NIH Publications Clearances
All NIH publications intended for external audiences must be cleared
through OASPA. Contact Jan
Ehrman with any questions.
Process for Publications (new or revised)
- Fill out the HHS-615 "Publication Planning and
Clearance Request" form.
- Submit the signed form to Jan Ehrman of the
OCPL Editorial Operations Branch, Building 31, 5B52. The form
will be forwarded to OASPA for review. You may expect it back
with OASPA's comments in a minimum of 15 working days. Even if
your request is approved conditionally—that is, if OASPA
requires you to make changes to your publication plan—there
is no need to resubmit the HHS-615.
- Fill out the NIH 1616-1 "Request for Publication and Speech
Clearance" form.
- Submit the signed form with the completed text and
captions for your publication to Jan Ehrman. Your
manuscript will be reviewed and returned within 7-10 days with
any requested changes clearly marked.
- Work with your AO to generate a CSA request for printing
form.
- Submit the CSA request, along with camera-ready copy,
to Jan Ehrman. Even if you are submitting your publication to
the printer on diskette, you are required to submit to the Editorial
Operations Branch a paper copy of the text layout, any illustrations,
a dummy layout of front and back covers, title page, preface,
foreword, introduction, contents page(s), and any other material
to appear in your publication. Your package will be reviewed
and returned with a signature indicating that it is ready to
take to print.
- When your publication comes back from the printer,
submit 2 copies to Jan Ehrman.
Process for Speeches
Submit an NIH 1616-1 form along with your text, and any handouts
or slides, to Jan Ehrman in Building 31, 5B52.
This page was last reviewed on
April 17, 2009
.