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My PAA offers three electronic filing options to meet the varying business requirements of premium filers. These options are detailed below. You may find it helpful to review the Comparison Chart of Premium E-Filing Options and the Overview of E-Filing Process documents when determining the best option for your needs.
Filing Option 1: Prepare Premium Filing via My PAA’s Data Entry and Editing Screens
Filing Option 2: Import Premium Filing(s) Created in Private-Sector Software into My PAA’s Data Entry and Editing Screens
Filing Option 3: Upload Premium Filing(s) Created with Private-Sector Software
Filing Option 1: Prepare Premium Filing via My PAA’s Data Entry and Editing Screens
Use the My PAA data entry and editing screens to create and submit premium filings (for plan years 2004 and later). My PAA includes a step-by-step process for entering a plan's filing data. This process creates a filing that can be electronically edited, routed, signed, paid, and submitted to PBGC. Note that each My PAA reviewer and certifier needs his/her own account and the plan must be in each person's account.
Features include:
- My PAA’s data entry and editing screens are utilized for all e-filing tasks (no additional software or paper certifications are needed).
- Filings are routed between e-filing team members for review, edits, and certifications.
- Confirmation receipt includes the date and time that PBGC received the filing as well as all of the filing data submitted.
- Plan’s account history may be reviewed online (if reviewer has the “account history permission” set by the filing coordinator).
Tips for Using My PAA’s Data Entry and Editing Screens
- Verify that each person who will contribute to the plan’s e-filing has an account .
- Confirm that each person who will contribute to the filing has the plan in his/her account. The plan's filing coordinator is responsible for making sure each person has the plan in his/her account by establishing the plan's filing team. To do so, the filing coordinator invites each person who will be involved with the e-filing process and sets up what each person will be authorized to do (i.e., create and edit filings, sign and submit as plan administrator, sign as enrolled actuary, authorize the premium payment, view account history, and act as filing coordinator).
- Confirm each person’s role for the upcoming filing (for example, who will start the filing in My PAA and who will submit the completed e-filing to PBGC).
Review a demonstration of a filing created using filing option 1
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Use My PAA to “import” premium filings created with private-sector software that has been updated to meet PBGC’s requirements (for plan years 2006 and later). Filers may “import” one or more premium filings created with private-sector software if the computer file that contains the filings meets PBGC’s XML file standards. The imported filing information is transferred into My PAA’s data entry and editing screens for editing, routing, signing, payment, and submission to PBGC. Note that each My PAA reviewer and certifier needs his/her own account and the plan must be in each person’s account. If you are unsure whether your software is updated to support this e-filing option, please verify the information on our Web site or contact your software vendor/developer.
Features include:
- My PAA’s editing screens are utilized to complete and submit the imported software-prepared filing (no additional paper certifications are needed).
- Filings are routed between e-filing team members for review, edits, and certifications.
- Confirmation receipt includes the date and time that PBGC received the filing as well as all of the filing data submitted.
- Plan’s account history may be reviewed online (if reviewer has the “account history permission” set by the filing coordinator).
Tips for Importing Premium Filing(s) Created in Private-Sector Software into My PAA’s Data Entry and Editing Screens
Review a demonstration of a filing created using the import function
- Verify that your private-sector software is compatible with PBGC’s XML file requirements (verify information on PBGC’s Web site or check with your software vendor).
- Verify that each person who will contribute to the plan’s e-filing has an account.
- Confirm that each person has the plan in his/her account. The plan’s filing coordinator establishes the plan’s filing team by “inviting” each person who will be involved with the e-filing process and setting up what each person will be authorized to do (i.e., edit filings, sign and submit as plan administrator, sign as enrolled actuary, authorize the premium payment, view account history, and act as filing coordinator).
- Confirm each person’s role for the upcoming filing (for example, who will create the premium filing in private-sector software, import it into My PAA’s editing screens, and submit the completed e-filing to PBGC).
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Filing Option 3: Upload Premium Filing(s) Created with Private-Sector Software
Use My PAA to upload premium filings created with private-sector software that has been updated to meet PBGC’s requirements (for plan years 2005 and later). Filers may “upload” one or more premium filings created with private-sector software if the computer file that contains the filings meets PBGC’s XML file standards. The uploaded filings are immediately transferred to PBGC’s premium system for processing and posting to the appropriate plan accounts. Note that only the person who uploads the file needs an account and only one plan must be in the uploader’s account (not necessarily a plan for which a filing will be uploaded). If you are unsure whether your software is updated to support this e-filing option, please verify the information on our Web site or contact your software vendor/developer.
Features include:
- Only one person (the one who will do the uploading) needs to have a My PAA account.
- Users can submit one or more complete filings directly to PBGC via My PAA without needing to review, edit, or certify the filing in My PAA.
- Filing certifications are filed with the plan's records (rather than mailed to PBGC).
- Confirmation receipt shows the date and time that PBGC received the file containing one or more premium filings. The submitted data on each filing is not reflected within My PAA.
- Plan’s account history may be reviewed online (if the plan is in your account and if you have the “account history permission” set by the filing coordinator).
Tips for Uploading Premium Filing(s) Created with Private-Sector Software
- Verify that your private-sector software is compatible with PBGC’s XML file requirements (verify information on PBGC’s Web site or check with your software vendor).
- Determine who will create the premium filing with private-sector software and confirm that the filing is complete and accurate because changes cannot be made once the filing is uploaded to PBGC.
- Determine who will upload the file (containing one or more filings) into My PAA and verify that the uploader has an account with at least one plan in his/her account Note that only the uploader must have an account (e.g., a user ID and password) and that filings may be uploaded for any plan (even if the plan is not reflected in the person's account).
- Determine how filing certifications will be made (the plan administrator (PA) must always certify while the enrolled actuary (EA) must certify for certain types of filings). If the PA or EA is the uploader, the certification may be made on the My PAA upload screen. If the PA or EA is not the uploader, the certification will typically be made on a paper copy of the filing information (printed from the software) and kept with the plan's records (they should not be mailed to PBGC). Certified copies of filing information are subject to audit and must be retained with plan records for six years.
Review a demonstration of an uploaded filing
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