Public Health Service (PHS 2590), or Noncompeting
Grant Progress Report
What is a PHS 2590?
This is a brief noncompeting application that includes an updated budget
for the next year, a progress report for the year ending and updated information
as required.
When is my PHS 2590 due to NIH?
Two months before the next budget period. For example, with a budget
start date of April 1st, the report would be due to NIH on February 1st.
Where do I send my NIAID PHS 2590 application?
Division of Extramural Activities Support, OER
National Institutes of Health
6705 Rockledge Drive, Room 2207, MSC 7987
Bethesda, MD 20892-7987 (Use this ZIP code for the U.S. Postal Service, including express mail.)
Bethesda, MD 20817 (Use this ZIP code for commercial carriers such as FedEx and UPS.)
Phone Number: 301/594-6584
Who looks at it?
- Program Official
- Grants Management Specialist
- Grants Management Officer
What does NIAID staff review?
- Is progress satisfactory? n Are there changes in the scope, goals,
or objectives of the project?
- Are there any changes in key personnel or their level of effort?
- Is there evidence of scientific overlap?
- Are there changes or concerns regarding human subjects research?
- Is gender and minority information provided?
- Is recruitment and retention appropriate and on schedule?
- Are there changes in other
support?
- Are there changes or concerns regarding animal care and use?
- Are there inventions?
- Are there large unobligated balances?
- Any other issues which arise.
Categorical budgets
Foreign applications need to submit categorical budgets in noncompeting
applications using PHS 2590 form page 5.
Tips for preparing your noncompeting budget
- Budget should be at Total Cost Committed -- check the previous years
Notice of Award for Total Cost amount.
- Itemize categories such as Supplies and Other expenses.
- Provide justification on following page for any new items requested.
- Explain rebudgeting, effort changes, etc.
- Consortium Partners are also required to submit categorical budgets.
Consortium agreements
The grantee must enter into a written agreement with each
consortium partner.
Notice of Grant Award
Your obligation as a grantee is to read and abide by the terms of your
Notice of Award.
Spending money
Pay attention to how you spend your money.
Human subjects
- Human Subjects Assurance Number (FWA).
- Certification of IRB approval -- needs approval every year of project.
- Certification of Human Subjects Education
- Each person identified under new Key Personnel must be certified.
- Human subjects education certification is required for all new
key personnel who will be working with human subjects -- for all
sites.
See the OHRP Web site for
more details.
Human subjects protocols and consent forms
Copies of human subjects protocols and consent forms must be sent to the
niaid program official for review.
Vertebrate animals
- Animal Assurance Number (FWA0000) is for the organization.
- Institutional Animal Care and Use Committee (IACUC) approval is for
the specific grant.
- IACUC approval necessary at least every three years.
See the OLAW Web site
for more details.
Required animal information
- Identification of the species and approximate number of animals to
be used.
- Rationale for involving animals and appropriateness of the species
and numbers used.
- A complete description of the proposed use of the animals.
- A description of procedures.
- A description of any euthanasia method.
Know when to submit a Financial Status Report (Form 269)
- Domestic Institutions (excluding U & P mechanisms) -- due within
90 days of end of a competitive segment.
- Foreign Institutions -- due within 90 days of end of each budget
period.
Audits
Your organization needs to be audited if it receives $300,000 or more
under NIH or HHS awards or sub-awards. If not, it is exempt from audit
requirements.
Two types of audits
- A financial-related audit 45 CFR 74.26(d)
- Requirements of OMB Circular A-133
Audits due
30 days after auditor's report, or 9 months after end of your
organization's fiscal year, whichever is first.
Audit reports
Submit audit reports to:
National External Audit Review Center
HHS Office of Audit Services
323 West 8th Street
Lucas Place, Room 514
Kansas City, MO 64105
U.S.A.
File final reports at award end
- Final Financial Status Report (Form 269)
- Final Progress Report
- Final Invention Report (HHS 568)
You have 90 days after the expiration of your grant.
Where do I send my final report information?
Send Final Progress Report and Invention Statement to:
NIH Centralized Processing Center
6705 Rockledge Drive
RM 2207, MSC 7987
Bethesda, MD 20892 (Use this ZIP code for the U.S. Postal Service, including express mail.)
Bethesda, MD 20817 (Use this ZIP code for commercial carriers such as FedEx and UPS.)
E-mail: DeasCentralized@od.nih.gov
Fax: (301) 480-2304
You must submit all financial status reports electronically through eRA Commons. FSRs may be electronically sent OF DFM. For information call 301/402-5297.
Grant records and data
Keep your records accessible for at least three years after the grant
ends. |
