[Federal Register: July 6, 2005 (Volume 70, Number 128)]
[Notices]
[Page 38894-38895]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06jy05-67]
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DEPARTMENT OF DEFENSE
National Security Agency/Central Security Service
Privacy Act of 1974; System of Records
AGENCY: National Security Agency/Central Security Service.
ACTION: Notice to add a system of records; GNSA21 NSA/CSS Morale,
Welfare, and Recreation (MWR) and Non-appropriated Fund Instrumentality
(NAFI) Files.
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SUMMARY: The National Security Agency/Central Security Service proposes
to add a system of records notice to its existing inventory of record
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action would be effective without further notice
on August 5, 2005 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the National Security Agency/Central
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755-6248.
FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.
SUPPLEMENTARY INFORMATION: The National Security Agency's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 27, 2005, to the
House Committee on Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: June 29, 2005.
Jeanette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
GNSA21
System Name:
NSA/CSS Morale, Welfare, and Recreation (MWR) and Non-appropriated
Fund Instrumentality (NAFI) Files.
System Location:
National Security Agency/Central Security Service, Office of
Policy, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-
6248.
Categories of individuals covered by the system:
Civilian DoD employees, non-appropriated fund instrumentality
employees, employees of other Federal agencies or military departments,
contractor employees, and dependents of these individuals, and
personnel authorized to use DoD-sponsored MWR services and participate
in NAFI sponsored activities.
Categories of records in the system:
Records include information on members, participants, patrons, and
other authorized users to include name, address, phone number, social
security number, organization, and other pertinent information;
correspondence; membership applications; special activity applications;
accounts receivable records; loan information; dishonored check
listings; and investigatory reports involving abuse of facilities.
Authority for maintenance of the system:
National Security Agency Act of 1959 as amended, 50 U.S.C. 402 note
(Pub. L. 86-36); 5 U.S.C. 301, Departmental Regulations; E.O. 9397,
(SSN); DoD Directive 1015.2, Military Morale, Welfare, and Recreation
(MWR); DoD Directive 1015.8, DoD Civilian Employee Morale, Welfare, and
Recreation (MWR) Activities and Supporting Non-appropriated Fund
Instrumentalities (NAFIs); DoD Directive 1015.14, Establishment,
Management, and Control of Non-appropriated Fund Instrumentalities and
Financial management of Supporting Resources; DoD Regulation 1015.8-R,
DoD Civilian Employee Morale, Welfare, and Recreation (MWR) Activities
and Supporting Non-appropriated Fund Instrumentalities (NAFIs)
Regulation; and NSA/CSS Policy Number 4-2.
Purpose:
To develop MWR programs and NAFI to promote and provide a centrally
managed, well-rounded MWR program to help ensure the mental and
physical well being of its civilian and military personnel and to
provide programs and resources through financial support from both
appropriated and non-appropriated funds. Information will be used to
maintain records necessary for the administration of MWR programs and
NAFI.
[[Page 38895]]
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the NSA/
CSS's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in paper files and on electronic media.
Retrievability:
By name, organization (or affiliation), Social Security Number,
home address and phone number, subject matter, and form category.
Safeguards:
The NSA/CSS Fort Meade facility is secured by a series of guarded
pedestrian gates and checkpoints. Access to the facility is limited to
security cleared personnel and escorted visitors only. Within the
facility itself, access to paper and computer printouts is controlled
by limited-access facilities and lockable containers. Access to
electronic mediums is controlled by computer password protection.
Access to information is limited to those individuals specifically
authorized and granted access by NSA/CSS regulations. For records on
the computer system, access is controlled by passwords and limited to
authorized personnel only.
Retention and disposal:
Records are maintained for 6 years and 3 months, and then
destroyed. Destruction is by pulping, burning, shredding, or erasure of
magnetic media.
System manager and address:
Director of Policy, National Security Agency/Central Security
Service, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-
6248.
Notification procedure:
Individuals seeking to determine if records about themselves are
contained in this record system should address written inquiries to the
Director of Policy, National Security Agency/Central Security Service,
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
Written inquires should include requester's full name, address, and
Social Security Number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Director of
Policy, National Security Agency/Central Security Service, 9800 Savage
Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
Written inquires should include requester's full name, address, and
Social Security Number.
Contesting record procedures:
The NSA/CSS rules for contesting contents and appealing initial
determinations are published at 32 CFR part 322 or may be obtained by
written request addressed to the Director of Policy, National Security
Agency/Central Security Service, Ft. George G. Meade, MD 20755-6000.
Record source categories:
Individual patrons/users of a service, and activity records.
Exemptions claimed for the system:
None.
[FR Doc. 05-13203 Filed 7-5-05; 8:45 am]
BILLING CODE 5001-06-P