Colorado State Archives
 Colorado Municipal Records Retention Schedule

	Table of Contents Individual Files Palisade and Rockvale are  our  most recent additions
Answers to the Most Frequently Asked "Records Management" Questions

June 01, 2009

An Important  Message from the State Archivist:

This retention schedule has been approved for use by the following cities and towns

   Alamosa Antonito Aspen Aurora Avon Bayfield Bennett Black Hawk Blanca Blue River Bow Mar Breckenridge Brighton Brush Burlington Calhan Cañon City Carbondale Castle Rock Cedaredge Centennial Central City Cherry Hills Village Cheyenne Wells Collbran Colorado Springs Commerce City Crested Butte Crestone Cripple Creek Dacono De Beque Deer Trail Del Norte Delta Dillon Dinosaur Durango Eaton Edgewater Elizabeth Empire Englewood Erie Estes Park Evans Fairplay Federal Heights Firestone Fleming Fort Lupton Fort Morgan Fowler Foxfield Fraser Frederick Frisco Fruita Garden City Georgetown Gilcrest Glenwood Springs Golden Granby Grand Junction Greeley Green Mountain Falls Gunnison Gypsum Hartman Haxtun Hayden Holly Hooper Hot Sulphur Springs Hudson Idaho Springs Ignacio Jamestown Johnstown Keenesburg Kersey Kiowa Kremmling Lafayette La Junta Lamar Larkspur La Veta Limon Littleton Lochbuie Log Lane Village Lone Tree Louisville Loveland Lyons Mancos Manitou Springs Manzanola Mead Milliken Minturn Moffat Montrose Monument Morrison Mountain View Mountain Village Mt. Crested Butte Nederland New Castle Oak Creek Olathe Orchard City Otis Ovid Pagosa Springs Palisade Parker Platteville Pierce Pritchett Ramah Rangely Red Cliff Rifle Rockvale Rocky Ford Romeo Saguache Salida Seibert Sheridan Silt Silver Plume Silverthorne Silverton Simla Steamboat Springs Sterling Stratton Superior Swink Telluride Timnath Trinidad Vail Walsh Wellington Westcliffe Westminster Wheat Ridge Wiggins Wiley Windsor Winter Park Wray

How does a municipality obtain approval to use this record retention schedule?  The Approval Request Form must be completed and returned to our office.  Once approved, the city or town's name will be added to this site.  It is recommended that the town or city board/council adopt by resolution use of this schedule. A sample adopting resolution is now available.

This retention schedule will not provide legal authority or authorization for destruction of municipal records by any municipality until it is approved for use for that municipality by the Colorado State Archives.  Additionally, no record shall be destroyed if it is pertinent to any current or pending litigation. 

The approval will remain in effect indefinitely or until rescinded by the municipality or State Archivist.  Municipalities using this record retention schedule will not be required to report yearly record destruction statistics to our office at this time.

A printed version of the updated Colorado  Municipal Records Retention Schedule may be purchased from Colorado Code Publishing Company. The Order Form is available at: www.colocode.com/forms/colorado_retention_form.pdf. In order to maintain the Schedule, an annual supplementation service is available.

This website will be updated yearly to include changes or revisions.. 

Terry Ketelsen, State Archivist
Colorado State Archives
1313 Sherman St., Room 1B20
Denver, CO  80203