R 131226Z JUL 09 SUBJ: ALCGENL 103/09 - NOVEMBER 2009 SERVICEWIDE EXAMINATION (SWE) COMPETITION A. SWE GUIDE, PPCINST M1418.1C B. CG PERSMAN, COMDTINST M1000.6A C. ENLISTED PERFORMANCE QUALIFICATIONS MANUAL, COMDTINST M1414.8C. D. COMDT COGARD WASHINGTON DC 081920Z JUL 09/ALCOAST 387/09, EARLY ADVANCEMENT AUTHORIZATION AND SUPPLEMENTAL ADVANCEMENT PROCEDURES 1. SUMMARY. THIS MESSAGE ANNOUNCES THE NOVEMBER 2009 SWE COMPETITION IN ALL RATINGS FOR PAY GRADES E-5 THRU E-6, EXCEPT MU. PERSONNEL PLANNING TO PARTICIPATE NEED TO BE AWARE OF THESE REQUIREMENTS AND THEIR RESPONSIBILITY TO CONFIRM THEY ARE MET. UNITS, EDUCATIONAL SERVICES OFFICERS, SWE BOARD OFFICERS, AND AFFECTED MEMBERS SHALL FAMILIARIZE THEMSELVES WITH THE CONTENTS OF REFERENCES (A) THROUGH (D) AND THIS ALCGENL. PPC(ADV) IS THE SINGLE POC FOR SWE INQUIRIES. 2. SCHEDULE. SWES SHALL BE ADMINISTERED PER THE FOLLOWING SCHEDULE. REQUESTS FOR DEVIATIONS MUST COMPLY WITH REFERENCES A AND B. AM 05 NOV 09 (THURS) SWE FOR ADV TO E-5 PM 05 NOV 09 (THURS) SWE FOR ADV TO E-6 3. SWE/END OF COURSE TESTS (EOCT) A. THE NOV 2009 SWE IS WAIVED FOR: BM1, BM2, FS2, GM2. COMMANDING OFFICERS SHALL NOT WAIVE EOCTS FOR THESE RATES. B. FOR THE NOV 2009 SWE, EOCTS ARE WAIVED FOR: FS1, IS1, IS2, IT1, IT2, MST2, OS1, OS2, SK1, SK2 C. SWE AND EOCT WAIVERS ARE ONLY AUTHORIZED FOR RATES LISTED ABOVE. THIS ALCGENL SUPERCEDES PREVIOUSLY PUBLISHED WAIVERS. SUPPLEMENTAL ADVANCEMENT ELIGIBILITY REQUIREMENTS ARE CONTAINED IN REFERENCE D. D. CONSULT 5.D.6.D.4 OF REFERENCE B FOR INFORMATION REGARDING ITEMS THAT MAY BE USED BY BM/OS CANDIDATES. ALL CANDIDATES MAY USE NON- PROGRAMMABLE CALCULATORS. 4. RESPONSIBILITIES. A. MEMBER. TO COMPETE IN THE NOVEMBER 2009 SWE, MEMBER MUST ENSURE ELIGIBILITY REQUIREMENTS ARE MET IAW 5.C.4.B OF REFERENCE B, INCLUDING: (1) ENLISTED EMPLOYEE REVIEWS (EER) AND CO RECOMMENDATION. PER 5.C.4.E.4 OF REFERENCE B, CO'S RECOMMENDATION FOR ADVANCEMENT IS VALID FOR A SPECIFIC COMPETITION AND MUST BE VISIBLE IN THE EMPLOYEE REVIEW SUMMARY SECTION OF DIRECT ACCESS (DA). EER EFFECTIVE DATE MUST BE NO EARLIER THAN THE DAY FOLLOWING THE ELIGIBILITY DEADLINE DATE OF THE PREVIOUS SWE CYCLE AND NLT THE ELIGIBILITY DEADLINE DATE FOR THE CURRENT SWE CYCLE. THOSE DATES ARE AFTER 01 FEB 09 AND NLT 01 AUG 09 FOR ALL CANDIDATES. EERS OUTSIDE THIS RANGE WILL NOT BE CONSIDERED AS CURRENT CO RECOMMENDATIONS. IF AN EER WAS NOT COMPLETED DUE TO REASONS LISTED IN 10.B.5.A OF REFERENCE B, COMMANDS MAY COMPLETE A "SWE- EER" WITH EFFECTIVE DATE NLT 01 AUG 09. EFFECTIVE DATE SHOULD BE AT LEAST 92 DAYS PRIOR TO THE NEXT REGULAR EER SO AS NOT TO DISQUALIFY A MEMBER FOR THEIR NEXT SCHEDULED EER. CO RECOMMENDATION IN DA ON 01 AUG 09 DETERMINES ELIGIBILITY FOR THE NOV 2009 SWE. REQUEST FOR CHANGES SUBMITTED AFTER 01 AUG 09 WILL NOT BE CONSIDERED FOR SWE ELIGIBILITY. (2) EOCT/ENLISTED PROFESSIONAL MILITARY EDUCATION (EPME) REQUIREMENTS AND ADVANCEMENT QUALIFICATION EXAM (AQE). UNLESS WAIVED IN PARA 3.B OF THIS MESSAGE, ALL REQUIRED EOCT AND E-PME AQE MUST BE COMPLETED AND POSTED IN DA NLT 01 AUG 09. MEMBERS MUST ENSURE THE COURSE EDITION IS THE ONE CURRENTLY REQUIRED. (3) ENLISTED PERFORMANCE QUALIFICATIONS (EPQ). EPQS MUST BE COMPLETED NLT 01 AUG 09. BACKDATING IS NOT AUTHORIZED. TIMELY COMPLETION OF EPQS MUST BE VERIFIED BY THE UNIT, AS IT IS NOT RECORDED IN DA. EPQS ARE AVAILABLE THROUGH THE COAST GUARD DIRECTIVES SYSTEM. PLAN APPROPRIATELY FOR TIMES OF LIMITED INTERNET CONNECTIVITY. (4) SEA TIME. 5.C.15.C OF REFERENCE B DISCUSSES REQUIRED SEA TIME FOR ADVANCEMENT ELIGIBILTY. REQUIREMENTS MUST BE MET BY 01 AUG 09. IF A MEMBER IS PRESENTLY SERVING AT SEA OR IS UNDER ORDERS TO SEA AND WILL MEET THE REQUIREMENT BY 01 JUL 10, A WAIVER MAY BE REQUESTED IAW 5.C.15.A. OF REFERENCE B. (5) COMPETENCY (QUALIFICATION) CODES. REQUIRED COMPETENCY CODES MUST BE VISIBLE IN DA WITH EFFECTIVE DATE NLT 01 AUG 09. (6) PERSONNEL DATA EXTRACT (PDE) VERIFICATION. PDES WILL BE MAILED TO UNITS AND AVAILABLE IN DA SELF SERVICE IN AUG 09. MEMBER IS SOLEY RESPONSIBLE FOR ACCURACY OF ALL DATA. REPORT ANY DISCREPANCY TO YOUR ADMISISTRATION OR SERVICING PERSONNEL OFFICE (SPO) ALONG WITH DOCUMENTATION TO SUPPORT CORRECTION OF MISSING AWARDS, COMPETENCIES, TEMPORARY DUTY (TDY) AFLOAT ORDERS, OR ANY OTHER PDE ERRORS. AFTER REPORTING DISCREPANCIES, ENSURE THAT CORRECTIVE ACTION WAS TAKEN BY VERIFYING CORRECTIONS IN DA SELF SERVICE. IF YOUR ONLINE PDE HAS NOT BEEN CORRECTED CONTACT PPC VIA GLOBAL E- MAIL AT "PPC-ADV". THIS MUST BE DONE PRIOR TO THE 01 OCT 09 DEADLINE. FAILURE TO REPORT AND VERIFY CORRECTIONS MAY RESULT IN A NOT ELIGIBLE STATUS FOR SWE OR LOSS OF POINTS IN THE FINAL MULTIPLE. EACH SWE CYCLE, MANY MEMBERS ARE UNABLE TO COMPETE FOR ADVANCEMENT BECAUSE THEY FAIL TO ENSURE CORRECTIONS ARE POSTED TO THE ONLINE PDE IN DA PRIOR TO THE DEADLINE. (7) SUBSTITUTE SWES REQUESTS ARE CONSIDERED UNDER STRICT GUIDELINES OF 5.D.3 OF REFERENCE B. ROUTINE MEDICAL APPOINTMENTS, VACATIONS, WEDDINGS OR OTHER EVENTS SHOULD NOT BE SCHEDULED FOR SWE DAY. MEMBERS UNDERGOING OR RECOVERING FROM SURGERY ON EXAM DATE WILL NOT BE APPROVED FOR A SUBSITITUTE EXAM IF SURGERY WAS NON- EMERGENCY. B. MEMBERS DEADLINES INCLUDE: REQUIREMENT DEADLINE (1) COMPLY WITH 5.C.4.B.OF REFERENCE B. 01 AUG 09 (2) VERIFY PDE DATA CORRECTIONS ARE 01 OCT 09 COMPLETE AND ONLINE PDE SHOWS "ELIGIBLE" IN DA. NO CORRECTIONS AUTHORIZED AFTER THIS DATE. (3) LAST DAY FOR MBR TO NOTIFY COMMAND IF 01 OCT 09 SWE SHOULD BE MAILED TO LOCATION OTHER THAN NORMAL EXAM OPFAC. C. COMMAND RESPONSIBILITIES. CO RESPONSIBILITIES ARE DETAILED BRIEFLY IN 5.C.4.E AND FULLY AMPLIFIED THROUGHOUT CHAPTER 5 OF REFERENCE B. A MISSING EER IS THE MOST COMMON REASON FOR MEMBER INELIGIBILITY. EACH SWE CYCLE MEMBERS ARE DENIED AN OPPORTUNITY TO COMPETE BECAUSE COMMANDS HAVE NOT COMPLETED AN EER IN DIRECT ACCESS BY THE DEADLINE. UNIT FAILURE TO PROVIDE SUPPORT IS NOT JUSTIFICATION FOR PDE CORRECTION DEADLINE WAIVERS REGARDLESS IF NO FAULT OF MBR. PDE CORRECTION DEADLINE WAIVERS ARE ONLY CONSIDERED IN DOCUMENTED INSTANCES OF OPERATIONAL OR PERSONAL EMERGENCIES PREVENTING COMPLIANCE WITH ESTABLISHED DEADLINES. PURSUANT TO 5.C.31.F OF REFERENCE B, COS ARE TO WITHHOLD OR WITHDRAW ADVANCEMENTS FOR THOSE WHO BECOME INELIGIBLE AT ANY TIME DURING THE SWE CYCLE. THIS MAY BE DONE VIA MESSAGE TO COGARD PPC TOPEKA KS//ADV// INFO COMCOGARD PSC ARLINGTON VA//EPM-1/EPM-2//. COS ARE REMINDED THAT 5.D.6 OF REFERENCE B REQUIRES EXAM BOARD OFFICERS WHO HANDLE SWES AND HAVE ACCESS TO THE EXAM SAFE BE A COMMISSIONED OFFICER, DESIGNATED CIVILIAN, OR AN E8 OR ABOVE OFFICER-IN-CHARGE. OPERATIONAL UNITS REQUESTING EARLY MAILING OF SWES SHALL ENSURE ALL PDE CORRECTIONS ARE POSTED TO ONLINE PDES PRIOR TO EXAMS BEING SHIPPED. THIS MAY REQUIRE A SHORTENED PDE CORRECTION PERIOD FOR THE MEMBERS. REQUIREMENT DEADLINE (1) INFORM PERSONNEL OF REQUIREMENTS FOR ADV ON GOING (2) ELIGIBILITY REQUIREMENTS MET/POSTED IN DA 01 AUG 09 (3) VERIFY THAT EPQS HAVE BEEN COMPLETED 01 AUG 09 (VERIFICATION OF EPQS WITHIN DA IS NOT POSSIBLE). (4) VERIFY MEMBER ELIGIBILITY TO ACCESS 01 AUG 09 CLASSIFIED INFORMATION IAW 5.C.10 OF REFERENCE B. (5) LAST DAY TO CHANGE CO RECOMMENDATION 01 AUG 09 (6) LAST DAY UNITS AWAY FROM HOMEPORT ON 01 OCT 09 CONTINUOUS DEPLOYMENT FM MID-OCTOBER TO SWE DATE MAY REQUEST EARLY MAILING OF SWES. (7) PDE CORRECTION DEADLINE. 01 OCT 09 (8) INFORM PPC-ADV VIA MSG/EMAIL OF MEMBERS 01 OCT 09 WITH PDE SHOWING ELIGIBLE WHO ARE NOT ELIGIBLE DUE TO NOT COMPLETING EPQS OR LACKING ELIGIBILITY TO ACCESS CLASSIFIED INFORMATION IAW 5.C.10 OF REFERENCE B. (9) LAST DAY EXAM BOARD OPFAC CAN BE CHANGED 01 OCT 09 (10) LAST DAY TO REQ SUBSTITUTE SWE 12 NOV 09 (11) LAST DAY SUBSTITUTE SWE ANSWER SHEET 05 DEC 09 MAY BE RETURNED TO PPC-ADV IAW 5.D.3.C OF REFERENCE B. D. SERVICING PERSONNEL OFFICE (SPO) RESPONSIBILITIES. SPOS PROVIDE SUPPORT FOR MOST PDE CORRECTIONS. SPOS MUST ENSURE CORRECTION REQUESTS ARE COMPLETE AND VISIBLE IN DA PRIOR TO THE PDE CORRECTION DEADLINE. LAST DAY FOR SPO TO COMPLETE PDE CORRECTIONS IN DA IS 01 OCT 09. E. PPC ACTION. PAPER PROFILE LETTERS HAVE BEEN REPLACED BY AN ONLINE VERSION THAT MAY BE ACCESSED BY THE MEMBER THROUGH DA SELF SERVICE. MEMBERS OR UNITS WITH ONLINE CONNECTIVITIY PROBLEMS MAY SUBMIT AN EMAIL OR MSG REQUEST TO PPC (ADV) FOR PAPER PROFILE LETTERS TO BE CREATED AND SHIPPED TO THE UNIT AFTER ONLINE VERSIONS HAVE BEEN POSTED IN DA. (1) DISTRIBUTE PDES AUG 09 (2) BEGIN EARLY MAILING OF SWES TO U/W UNITS OCT 09 (3) BEGIN MAILING SWES TO EXAM BOARDS OCT 09 (4) COMPUTE FINAL MULTIPLE JAN 10 (5) DISTRIBUTE SWE PROFILE LETTERS JAN 10 5. MISCELLANEOUS. A. CONDUCT ELIGIBILITY. CANDIDATES COMPETING FOR ADVANCEMENT TO E-5 AND E-6 MUST HAVE 12 MONTHS MINIMUM GOOD CONDUCT CALCULATED FROM THE DATE AN UNSATISFACTORY CONDUCT MARK IS ASSIGNED TO THE TERMINAL ELIGIBILITY DATE (TED). TED FOR THE NOV 2009 SWE IS 01 JUL 2010. B. THE FOLLOWING EERS IN CURRENT PAY GRADE WILL BE USED TO COMPUTE THE MARKS MULTIPLE PER 5.C.6.B OF REFERENCE B. (1) E-5 CANDIDATES: 01 OCT 08 TO 01 AUG 09 IN PAYGRADE E-4. E-6 CANDIDATES: 01 MAY 08 TO 01 AUG 09 IN PAYGRADE E-5. (2) WHEN NO EER IS COMPLETED IN CURRENT PAY GRADE WITHIN THE ABOVE DATE RANGES, A SWE EER MAY BE COMPLETED WITH PERIOD ENDING DATE NLT 01 AUG 09 AND MUST BE SUBMITTED PRIOR TO PDE CORRECTION DEADLINE. SWE EERS CANNOT BE SUBMITTED TO CHANGE A CO RECOMMENDATION. IF THE COMMAND WISHES TO CHANGE AN ADVANCEMENT RECOMMENDATION, THE APPROVING OFFICIAL WHO ASSIGNED THAT MARK MUST APPROVE THE CHANGE. REQUEST SHALL BE IAW REFERENCE A AND 10.B.7.4 OF REFERENCE B NLT 01 AUG 09. C. SEA TIME FOR ELIGIBILITY AND SEA DUTY POINTS. SEA TIME FOR ADVANCEMENT ELIGIBILITY AS DISCUSSED IN 5.C.15.C OF REFERENCE B IS BASED ON THE DA RECORD OF MEMBER'S PERMANENT DUTY ASSIGNMENTS. CREDIT FOR TDY AFLOAT, PRIOR CG SERVICE OR OTHER SERVICES SEA TIME MAY BE CREDITED ON A CASE-BY-CASE BASIS. FOR PRIOR SERVICE SEA DUTY, A STATEMENT OF CREDITABLE SEA SERVICE (SOCSS) MUST BE REQUESTED. IF SOCSS IS NOT REQUESTED AND COMPLETED PRIOR TO THE PDE CORRECTION DEADLINE, PRIOR SERVICE SEA DUTY WILL NOT BE CONSIDERED. FOR TDY AFLOAT TIME TO BE CONSIDERED, APPROPRIATE ENTRIES MUST BE REFLECTED IN JUMPS. NO CREDIT IS GIVEN FOR TDY AFLOAT WHEN SEA PAY WAS NOT ENTERED IN JUMPS. TO REQUEST CREDIT FOR SEA TIME NOT CURRENTLY LISTED IN DA, A REQUEST MUST BE SENT TO PPC-ADV VIA E-MAIL OR MESSAGE. SEE 5.C.16 OF REFERENCE B FOR INFORMATION REGARDING SEA DUTY POINTS. D. SURF DUTY POINTS: SURF POINTS ARE CREDITED TO ELIGIBLE BM CANDIDATES IAW 5.C.16 OF REFERENCE B. 6. REFER ALL SWE QUESTIONS TO PPC-ADV AT (785)339-3400 OR EMAIL GLOBAL ADDRESS "PPC-DG-ADV". WAIVER REQUESTS MUST BE SENT PRIOR TO SCHEDULED DEADLINES, BY MESSAGE TO COGARD PPC TOPEKA KS//ADV// IAW REFERENECE A, OR BY EMAIL IF THE UNIT CO/XO ARE INCLUDED IN THE CC LINE. 7. INTERNET RELEASE AUTHORIZED.