[Code of Federal Regulations]
[Title 45, Volume 2]
[Revised as of January 1, 2008]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR235.63]

[Page 113-114]
 
                        TITLE 45--PUBLIC WELFARE
 
     CHAPTER II--OFFICE OF FAMILY ASSISTANCE (ASSISTANCE PROGRAMS), 
ADMINISTRATION FOR CHILDREN AND FAMILIES, DEPARTMENT OF HEALTH AND HUMAN 
                                SERVICES
 
PART 235_ADMINISTRATION OF FINANCIAL ASSISTANCE PROGRAMS--Table of Contents
 
Sec.  235.63  Conditions for FFP.

    (a) Who may be trained. FFP is available only for training provided 
personnel employed in all classes of positions, volunteers, and persons 
preparing for employment by the State or local agency administering the 
program.
    (b) When FFP is available. FFP is available for personnel employed 
and persons preparing for employment by the State or local agency 
provided the following conditions are met, and with the following 
limitations:
    (1) Employees in full-time, long-term training make a commitment to 
work in the agency for a period of time equal to the period for which 
financial assistance is granted. A State agency may exempt an employee 
from fulfilling this commitment only if failure to continue in 
employment is due to death, disability, employment in a financial 
assistance program in a public assistance agency in another State, or 
other emergent circumstances determined by the single State agency head 
to be valid for exemption;
    (2) An employee retains his or her rights and benefits in the agency 
while on full-time, long-term training leave;
    (3) Persons preparing for employment are selected by the State 
agency and accepted by the school;
    (4) Persons preparing for employment are pursuing educational 
programs approved by the State agency;
    (5) Persons preparing for employment are committed to work for State 
or local agency for a period of time at least equal to the period for 
which financial assistance is granted if employment is offered within 2 
months after training is completed;
    (6) The State or local agency offers the individual preparing for 
employment a job upon completion of training unless precluded by merit 
system requirements, legislative budget cuts, position freezes, or other 
circumstances beyond the agency's control; and if unable to offer 
employment, releases the individual from his or her commitment;
    (7) The State agency keeps a record of the employment of persons 
trained. If the persons are not employed by the State or local agency, 
the record specifies the reason for non-employment;
    (8) The State agency evaluates the training programs; and
    (9) Any recoupment of funds by the State from trainees failing to 
fulfill their commitment under this section shall be treated as a refund 
and deducted from total training costs for the purpose of determining 
net costs for FFP.
    (c) Grants to educational institutions. FFP is available in payments 
for services rendered under grants to educational institutions provided 
all of the following conditions are met:
    (1) Grants are made for the purpose of developing, expanding, or 
improving training for personnel employed by the State or local agency 
or preparing for employment by the State or local agency administering 
the program. Grants are made for an educational program (curriculum 
development, classroom instruction, field instruction, or any 
combination of these) that is directly related to the agency's program. 
Grants are made for not more than 3 years, but may be renewed, subject 
to the conditions of this section;
    (2) Grants are made to educational institutions and programs that 
are accredited by the appropriate institutional accrediting body 
recognized by the U.S. Commissioner of Education. When a specialized 
program within the institution for which there is a specialized 
accrediting body is used, that program must be accredited by or have 
pre-accreditation status from that body. (Part 149 of this title 
explains the

[[Page 114]]

requirements and procedures for obtaining recognition as an accrediting 
agency or association. Lists of currently recognized accrediting bodies 
are published in the Federal Register periodically. See also Nationally 
Recognized Accrediting Agencies and Associations published by the Office 
of Education);
    (3) The State agency has written policies establishing conditions 
and procedures for such grants;
    (4) Each grant describes objectives in terms of how the educational 
program is related to the financial assistance programs and how it is 
designed to meet the State or local agency's manpower needs; and
    (5) An evaluation of the educational program funded by each grant is 
made no later than the close of the second year of the grant. The 
evaluation shall be conducted by representatives from the educational 
institution and the State agency to determine whether conditions and 
objectives described in the grant are being met. If the educational 
program does not meet these conditions and objectives, payment shall be 
terminated no later than the close of the second year of the grant.

[45 FR 29834, May 6, 1980]