ALCOAST 208/09
COMDTNOTE 1080
SUBJ: POLICY CHANGE TO MILITARY PERSONNEL DATA RECORD SYSTEM
A. MILITARY PERSONNEL DATA RECORDS (PDR) SYSTEM, COMDTINST
M1080.10 (SERIES)
B. FLAG VOICE 319
C. COMDT COGARD WASHINGTON DC 101213Z APR 09/ALCOAST 206/09
1. THIS ALCOAST ANNOUNCES INTERIM POLICY CHANGES TO REF A. THE
REQUIREMENT FOR COLLECTING THESE SOURCE DOCUMENTS DESCRIBED BELOW
IS GREATLY REDUCED WHEN THE DIRECT ACCESS SELF VALIDATION IN REF B
AND C IS COMPLETED. EFFECTIVE 15APR09, THE FOLLOWING SUPPORTING
DOCUMENTS WILL BE COLLECTED AND MAINTAINED IN THE PERSONNEL SERVICE
CENTER (FORMERLY, THE COAST GUARD PERSONNEL COMMAND) IMAGED
PERSONNEL DATA RECORD (IPDR):
 A. BIRTH CERTIFICATE
 B. MARRIAGE LICENSE/DIVORCE DECREE
 C. DEPENDENT BIRTH CERTIFICATES/ADOPTION PAPERS/COURT ORDERS
 D. SERVICE MEMBERS PROMOTION/ADVANCEMENT AUTHORIZATION
 E. CURRENT PCS EXECUTED ORDERS
2. SPECIAL ATTENTION IS DIRECTED TOWARD UNITS THAT ROUTINELY ASSESS
NEW MEMBERS INTO THE ACTIVE AND RESERVE COMPONENTS. FOR ALL NEW
MILITARY PERSONS ENTERING THE SERVICE, THESE DOCUMENTS MUST BE
COLLECTED AND POPULATED INTO THE OFFICIAL PDR. THIS IS NOT AN
OPTIONAL EVOLUTION FOR MEMBERS COMING INTO THE USCG AFTER 15APR09
AND UNITS MUST BE PREPARED TO HAVE PDRS RANDOMLY INSPECTED FOR
COMPLETENESS. FOR CURRENT ACTIVE AND RESERVE MEMBERS, THE SELF
VALIDATION PROCESS DIRECTED IN REF C WILL PRECLUDE THE NEED TO
POPULATE THE PDR WITH ALL OF THESE DOCUMENTS.
3. THE IPDR REMAINS THE OFFICIAL RECORD FOR THE MILITARY WORKFORCE.
COMDT (CG-6) IS WORKING WITH COMDT (CG-1) AND COMDT (CG-8) TO
INCREASE ACCESS TO THE IPDR AT THE SERVICING PERSONNEL OFFICES
(SPO). UNTIL IPDR ACCESS IS AVAILABLE TO THE FIELD UNITS, COPIES OF
THE DOCUMENTS MENTIONED ABOVE WILL BE KEPT IN THE WORKING PDRS
LOCATED AT THE SPO LEVEL AS WELL AS SENT TO PSC FOR ENTRY INTO THE
IPDR AS DETAILED IN REF A.
4. THE GOAL OF THIS CHANGE IS TO ENSURE PERSONNEL DOCUMENTS ARE
AVAILABLE THAT ENSURE COAST GUARD MEMBERS RECEIVE PROPER PAY AND
BENEFITS WHILE SERVING ON ACTIVE OR RESERVE DUTY, THROUGH
RETIREMENT, AS WELL AS VALIDATE THAT THE DATA IS AUDIT READY.
5. POCS: COMDT (CG-10), CWO4 DAVID.A.SCHUSTER2(AT)USCG.MIL,
202-475-3671 AND COMDT (CG-85), CDR LEE.B.MYNATT(AT)USCG.MIL,
202-372-3431.
6. RELEASED BY RADM JODY A. BRECKENRIDGE, ASSISTANT COMMANDANT FOR
HUMAN RESOURCES, AND RDML K. A. TAYLOR, ASSISTANT COMMANDANT FOR
RESOURCES/CHIEF FINANCIAL OFFICER.
7. INTERNET RELEASE IS AUTHORIZED.