Personnel Records

Personnel Records maintains the Official Personnel Folder (OPF) and Benefits Folders on all LANL employees (current and former). For other record types with retention schedules please refer to the IRM-RMMSO website.

Who can view files

Current and former LANS/UC employees
Authorized representative of current or former LANS/UC employee (Employees may give written authorization to a representative to review their employee file.)
Line management, hiring officials, Lab attorneys, and other agents of the Laboratory
Security investigators
Contract employee records are kept by the contract company, not LANL

Viewing a file

Employees and authorized representatives must call and schedule appointments (505-667-4451) to review OPFs.
Line management, hiring officials, Lab attorneys, and other agents of the Laboratory must contact their HR Representative to schedule an appointment.
Investigators must schedule appointments and FAX (505 667-6446) a list of LANL employees whose records they wish to review to the Personnel Records Office prior to appointments. Please include Name and Social Security Number of individuals.

You must bring to your appointment:

your credentials
your photo identification
written authorization releases signed by the employee

Requests for Copies

If a current or former employee needs copies of the entire folder, he/she must submit a request to the Information Practices Office in IRM-RMMSO. Contact Judy Rose Archuleta by phone at 505-667-4515 or email.

Employment Verification (from external agencies)

Certain information is deemed public information and may be released without written authorization from the LANL employee. Personnel Records performs verbal and written employment verifications.
Call 505-667-4451 or mail request to: Personnel Records, P.O. Box 1663/Mail Stop P235, Los Alamos, NM 87545 or FAX to 505-667-6446.
Contractor employee information must be obtained from the contract company.
Employment Letters (requested by current or former employees)
LANS Employees may request from Personnel Records letters that verify employment by Los Alamos National Laboratory.

Unemployment Insurance Claims

Employees filing for Unemployment Benefits need to contact the New Mexico Department of Labor (NMDOL). All correspondence from NMDOL must be sent to:

Human Resources, Personnel Records Office
Attention: Records Supervisor
PO Box 1663, MS P235
Los Alamos National Laboratory
Los Alamos, NM 87545