R 261224Z JAN 09 SUBJ: ALCGENL 012/09 - MAY 2009 SERVICEWIDE EXAMINATION (SWE) COMPETITION A. SWE GUIDE, PSCINST M1418.1C B. CG PERSMAN, COMDTINST M1000.6A C. ENLISTED PERFORMANCE QUALS MANUAL, COMDTINST M1414.8C. D. COMDT COGARD WASHINGTON DC R240152Z JAN 09/ALCOAST 050/09, EARLY ADVANCEMENT AUTHORIZATION AND SUPPLEMENTAL ADVANCEMENT PROCEDURES 1. SUMMARY. THIS MESSAGE PROVIDES A REMINDER OF REQUIREMENTS AND DEADLINES FOR THE MAY 2009 SWE COMPETITION IN ALL RATINGS FOR PAY GRADES E-5 THRU E-9. ALL PERSONNEL INTENDING TO PARTICIPATE IN THE MAY 09 SWE NEED TO BE AWARE OF THESE REQUIREMENTS AND THEIR RESPONSIBILITY TO CONFIRM THEY ARE MET. ALL SPOS, UNITS, ESOS, SWE BOARD OFFICERS, AND AFFECTED MEMBERS SHALL FAMILIARIZE THEMSELVES WITH THE CONTENTS OF THIS ALCGENL. PSC (ADV) IS THE SINGLE POC FOR ALL SWE INQUIRIES. 2. SCHEDULE. SWES WILL BE ADMINISTERED PER THE FOLLOWING SCHEDULE. ANY REQUESTS FOR DEVIATION FROM THE SCHEDULE MUST COMPLY WITH REFS A AND B. AM 05 MAY 09 (TUES) SWE FOR ADV TO E-5 PM 05 MAY 09 (TUES) SWE FOR ADV TO E-7 AM 07 MAY 09 (THURS) SWE FOR ADV TO E-6 PM 07 MAY 09 (THURS) SWE FOR ADV TO E-8/9 3. SWE/EOCT/ENLISTED PERFORMANCE QUALIFICATIONS INFORMATION. A. THE MAY 2009 SWE IS WAIVED FOR THE FOLLOWING RATES: BM1, BM2, DC2, FS2, GM1, AND GM2. B. RATING END OF COURSE TESTS (EOCTS) ARE WAIVED FOR THE MAY 2009 SWE AS FOLLOWS: AST2, FS1, IS1, IS2, IT1, IT2, MST2, OS1, OS2, SK1, AND SK2 C. SWE AND EOCT WAIVERS ARE ONLY AUTHORIZED FOR THE RATES LISTED ABOVE. THIS ALCGENL SUPERCEDES ANY PREVIOUSLY PUBLISHED WAIVERS. SEE REF D FOR SPECIFIC PROCEDURES CONCERNING CURRENT SUPPLEMENTAL ADVANCEMENT ELIGIBILITY REQUIREMENTS. D. COS SHALL NOT WAIVE RATING EOCTS FOR THE RATES LISTED IN PARA 3.A. E. IAW REF B (ART 5.D.6.D.4) AND THE SWE INSTRUCTION BOOKLET (SHIPPED WITH EXAMS) ROLLING PLOTTERS (WEEMS), COMPASS, DIVIDER AND MANEUVERING BOARDS MAY BE USED BY BM CANDIDATES. ALL CANDIDATES MAY USE NON-PROGRAMMABLE CALCULATORS. 4. RESPONSIBILITIES. A. MEMBER. TO COMPETE IN THE MAY 2009 SWE, THE MEMBER MUST ENSURE ALL ELIGIBILITY REQUIREMENTS ARE MET NLT 01 FEB 09 IAW ART 5.C.4.B OF REF B. MEMBER'S RESPONSIBILITIES INCLUDE: (1) EER AND CO RECOMMENDATION. PER ART 5.C.4.E.4 OF REF B, THE CO'S RECOMMENDATION FOR ADVANCEMENT IS VALID ONLY FOR A SPECIFIC COMPETITION AND MUST BE RENEWED FOR EACH SUCCEEDING COMPETITION. A NEW CO RECOMMENDATION ON THE MOST CURRENT EER MUST BE POSTED FINAL AND VISIBLE IN THE EMPLOYEE REVIEW SUMMARY SECTION IN DA. THE EER EFFECTIVE DATE MUST BE NO EARLIER THAN THE DAY FOLLOWING THE ELIGIBILITY DEADLINE DATE OF THE PREVIOUS SWE CYCLE, AND NLT THE ELIGIBILITY DEADLINE DATE FOR THE CURRENT SWE CYCLE. THOSE DATES ARE ON OR AFTER 02 AUG 08 AND ON OR BEFORE 01 FEB 09 FOR E-5 THRU E-6 CANDIDATES, AND ON OR AFTER 02 FEB 08 BUT ON OR BEFORE 01 FEB 09 FOR E-7 THRU E-9 CANDIDATES. EERS DATED OUTSIDE THESE DATE RANGES WILL NOT BE CONSIDERED FOR CURRENT CO RECOMMENDATIONS. IF THE LATEST REQUIRED EER WAS NOT COMPLETED DUE TO REASONS LISTED IN ART 10.B.5.A OF REF B, COMMANDS MAY COMPLETE A "SWE-EER" WITH AN EFFECTIVE DATE NLT 01 FEB 09. IF A SWE-EER IS SUBMITTED, THE EER EFFECTIVE DATE MUST BE ON OR BEFORE THE 01 FEB 09 ELIGIBILITY DATE. IT IS RECOMMENDED THAT THE EFFECTIVE DATE BE AT LEAST 92 DAYS FOR E6 AND ABOVE OR 184 DAYS FOR E7 AND ABOVE PRIOR TO THE NEXT SEMI OR ANNUAL EER SO AS NOT TO DISQUALIFY THE MEMBER FOR HIS/HER NEXT SCHEDULED EER. FOR QUESTIONS CONCERNING SWE-EER EFFECTIVE DATES CALL PSC(ADV) AT 785-339-3400. CO RECOMMENDATION IN PLACE ON 01 FEB 09 WILL DETERMINE ELIGIBILITY FOR THE MAY 2009 SWE. CHANGES OF "NOT REC" TO "REC" SUBMITTED AFTER 01 FEB 09 WILL NOT BE CONSIDERED FOR SWE ELIGIBILITY. (2) EOCT/AQE. UNLESS WAIVED IN PARA 3.B OF THIS MESSAGE, ALL REQUIRED RATING EOCT'S AND E-PME AQE'S MUST BE COMPLETED AND POSTED IN DA WITH A COMPLETION DATE OF NLT 01 FEB 09. MEMBERS MUST ENSURE THE COURSE EDITION IS THE ONE CURRENTLY REQUIRED. (3) EPQS/EPMES. ENLISTED PERFORMANCE QUALIFICATIONS (EPQS) AND ENLISTED PROFESSIONAL MILITARY EDUCATION REQUIREMENTS (EPMES), MUST BE COMPLETED NLT 01 FEB 09 FOR THE PAY GRADE THE MEMBER IS PURSUING. BACKDATING EPQS IS NOT AUTHORIZED. COMPLETION BY THE DEADLINE MUST BE VERIFIED BY MEMBER'S COMMAND, AS EPQS ARE NOT RECORDED IN DA. THE EPQS AND EPME MAY BE VIEWED BY GOING TO HTTP://WWW.USCG.MIL/DIRECTIVES/CIM.ASP AND ACCESSING THE APPROPRIATE INSTRUCTION. MEMBERS ANTICIPATING A DEPLOYMENT AND LIMITED INTERNET CONNECTIVITY SHOULD DOWNLOAD AND VIEW/PRINT RELEVANT DATA PRIOR TO DEPLOYMENT. (4) SEA TIME. ART 5.C.15.C OF REF B LISTS ALL RATINGS REQUIRING SEA TIME FOR ADVANCEMENT ELIGIBILITY. THIS REQUIREMENT MUST BE MET BY THE 01 FEB 09 ELIGIBILITY DATE. IF A MEMBER IS PRESENTLY SERVING AT SEA OR IS UNDER ORDERS TO SEA DUTY AND WILL MEET THE SEA TIME REQUIREMENT BY 01 JAN 10, A SEA TIME WAIVER MAY BE REQUESTED IAW ART 5.C.15.A OF REF B. SEE PARA 5.C BELOW CONCERNING CREDIT FOR PRIOR SERVICE OR OTHER SERVICE SEA TIME. (5) COMPETENCY (QUAL) CODES. MEMBERS REQUIRING COMPETENCY CODES IAW ART 5.C.4.B OF REF B MUST ENSURE COMPLETION IS VISIBLE IN DA WITH COMPLETION EFFECTIVE DATE NLT 01 FEB 09. (6) PDE VERIFICATION. PDES WILL BE MAILED TO MEMBER'S UNIT AND MADE AVAILABLE IN DA SELF-SERVICE O/A MID-FEB 09. MEMBER IS SOLELY RESPONSIBLE TO REVIEW ALL DATA FOR ACCURACY. REPORT ANY DISCREPANCY TO YOUR ADMIN SUPPORT STAFF FOR CORRECTION. PROVIDE DOCUMENTATION TO ADMIN SUPPORT OF MISSING AWARDS, COMPETENCIES, TDY AFLOAT ORDERS, OR ANY OTHER PDE ERRORS FOR CORRECTION IN DA. AFTER REPORTING DISCREPANCIES TO YOUR ADMIN SUPPORT STAFF, MEMBER MUST ENSURE THAT CORRECTIVE ACTION WAS TAKEN BY VERIFYING CORRECTIONS TO ONLINE PDE IN DA USING THE SELF SERVICE APPLICATION. IF YOUR PDE HAS NOT BEEN CORRECTED, CONTACT PSC VIA GLOBAL E-MAIL ADDRESS "PSC- DG-ADV". THIS MUST BE DONE PRIOR TO THE PDE CORRECTION DEADLINE OF 01 APR 09. MEMBER'S FAILURE TO REPORT AND VERIFY CORRECTIONS MAY RESULT IN NOT ELIGIBLE STATUS FOR SWE OR LOSS OF POINTS IN THE FINAL MULTIPLE. EACH SWE CYCLE, A SIGNIFICANT NUMBER OF MEMBERS ARE UNABLE TO COMPETE FOR ADVANCEMENT BECAUSE THEY FAIL TO FOLLOW-UP AFTER REPORTING ERRORS TO ENSURE PDE CORRECTIONS ARE POSTED TO THEIR ONLINE PDE IN DA PRIOR TO THE DEADLINE. (7) REQUESTS FOR SUBSTITUTE SWES WILL BE CONSIDERED UNDER STRICT GUIDELINES OUTLINED IN ART 5.D.3 OF REF B. MEMBERS SHOULD NOT SCHEDULE ROUTINE MEDICAL APPOINTMENTS, VACATIONS, WEDDINGS OR OTHER EVENTS FOR SWE DAY IF EXPECTING TO TEST. MEMBERS UNDERGOING OR RECOVERING FROM SURGERY ON EXAM DATE WILL NOT BE APPROVED FOR A SUBSITITUTE EXAM IF THE SURGERY WAS NON-EMERGENCY ELECTIVE SURGERY. B. MEMBER DEADLINES INCLUDE: REQUIREMENT DEADLINE (1) MEET ALL ELIGIBILITY REQUIREMENTS 01 FEB 09 OF ART 5.C.4.B OF REF B. (2) VERIFY ALL PDE DATA CORRECTIONS ARE 01 APR 09 COMPLETE AND VISIBLE IN DA. NO CORRECTIONS AUTHORIZED AFTER THIS DATE. (3) LAST DAY FOR MBR TO NOTIFY COMMAND 01 APR 09 IF SWE SHOULD BE MAILED TO A LOCATION OTHER THAN MEMBER'S NORMAL EXAM OPFAC DUE TO BEING TDY, LEAVE STATUS, OPERATIONAL OR MEDICAL REASONS. C. COMMAND RESPONSIBILITIES. CO RESPONSIBILITIES ARE DISCUSSED IN ART 5.C.4.E OF REF B. WHEN PRACTICAL, COS SHALL SCHEDULE OPS, TRAINING, AND TDY OF MEMBERS AROUND THE SWE DATES TO ENSURE THE MEMBER IS ABLE TO PARTICIPATE IN THE NORMAL SCHEDULED EXAM. SUBSTITUTE EXAMS ARE DISCOURAGED AS PER ART 5.D.3 OF REF B. COS MUST ENSURE MBRS RECEIVE ADMIN SUPPORT FOR PDE CORRECTIONS PRIOR TO PDE CORRECTION DEADLINE. MISSING EERS IN DA REMAINS ONE OF THE MOST COMMON REASONS FOR MEMBER INELIGIBILITY. EACH SWE CYCLE MEMBERS HAVE BEEN DENIED THE OPPORTUNITY TO COMPETE SOLEY BECAUSE COMMANDS HAVE NOT COMPLETED AN EER IN DIRECT ACCESS BY THE 01 FEB 09 DEADLINE. COMMAND FAILURE TO PROVIDE ADMIN SUPPORT IS NOT JUSTIFICATION FOR PDE CORRECTION DEADLINE WAIVERS REGARDLESS IF "NO FAULT OF MBR." PDE CORRECTION DEADLINE WAIVERS WILL ONLY BE CONSIDERED FOR DOCUMENTED INSTANCES OF OPERATIONAL OR PERSONAL EMERGENCIES PREVENTING COMPLIANCE WITH ESTABLISHED DEADLINES. PURSUANT TO ART 5.C.31.F OF REF B, COS ARE REMINDED TO WITHHOLD OR WITHDRAW ADVANCEMENTS FOR MEMBERS WHO BECOME INELIGIBLE AT ANY TIME DURING THE SERVICEWIDE CYCLE, REGARDLESS OF ELIGIBILITY LIST STANDING. SEND MESSAGE NOTIFICATION TO COGARD PSC TOPEKA KS//ADV// INFO COMCOGARD PERSCOM ARLINGTON VA//EPM-1/EPM-2//. COS ARE REMINDED THAT ART 5.D.6 OF REF B REQUIRES THAT THE EXAM BOARD OFFICER WHO HANDLES SWES AND HAS ACCESS TO THE EXAM SAFE MUST BE A COMMISSIONED OFFICER, DESIGNATED CIVILIAN, OR OINC E-8 OR ABOVE. EXAMS AND SAFES MAY NOT BE ACCESSIBLE TO ANY OTHER ENLISTED MEMBERS. REQUIREMENT DEADLINE (1) INFORM PERSONNEL OF REQUIREMENTS ONGOING FOR ADVANCEMENT (2) ALL ELIGIBILITY REQUIREMENTS MUST BE 01 FEB 09 MET AND POSTED IN DA. (3) VERIFY THAT MEMBER'S EPQS HAVE BEEN 01 FEB 09 COMPLETED (VERIFICATION OF EPQS WITHIN DA IS NOT POSSIBLE). (4) VERIFY THAT MEMBER'S REQUIRING 01 FEB 09 ELIGIBILITY TO ACCESS CLASSIFIED INFORMATION IAW ART. 5.C.10 OF REF B. ARE IN COMPLIANCE. (5) LAST DAY TO CHANGE CO ADV RECOMMENDATION 01 FEB 09 FROM "NOT REC" TO "REC" ON LATEST EER IN CURRENT RATE. (6) LAST DAY UNITS AWAY FROM HOMEPORT ON 15 MAR 09 CONTINUOUS DEPLOYMENT FM MID-MAR TO SWE DATES MAY REQUEST EARLY MAILING OF THEIR SWES TO ARRIVE PRIOR TO DEPARTURE. (7) PDE DATA ERROR CORRECTION DEADLINE 01 APR 09 (8) INFORM PSC-ADV VIA MSG OR E-MAIL OF ALL 01 APR 09 PERSONNEL WHO'S PDE SAYS "ELIGIBLE" BUT ARE NOT ELIGIBLE TO TEST BECAUSE OF NOT HAVING COMPLETED EPQ'S OR LACKING ELIGIBILITY TO ACCESS CLASSIFIED INFORMATION IF REQUIRED BY ART. 5.C.10 OF REF B. THIS WILL PREVENT A SWE FROM BEING MAILED UNNECESSARILY. (9) LAST DAY EXAM BOARD OPFAC CAN BE 01 APR 09 CHANGED PRIOR TO PSC EXAM MAILOUT (MSG OR EMAIL TO PSC-ADV) (10) REQ SUBSTITUE WITHIN ONE WEEK OF NORMAL SWE DATE VIA MSG TO PSC-ADV. REQ FOR SUBSTITUTE SWE WILL BE CONSIDERED UNDER STRICT GUIDELINES OUTLINED IN ART 5.D.3.C OF REF B. (11) SUBSTITUTE SWE ANSWER SHEETS SHALL BE RETURNED WITHIN ONE MONTH OF NORMAL SWE DATE TO PSC-ADV IAW ART 5.D.3.C OF REF B. D. PERSRU AND SERVICING PERSONNEL OFFICE (SPO) RESPONSIBILITIES. PERSRUS AND SPOS ARE THE ADMIN SUPPORT FOR MOST PDE CORRECTIONS. CARE SHOULD BE TAKEN TO ENSURE THE PDE CORRECTION REQUESTS FROM MEMBERS ARE COMPLETE AND VISIBLE IN DA PRIOR TO THE PDE CORRECTION DEADLINE DATE. PERSRU/SPO DEADLINES INCLUDE: (1) LAST DAY TO INPUT PDE CORRECTIONS 01 APR 09 INTO DA THIS DATE IS FOR CORRECTIONS ONLY AND DOES NOT APPLY TO MBR ELIGIBILITY REQUIREMENTS WHICH MUST BE EFFECTIVE DATED IN DA BY 01FEB OF THE EXAM YEAR. E. PSC ACTION. THE PAPER PROFILE LETTER HAS BEEN REPLACED BY THE ONLINE VERSION. MEMBERS MAY ACCESS PROFILE LETTERS THROUGH DA SELF SERVICE AS OF THE DATE POSTED BELOW. MEMBERS OR UNITS WITH ONLINE CONNECTIVITY PROBLEMS MAY SUBMIT AN EMAIL OR MSG REQUEST TO PSC (ADV) FOR PAPER PROFILE LETTERS TO BE SHIPPED TO THE UNIT AFTER ONLINE VERSIONS HAVE BEEN POSTED IN DA. PDES WILL CONTINUE TO BE MAILED TO UNITS AND AVAILABLE ONLINE. (1) DISTRIBUTE PDES 01 MAR 09 (2) BEGIN EARLY MAILING OF SWES TO U/W UNITS 17 MAR 09 (3) BEGIN MAILING SWES TO EXAM BOARDS 07 APR 09 (4) COMPUTE FINAL MULTIPLE JUL 09 (5) SWE PROFILE LETTERS AVAILABLE IN DA JUL 09 5. MISCELLANEOUS. A. GOOD CONDUCT ELIGIBILITY: PER REF B, CANDIDATES MUST MEET THE FOLLOWING GOOD CONDUCT ELIGIBILITY PERIODS FOR ADVANCEMENT: ADV TO PAY GRADE PERIOD OF ELIGIBILITY E-7/E-8/E-9 24 MONTHS BY TED E-5/E-6 12 MONTHS BY TED B. THE FOLLOWING EERS IN MEMBER'S CURRENT GRADE WILL BE USED TO COMPUTE THE MARKS MULTIPLE PER ART 5.C.6.B OF REF B. E-5 CANDIDATES: 01 APR 08 TO 01 FEB 09 IN PAYGRADE E-4 E-6 CANDIDATES: 01 NOV 07 TO 01 FEB 09 IN PAYGRADE E-5 E-7 CANDIDATES: 01 DEC 06 TO 01 FEB 09 IN PAYGRADE E-6 E-8 CANDIDATES: 01 OCT 06 TO 01 FEB 09 IN PAYGRADE E-7 E-9 CANDIDATES: 01 DEC 06 TO 01 FEB 09 IN PAYGRADE E-8 (1) WHEN THERE IS NO EER IN CURRENT RATING AND PAY GRADE, COMPLETE A SWE EER WITH A PERIOD ENDING DATE NLT 01 FEB 09. SUBMIT SWE EER PRIOR TO THE PUBLISHED PDE CORRECTION DEADLINE. SWE EERS CANNOT BE SUBMITTED SOLELY TO CHANGE A CO RECOMMENDATION. IF THE COMMAND DESIRES TO CHANGE AN ADVANCEMENT RECOMMENDATION, THE APPROVING OFFICIAL WHO ASSIGNED THAT MARK MUST APPROVE ANY CHANGES TO IT. THE REQUEST SHALL BE SUBMITTED IAW REF A AND ART 10.B.7.4 OF REF B PRIOR TO THE 01 FEB 09 DEADLINE. C. SEA TIME FOR ELIGIBILITY AND SEA DUTY POINTS: SEA TIME FOR ADVANCEMENT ELIGIBILITY AS DISCUSSED IN 5.C.15.C OF REF B, IS BASED ON YOUR DA RECORD OF PCS ASSIGNMENTS. ELIGIBILITY CREDIT FOR TDY AFLOAT, PRIOR CG SERVICE OR OTHER SERVICES SEA TIME MAY BE CREDITED ON A CASE-BY-CASE BASIS. TO RECEIVE CREDIT FOR SEA TIME NOT VISIBLE ON YOUR ASSIGNMENT SUMMARY IN DA, A REQUEST MUST BE SENT TO PSC-DG-ADV VIA E-MAIL OR BY MESSAGE. FOR PRIOR SERVICE SEA DUTY, FIRST A STATEMENT OF CREDITABLE SEA SERVICE (SOCSS) MUST BE REQUESTED BY MEMBER'S UNIT VIA PERSRU OR SPO, AND SENT TO PSC-SES. IF SOCSS IS NOT REQUESTED AND COMPLETED PRIOR TO THE PDE CORRECTION DEADLINE, PRIOR SERVICE SEA DUTY WILL NOT BE CONSIDERED FOR THIS CYCLE. FOR CG TDY AFLOAT TIME TO BE CONSIDERED, MEMBER'S SEA PAY DOCUMENTS MUST BE UP TO DATE IN JUMPS SHOWING THE TDY PERIODS. NO CREDIT WILL BE GIVEN FOR TDY AFLOAT WHERE SEA PAY WAS NOT STARTED AND STOPPED IN JUMPS. FOR CONSIDERATION OF OTHER SERVICE SEA TIME, FORWARD REQUESTS TO PSC-DG-ADV. SEA DUTY POINTS ARE BASED ON PAY SEGMENTS IN JUMPS AND ARE EARNED ONLY FOR COAST GUARD SEA SERVICE AFTER 01 FEB 94 WHERE THE MEMBER RECEIVED SEA PAY VISIBLE IN JUMPS. D. SURF DUTY POINTS: SURF POINTS WILL BE CREDITED TO ELIGIBLE BM CANDIDATES PER ALCOAST 153/04. ALL SURF DUTY AT DESIGNATED SURF UNITS FROM 01 JAN 00 UP TO 01 FEB 09 WILL BE COUNTED FOR MEMBERS HOLDING THE SURFMAN COMPETENCY CODE IN DA. POINTS WILL BE BASED ON THE 01 JAN 00 PROGRAM START DATE, COMPETENCY DATE OR ASSIGNMENT DATES TO SURF STATIONS, WHICEVER IS LATEST. 6. REFER ALL SWE QUESTIONS TO PSC (ADV) AT (785) 339-3400 OR E-MAIL TO GLOBAL ADDRESS "PSC-DG-ADV". WAIVER REQUESTS SUBMITTED VIA EMAIL MUST INCLUDE THE CO/XO ON THE CC LINE. WAIVER REQUESTS SENT BY MSG SHOULD GO TO COGARD PSC TOPEKA KS//ADV// AND MUST BE SUBMITTED PRIOR TO THE PUBLISHED DEADLINES. 7. INTERNET RELEASE AUTHORIZED.