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Standard Operating Procedure Table of Contents
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Purpose
To define the conditions for acceptance of late
applications.
Procedure
As stated in the NIH
Policy on Late Submission of Grant Applications, NIH expects that grant applications will be submitted on time. However,
in rare cases the NIH Center
for Scientific Review (CSR) and NIAID may accept an application
late if the PI has an NIH-accepted reason for tardiness.
NIH-accepted reasons include federal electronic
systems issues,
natural disasters, personal tragedies, and service on an NIH extramural peer review group. NIH issues special Guide notices on late applications
after natural disasters.
To learn more
about acceptable reasons for being late, see the examples in the NIH
Policy on Late Submission of Grant Applications. Also see NIAID's How to Submit Electronically on Time, Rules for Late Applications, and the Corrected or Late Electronic Applications questions and answers.
Neither CSR nor NIAID guarantees it will accept
a late application, and both have a limited window of time to consider late applications. Neither organization will give permission in advance for a late submission.
Note: As of February 5, 2008, some members of chartered NIH study sections applying for R01, R21, and R34 grants will be able to apply continuously rather than have to wait for standard receipt dates. Find eligibility requirements at Modified Application Submission, Referral and Review for Appointed NIH Study Section Members.
Applicants
- To determine if you have a valid reason for
submitting late, read the NIH
Policy on Late Submission of Grant Applications.
- If you're submitting an application for an
RFA or
PAR
to be reviewed by NIAID, contact the scientific
review officer (SRO) listed in the announcement before the receipt date to discuss your
situation and how much extra time you are seeking.
- The SRO will evaluate your request.
- If the SRO is willing to accept your application late in that timeframe, the SRO will let NIH know.
- NIH makes the final decision on whether to accept the application.
- If you're responding to an opportunity sponsored by multiple institutes, your application would be reviewed by a CSR study
section.
- In this case, neither CSR nor NIAID will grant you advance permission in advance for a late submission.
- NIAID will not forward an extension request on your behalf to CSR.
- When submitting a late application, you must
include a cover
letter describing the reason for the delay. See Do You Need a Cover Letter? in the NIH Grant Cycle: Application to Renewal for tips.
- Sending a late electronic application:
- Sending a late paper application:
- Before sending
in a late application, read the PHS
398 instructions on late applications, 2.14 Application Submission Dates.
- Explain your reasons for the delay in
a cover letter that you will include in the
application.
- Mail the application to the address listed.
Applicants Serving as Appointed Members on Chartered NIH Study Sections
NIAID Extramural Staff
Contacts
Applicants with questions should contact the scientific
review officer listed in the funding opportunity announcement.
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
Corrected or Late Electronic Applications questions and answers
Grant Application Guide in your Grant Application Package (for electronic application)
Paper Applications Only questions
and answers
PHS
398 instructions (for paper application)
PHS 398 instructions 2.15 Submission, Review, and Award Cycles
NIAID R01 Application to Award Timeline |