SUBJ: CRITICAL INCIDENT MESSING PROCEDURES FOR COAST GUARD DINING FACILITIES (CGDF) A. COMDT COGARD WASHINGTON DC 221545Z DEC 08 ALCOAST 610/08 B. FOOD SERVICE SANITATION MANUAL, COMDTINST M6240.4 (SERIES) C. COAST GUARD PANDEMIC INFLUENZA FORCE HEALTH PROTECTION POLICY, COMDTINST M6220.12 (SERIES) 1. CGDFS ARE SUBJECT TO OPERATING DURING NATIONAL EMERGENCIES OR CATASTROPHES (E.G., EARTHQUAKES, FLOODING, HURRICANE, CIVIL UNREST, OR COMMUNICABLE DISEASES). SURGE OPERATIONS MAY BE REQUIRED SINCE THERE MAY BE A REDUCTION IN MANPOWER LEVELS, PHYSICAL DAMAGE TO THE CGDF, LOSS OF POWER AND/OR THE INABILITY TO ACQUIRE FOOD DELIVERIES. 2. THE PRIMARY MISSION OF THE CGDF IS TO ENSURE THE NUTRITIONAL ADEQUACY OF THE UNIT. THE REDUCTION OR LOSS OF THE RESOURCES NECESSARY TO OPERATE THE CGDF WILL REQUIRE THE COMMAND AND FOOD SERVICE OFFICER (FSO) TO IMPLEMENT AN INCREMENTED 2-PHASE OPERATING CAPABILITY (2-POC) PROCEDURE. A. FSOS SHALL ESTABLISH AN ACCOUNT WITH THE DEFENSE SUPPLY CENTER PHILADELPHIA (DSCP) IAW REF A. B. COMMANDING OFFICERS (CO)/OFFICERS-IN-CHARGE (OINC) ARE STRONGLY ENCOURAGED TO INCLUDE THIS 2-POC IN THEIR UNITS STANDARD OPERATING PROCEDURES. C. 2-POC IS DEFINED AS: (1)NORMAL OPERATING CAPABILITY (NORCAP). MANPOWER, FACILITY, INVENTORY, REPLENISHMENT METHODS, ETC, ARE OPERATING NORMALLY. STANDARD SERVICE DELIVERY IS PROVIDED, ADEQUATE CONDITIONS EXIST TO ENSURE THE NUTRITIONAL ADEQUACY OF THE CREW/CUSTOMER BASE, AND FOOD SERVICE (FS) MANPOWER LEVELS ARE ADEQUATE. (2) LIMITED OPERATING CAPABILITY (LIMCAP). OCCURS WHEN THE METHOD OF ENSURING NUTRITIONAL ADEQUACY OF THE CREW CANNOT BE ACCOMPLISHED DUE TO A NATIONAL EMERGENCY OR CATASTROPHE RESULTING IN A SIGNIFICANT REDUCTION OF FS MANPOWER LEVELS BY APPROXIMATELY 50 PERCENT OR MORE, DAMAGE TO THE CGDF MAKING IT PHYSICALLY UNSAFE TO WORK IN (E.G., LOSS OF POWER, STRUCTURAL DAMAGE, FLOODING, ETC.), OR DISRUPTION OF FOOD DELIVERIES. DURING SUCH CONDITIONS THE METHOD OF ENSURING NUTRITIONAL ADEQUACY OF THE CREW IS LIMITED TO THE USE OF ON-HAND, PERISHABLE, AND/OR SEMI-PERISHABLE FOOD ITEMS OR ALTERNATE METHODS OF FEEDING. ALTERNATE FEEDING IS DEFINED AS THE USE OF MEALS READY-TO-EAT (MRES), UNIFORM GROUP RATIONS (UGR) OR UNIFORM GROUP RATIONS HEAT AND SERVE (UGRHS). THESE MEALS SHALL BE PURCHASED THROUGH DSCP OR TRANSFERRED FROM ANOTHER UNIT OR ACTIVITY. UNITS SHALL NOT PURCHASE/USE COMMERCIAL MRES, UGRS OR UGRHS PRODUCTS FOR CRITICAL FEEDING. IN THE EVENT OF NON AVAILABILITY THROUGH DSCP, UNITS ARE AUTHORIZED TO USE ALL AUTHORIZED RESOURCES TO ENSURE THE NUTRITIONAL ADEQUACY OF THE WORKFORCE. 3. INDIVIDUAL REQUIREMENTS DURING LIMCAP. A. CO/OINC. (1) THE CO/OINC HAS THE AUTHORITY TO DECLARE A CGDF AS OPERATING AT THE LIMCAP LEVEL. IN THE ABSENCE OF THE CO/OINC, A COMPETENT AUTHORITY (DESIGNATED BY THE CO/OINC) IS AUTHORIZED TO DECLARE A CGDF AS OPERATING AT THE LIMCAP LEVEL. (2) WHEN A CO OR OINC HAS DECLARED THAT THE CGDF IS LIMCAP, COMDT (CG-1111) AND THE APPLICABLE FOOD SERVICE ASSISTANCE AND TRAINING TEAM (FSAT) SHALL BE NOTIFIED IMMEDIATELY WHEN ABLE VIA THE COAST GUARD MESSAGE SYSTEM. THE MESSAGE SHALL INCLUDE THE UNIT OPFAC AND DEPARTMENT OF DEFENSE ACTIVITY ADDRESS CODE (DODAAC), A BASIC EXPLANATION OF THE SITUATION, AN ESTIMATED DURATION OF THE SITUATION AND WHAT ACTION IS BEING TAKEN TO ENSURE THE NUTRITIONAL ADEQUACY OF THE CREW/CUSTOMER BASE. (3) IN THE ABSENCE OF THE CGDF STAFF, THE CO/OINC SHALL AUTHORIZE/DESIGNATE INDIVIDUALS (E.G., COMMAND DUTY OFFICER, OFFICER OF THE DAY, ETC) THE AUTHORITY TO ACCESS THE FS SPACES TO ISSUE AND ACCOUNT FOR MEALS. B. FSO. (1) IF CONDITIONS PERMIT,THE FSO SHALL IMMEDIATELY CONTACT (VIA TELEPHONE/EMAIL) THEIR RESPECTIVE FSAT FOR GUIDANCE. (2) ALL MEALS ISSUED FROM THE CGDF SHALL BE ACCOUNTED FOR ON A MEAL SIGN IN SHEET, CG-4901. REFER QUESTIONS TO COMDT (CG-1111). (3) THE FSO SHALL PREPARE INDIVIDUAL CREDIT ACCOUNTS (ICAS) FOR EACH MEMBER SUBSISTING AT THE CGDF AND SUSPEND THE COLLECTING OF CASH FOR EACH MEAL PROVIDED. (4) ALL CASH COLLECTED TO DATE SHALL BE TRANSMITTED TO THE SALE OF MEALS LOCKBOX AS SOON AS PRACTICAL. (5) THE FSO SHALL SAFEGUARD ALL PAPERWORK FOR THE REPORTING PERIOD FROM THE LAST AUDITED DINING FACILITY OPERATING STATEMENT (CGDFOS), CG-2576. PERSONNEL NOT ASSIGNED TO, BUT SUBSISTING AT THE UNIT (CONTRACTORS, TAD, FEDERAL/STATE EMPLOYEES, ETC) SHALL PROVIDE THE FSO WITH THEIR NAMES AND NAME OF THEIR EMPLOYER FOR REIMBURSEMENT PURPOSES. (6) THE FSO SHALL ENGAGE THE UNIT MEDICAL REPRESENTATIVE TO ENSURE ADHERENCE TO ALL SANITATION PRACTICES SET FORTH IN REF B. (7) THE FSO SHALL REFER ANY FOOD SERVICE SPECIFIC QUESTIONS THEY ARE UNABLE TO ADDRESS TO THEIR FSAT AND/OR COMDT (CG-1111) AND ANY MEDICAL SPECIFIC QUESTIONS TO THEIR MEDICAL REPRESENTATIVE AND/OR COMDT (CG-1121). 4. OPERATIONAL REQUIREMENTS. A. THE CO/OINC SHALL BE NOTIFIED IMMEDIATELY OF ANY SITUATION THAT WILL AFFECT THE CGDFS ABILITY TO PREPARE/PROVIDE MEALS IAW REF B. B. THE CGDF SHALL CEASE/SUSPEND ALL PAPERWORK MANAGEMENT IMMEDIATELY WITH THE EXCEPTION OF ITEMS NOTED IN PARAGRAPH 3.B, AND RESUME WHEN PRACTICAL. C. PREPARATION AND USE OF ALL REMAINING PERISHABLE FOOD ITEMS SHALL BE PERFORMED BY QUALIFIED FS PERSONNEL ONLY. D. SF-82 FUNDS SHALL NOT BE USED FOR THE PROCUREMENT OF ANY FOOD ITEMS DURING LIMCAP, INCLUDING BEVERAGES, WITH THE EXCEPTION OF MRES, UGRS OR UGRHS. E. THE HOURS OF OPERATION FOR THE CGDF SHALL BE ADJUSTED TO ACCOMMODATE THE NEEDS OF THE UNIT AND MINIMIZE THE AMOUNT OF MAN- HOURS REQUIRED OF THE DINING FACILITY STAFF. 5. FORCE HEALTH PROTECTION MEASURES. A. LOCAL PLAN. IN THE EVENT OF A QUARANTINABLE COMMUNICABLE DISEASE OUTBREAK (E.G., PANDEMIC INFLUENZA), THE UNIT SHALL DEVELOP A LOCAL PLAN THAT ADDRESSES APPROPRIATE FORCE HEALTH PROTECTION MEASURES AND SAFE FOOD DISTRIBUTION METHODS (E.G., A UNIT MAY CHOOSE TO HAVE MEALS DELIVERED TO STAGING AREAS OR SCHEDULE MEAL PICK-UP TIMES AT THE CGDF TASKED WITH FOOD HANDLING). B. MEDICAL SCREENING. FOOD HANDLERS SHALL RECEIVE DAILY MEDICAL SCREENING BY A DESIGNATED MEDICAL REPRESENTATIVE PRIOR TO ENTERING THE CGDF TO HANDLE OR PREPARE FOOD. C. PERSONAL PROTECTIVE EQUIPMENT (PPE). PPE FOR FS PERSONNEL SHALL CONSIST OF, BUT NOT BE LIMITED TO, HAIR RESTRAINTS, N-95 RESPIRATORS (FIT TESTED) AND NYLON/PLASTIC DISPOSABLE GLOVES, PER REF C. D. SOCIAL DISTANCING (KEEPING AT LEAST THREE (3) FEET OF SEPARATION FROM ANOTHER PERSON) SHOULD BE PRACTICED IN ORDER TO MINIMIZE THE OPPORTUNITY TO SPREAD A COMMUNICABLE DISEASE. MESSING AREAS SHALL NOT BE USED BY PERSONNEL IF ADHERENCE TO SOCIAL DISTANCING REQUIREMENTS CANNOT BE MET. 6. CRITICAL INCIDENT MESSING GUIDANCE FOR AFLOAT CGDFS. A. FSOS ATTACHED TO AFLOAT UNITS SHALL ESTABLISH AND MAINTAIN A UNIT DSCP ACCOUNT IAW REF A. B. FSOS ATTACHED TO AFLOAT UNITS SHALL COMPLY WITH ALL PLANS AND DIRECTIVES ISSUED BY THEIR RESPECTIVE AREA COMMANDERS, WITH REGARD TO THE PLANNING FOR, PREVENTION OF, AND RESPONSE TO A CRITICAL INCIDENT. C. FSOS ATTACHED TO AFLOAT UNITS UNDER THE DIRECTION OF A DISTRICT COMMAND SHALL COMPLY WITH ALL PLANS AND DIRECTIVES ISSUED BY THEIR RESPECTIVE DISTRICT AUTHORITY, WITH REGARD TO THE PLANNING FOR, PREVENTION OF, AND RESPONSE TO A CRITICAL INCIDENT. 7. THESE CHANGES SHALL BE INCORPORATED INTO THE NEXT CHANGE OF THE FOOD SERVICE MANUAL. 8. FSOS SHOULD CONTACT THEIR RESPECTIVE FSAT FOR QUESTIONS REGARDING THIS POLICY. 9. COMDT (CG-1111) POC IS CWO JERRY BUKOWSKI, (202) 475-5149, EMAIL: JERRY.L.BUKOWSKI(AT)USCG.MIL. 10. RELEASED BY RADM MARK J. TEDESCO, DIRECTOR OF HEALTH, SAFETY AND WORK-LIFE. 11. INTERNET RELEASE IS AUTHORIZED.