Inadequate Government Quarters Rental Charge
    4. Overseas Housing Allowance-Inadequate Quarters (OHA-IQA)
    5. Interim Overseas Housing Allowance
  11. Special and Incentive Pays
    1. Aviation Career Incentive PAY (ACIP)
    2. Aviation Crew/Non-Crew Hazardous Duty Incentive Pay
    3. Combat SGLI Allowance (Individual and Multiple)
    4. Combat Tax Exclusion (Individual and Multiple)
    5. Diving Duty Pay
    6. Family Separation Allowance (Individual and Multiple)
    7. Flight Deck Hazardous Duty Incentive Pay
    8. Foreign Language Proficiency Pay
    9. Hardship Duty Pay Location
    10. Hazardous Duty Incentive Pay for High Pressure Chamber
    11. Hazardous Duty Incentive Pay for Visit, Board, Search and Seizure (HDIP-VBSS) Boarding
    12. Imminent Danger (Hostile Fire) Pay
    13. Personal Monetary Allowance
    14. Responsibility Pay
    15. Special Duty Assignment Pay
  12. TDY Entitlements
  13. Tax Withholding
  14. JUMPS Action Generator (JAG) Inquiry
    1. JAG Audit (Transactions approved but not yet transmitted to JUMPS)
    2. JAG Archive (Transaction history)
 Overseas Housing Allowance (OHA) - Start Date: OHA is a cost reimbursement based allowance. The member does not have an entitlement until they enter into a rental/lease/purchase agreement and provide proof of private sector housing expenses. Do not start OHA if the member is awaiting either assignment to government quarters or is in the process of obtaining private sector quarters (e. g. Entitled to TLA).

Reminder: BAH for Single Recruit, OCS, or Academy Gradates In-Transit

With the graduates of the Coast Guard Academy Class of 2009 reporting in to their first permanent duty stations this summer, PPC (mas) would like to remind you that single graduates from basic training, OCS and the Academy, with no prior service, are entitled to BAH-Transit Rate while in transit to their first permanent duty station (PDS). The Reporting SPO must input the BAH-Transit Rate start (effective date of PCS departure) and the BAH-Transit Rate stop (effective the day prior to PCS reporting) along with the reporting endorsement and transactions to record BAH entitlement at the member's or officer's first PDS. If the member or officer acquires a dependent or dependents while en route PCS, the reporting SPO shall:

1. Stop BAH-Transit Rate the day prior to the date the change in dependency is effective and
2. Start BAH-With/Dependents using the zip code for the location of the member's dependent(s) effective the day the dependency change was effective.
3. Submit the transaction to start BAH or OHA at the rate for new PDS and government quarters assignment status effective the date the member or officer reports to their first PDS.

See PAYMAN, 3.5.d & Fig 3-19 (Rule 7) and the PPC SPO Manual, Part II, Chapter 10-1, Basic Allowance for Housing, Page 7, BAH During PCS, for more information.
IIIGeneral Transactions
  1. Competencies (Training, Qualifications, Education, & Awards)
  2. Employee Review
  3. Advancements, Change in Rating, Reduction, Add/Remove Designator
  4. Dependency, Decedent Affairs, SGLI, and Contact Information
  5. Disciplinary Actions
  6. General Absences
  7. Leave and Other Approved Absences
  8. Personal Data
    1. Address
    2. Change of Name
    3. Correction of SSN or DOB
    4. Citizenship Status Change
    5. Diversity Data
    6. Passport Information
    7. Statement of Creditable Service
  9. Height Weight Frame Size Measurement
  10. Report Death of Member
 Chapter 1, Competencies, updated on 13 May 09:

1. Two new fields have been added to the Honors and Awards component in DA. You can now enter the period the award covers in the From Date and To Date fields.

2. The Future Force Office (CG-1B1) is currently working with the Office of Workforce Forecasting (CG-12A) and the Personnel Service Center (PSC) on a series of pilot programs to develop best practices before assigning Officer Specialty Codes (OSC) to officers in DA. SPOs shall not update, add, edit or delete update legacy OBCs or add new OSC data to individual officer records at this time.

Chapter 7. Leave and Other Approved Absences, updated on 24 July 09:

1. Added Adoption Leave, Paternity Leave and Maternity Leave to the list of absence types on the Vacation Request page.
IV PCS Transfer
  1. Airport Terminal
  2. E-Resume
  3. PCS Travel Order
  4. PCS Pay Entitlements Auto-Stops
  5. PCS Departing Endorsement
  6. PCS Reporting with Temporary Duty En route
  7. PCS Reporting Endorsement
  8. Cancellation of PCS Orders
V Reenlistments and Extensions
VI Separations
  1. Viewing Separation Orders
  2. Statement of Intent (SOI)
  3. Release from Active Duty
  4. Discharge
  5. Retirement
  6. DD-214
Chapter 3, Release from Active Duty, changed on 7/23/09. Added additional references, within the RELAD process overview and RELAD procedure, to the Processing Release From Active Duty Separations for Officers With Reserve Commissions section.
VII Reserve
  1. Status Changes (R910)
  2. IDT Drills
  3. Annual Screening Questionnaire
  4. Active Duty Orders. Includes:
    • ADT
    • ADSW
    • IADT
    • EAD
    • Back-to-Back Active Duty (Report Additional Active Duty Authorized P192)
    • Amend Active Duty Termination Date (P191)
  5. Change of Permanent Unit (PCS)
  6. RELAD/DEMOB and Statement of Intent (SOI) Requirements
  7. Reserve MGIB
  8. Retirement Points for Correspondence or Distance learning Courses
Chapter 7, MGIB-SR, revised 25 June 2009. Procedures for entering and updating MGIB-SR Eligibility Status have revised to provide additional detail for dates and status code selection.
VIII

Accessions:

Accessions Procedural Guide

Guide revised 7/22/2009. Added examples for "Expected Loss Date" to the instructions for completing the contract data/service dates in Chapter 3.
IX Joint Uniform Military Pay System (JUMPS)
  1. Getting Access to JUMPS
  2. Commonly Used Codes (Member Type, Object, Pay Status, etc.)
  3. Fixed Data Pages (Segment 00)
  4. Pay Segment Analysis (Segments)
  5. Recent Transaction File (RECENTS)
    1. Standard Transactions
    2. Numbered Transactions
    3. "H" Action Codes
    4. "P" Action Codes
    5. "R" Action Codes
From Chapters 1, 2, 4, 5 and 6 of the PJAM
X Error Feedback, Reports and Queries
  1. SPO Exception Report
  2. Reports
  3. Ad Hoc Request Procedure
Last Modified 7/30/2009