Some links will work for NIAID staff only.
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This SOP has internal roles only.
Purpose
To enable NIAID to evaluate an organization that NIAID is anticipating
or already awarding a contract.
Procedure
To conduct site visits, NIAID staff travel to contractor
sites. In a reverse site visit, contractors come to NIAID.
NIAID can use site visits 1) before awarding a contract to
verify suitability for funding or to clarify details in a
proposal or 2) during an award to monitor performance or resolve problems.
Project Officers
- Decide the need for a site visit.
- Before planning a site visit, communicate with contracting
officers. Decide with them whether staff will visit an organization
or a reverse site visit will be sufficient.
- Identify a site visit team, which normally includes program staff, contracting officers, and possibly other staff whose expertise
would be beneficial.
- Make arrangements with contractors, working with
contracts staff.
- Write a letter confirming a site visit, including a list of participants
and an agenda, and send it to the contractor.
- At contractor site visits, check performance and progress against
scheduled and reported performance, determine if facilities and working
conditions are adequate, verify that the number of employees charged
to a cost-reimbursement contract
are actually performing work, address problems, and address other agenda
items.
- Within 30 calendar days, prepare a site visit report summarizing
major agenda items, documenting action items, and addressing a contract's
status relative to its planned schedule. Submit copies to
contracting officers for the official file kept in DEA.
- Are not authorized to change terms or conditions of
contracts.
Contracting Officers
- Together with project
officers, identify a need and make arrangements for site visits,
determine site visit teams, and provide input into agendas.
- During site visits, ensure all business items in your agenda are
addressed.
- After site visits, review and contribute to the site visit report.
For financial evaluations, prepare a report of findings.
- Ensure receipt of final site visit reports from project
officers and file them in official grant or contract files.
Contacts
See the OA
staff listing.
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with this link and your message. Thanks for helping us clarify and expand our knowledge base.
Links
NIH
Manual 6315-1, Review and Evaluation of R&D Contract Proposals Web
site
Site
Visit-Reverse Site Visit Report form
Site Visits, Grantee SOP |