Where Industry and Security Intersect
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SNAP-R was created to allow exporters to submit Export License applications, Re-Export License applications, Agriculture Exception Notices, and Commodity Classification requests via the Internet. You must have a Company Identification Number (CIN) and Personal Identification Number (PIN) to access SNAP-R. The procedures and requirements for obtaining and using a PIN are set forth in section 748.7 of the Export Administration Regulations (EAR).
You may obtain a PIN by sending an “Electronic Submission Letter” (an approved example is provided in Appendix A) on your company letterhead, with a corporate officer’s signature, to the Bureau of Industry and Security. Each individual who will be submitting requests must have his or her own PIN and must have signed the PIN Holder’s Certification section on the Electronic Submission Letter. The corporate officer who signs the company certification must also sign the PIN holder certification portion of the letter in order to receive a PIN him/herself. Since this letter must be provided to BIS in hard copy on company letterhead, we recommend that you “cut and paste” the text of the sample letter on to a copy of your company letterhead. Fill in the blanks (e.g., applicant company name), insert the PIN holder information and add original signatures.
BIS will communicate PINs to authorized users by telephone. The PIN will be five characters in length. Individuals may select their own PINs and should indicate his or her preference when contacted by the Bureau of Industry and Security.
Each applicant company granted authorization to use SNAP-R will be assigned a Company Identification Number (CIN), also known as an Applicant ID number. An Applicant Company shall reveal the assigned CIN only to the PIN holders, their supervisors, employees, or agents of the applicant company with a commercial justification for knowing the company identification number.
PIN holders must not:
Disclose the PIN to anyone except BIS (including supervisors or coworkers);
Record the PIN either in writing or electronically;
Authorize another person to use such PIN (including supervisors or coworkers);
Use the PIN following termination of his/her authorization for PIN use by the Bureau of Industry and Security or by the applicant company.
To prevent misuse of the PIN:
The company and the PIN holder must report the loss, theft, or compromise of a PIN immediately by calling the SNAP-R help desk at (202) 482-2227. You must also confirm the report in writing within two business days; and
You must immediately notify BIS whenever a PIN holder leaves employment with your company or otherwise ceases to be authorized by your company to submit applications via the Internet on its behalf.
The Internet submission shall constitute an export control document. Such submissions shall provide the same information as a written submission. Support documentation required by Part 748 of the Export Administration Regulations (EAR), including brochures and specifications, can be attached directly to the Work Item in SNAP-R (PDF format required), or may be submitted using facsimile numbers (202) 219-9179 or (202) 219-9182 or by courier. Electronic submission of support documentation through SNAP-R is preferred.
You will receive an Application Control Number (ACN) electronically. You must use this control number on all specifications and brochures submitted to support the request.
You should maintain a log, either manually or electronically, specifying the date and time of each Internet submission, the ECCNs of the items or the description of the items on each Internet submission, and the name of the employee or agent making the submission. This log must not be altered. Written corrections must be made in a manner that does not erase or otherwise obscure original entries. If the log is maintained electronically, corrections may only be made as notations.
You should promptly notify BIS of any change in your company name or address. If your company wishes to have an individual added as a PIN holder, your company should so advise BIS and proceed in accordance with the instructions that BIS will provide. Applicant Companies should make periodic reviews to ensure that only individuals whose current responsibilities make it necessary and appropriate that they act for the Applicant Company in this capacity hold PINs.
The Bureau of Industry and Security (BIS) permits third parties to submit license applications and classification requests on behalf of exporters and re-exporters via SNAP-R. In order for third parties to be authorized to make electronic submissions to SNAP-R for the company they represent, they must submit a Third Party Certification Letter (an approved example is provided in Appendix B of the SNAP-R on-line help system). Since this letter must be provided to BIS in hard copy on company letterhead, we recommend that you “cut and paste” the text of the sample letter on to a copy of your company letterhead. Fill in the blanks (e.g., applicant company), insert the PIN holder information and add original signatures.
If you have questions about applying for a CIN and PIN you may contact the SNAP-R help desk at (202) 482-2227 or by email at SNAP-R@bis.doc.gov.
See
Company Certification letter for SNAP-R
electronic submissions. Since this letter must be provided to BIS in a
hard copy and on company letterhead, we recommend that you "cut
and paste" the text of the sample letter on to a copy of your company
letterhead. Then just fill in the blanks (i.e. applicant company, etc.),
insert the pin holder information and add original signatures.
The Bureau of Industry and Security (BIS) permits third parties to submit license applications and classification requests on behalf of exporters and re-exporters via SNAP-R. In order for third parties to be authorized to make electronic submissions to SNAP-R for the company they represent, they must submit a Third Party Certification Letter (an approved example is provided in Appendix B of the SNAP-R on-line help system). Since this letter must be provided to BIS in hard copy on company letterhead, we recommend that you “cut and paste” the text of the sample letter on to a copy of your company letterhead. Fill in the blanks (e.g., applicant company), insert the PIN holder information and add original signatures.
See
Third Party Certification letter
for SNAP-R electronic submissions. Since this letter must be provided
to BIS in a hard copy and on company letterhead, we recommend that
you "cut and paste" the text of the sample letter on to a copy
of your company letterhead. Then just fill in the blanks (i.e. applicant
company, etc.), insert the pin holder information and add original signatures.
The Third Party Submitter will need to receive the Applicant ID number from the exporter or reexporter on whose behalf it is submitting applications. If the exporter or reexporter does not already have an Applicant ID number, they will need to submit a request to BIS for one using the Company PIN Cerification Letter. Any company that has submitted an application to BIS will have a Applicant ID number already assigned by BIS. To verify the Applicant ID number, the exporter or reexporter may contact the Export Counseling Division at 202-482-4811.
| Please Note: PIN requests that are faxed or emailed WILL NOT be accepted or processed. The email addresses above are for asking questions, NOT the submission of PIN request Certification letters. |
By Postal Service:
Office of Exporter Services
P.O. Box 273
Washington, D.C. 20004
BIS Regional Office
3300 Irvine Avenue,
Suite 345
Newport Beach, CA 92660
BIS Regional Office
111 N. Market St., 6th Floor
Room 605
San Jose, CA 95113
Note: expect a two week delay in receipt of PIN
By Courier:
(recommended method of submission)
Office of Exporter Services
Room 2705
14th & Pennsylvania
Avenue., NW
Washington, D.C. 20230