SUBJ: PERIODIC HEALTH ASSESSMENT (PHA): PROCESS CLARIFICATION FOR
SELECT RESERVE (SELRES) MEMBERS
A. COMDT COGARD WASHINGTON DC 251336Z FEB 09/ALCOAST 118/09
B. COAST GUARD PERIODIC HEALTH ASSESSMENT (PHA), COMDTINST
M6150.3(SERIES)
1. THIS ALCOAST CLARIFIES THE PHA PROCESS AND EXPECTATIONS FOR
SELRES MEMBERS IN A WEEKEND DRILLING STATUS OR ON ACTIVE DUTY
ORDERS FOR 30 DAYS OR LESS.
2. MEMBERS ARE ADVISED TO READ REF A AND B FOR DETAILED
INSTRUCTIONS, WHICH REMAIN IN EFFECT. REF A WAS INTERNET RELEASED
AND CAN BE FOUND IN CGMS.  REF B IS LOCATED AT
WWW.USCG.MIL/DIRECTIVES/CI.ASP.
3. ALL UNITS SUPPORTING SELRES MEMBERS WILL SUPPLY THE FOLLOWING
INFORMATION TO THE SELRES MEMBER PRIOR TO THE MEMBER CALLING THE
RESERVE HEALTH READINESS PROGRAM (RHRP) PHA CALL CENTER NUMBER
(1-888-MYPHA99/1-888-697-4299):
 A. HOME UNIT OPFAC NUMBER (ALSO KNOWN AS UNIT IDENTIFICATION CODE
(UIC)).
 B. HEALTH RECORD CUSTODIAN (HRC) CONTACT INFORMATION: OPFAC
NUMBER, NAME, WORK ADDRESS, AND WORK PHONE NUMBER.
4. WHEN A SELRES MEMBER CALLS TO SCHEDULE AN RHRP PHA APPOINTMENT:
 A. THE EXPECTATION IS THAT A CONTRACT HEALTH CARE PROVIDER WILL BE
FOUND WITHIN 50 MILES OF THE MEMBERS HOME OR UNIT ADDRESS. IF A
HEALTH CARE PROVIDER IS AVAILABLE WITHIN 50 MILES, THE SERVICE
MEMBER WILL BE SCHEDULED FOR A PHA APPOINTMENT AT THAT TIME.
 B. IF THERE IS NO CONTRACT HEALTH CARE PROVIDER WITHIN 50 MILES OF
EITHER LOCATION, THE MEMBER WILL BE PLACED IN A QUEUE AND WILL BE
CONTACTED BY THE CALL CENTER WHEN AN APPOINTMENT IS FOUND WITHIN 50
MILES. OF NOTE, THE 50 MILE DISTANCE IS DETERMINED BY USING
MAPPOINT.
5. MEMBERS MUST BRING THE FOLLOWING ITEMS TO THE APPOINTMENT:
 A. COMPLETED AND PRINTED FLEET HEALTH RISK ASSESSMENT(HRA),
AVAILABLE AT HTTP://164.167.141.36/PLS/NEWHRA/HRA. WEB ADDRESS MUST
BE ENTERED IN LOWERCASE. REMEMBER TO ENTER AN "R" BEFORE THE UNIT
OPFAC (ALSO KNOWN AS UIC) AS LOGIN IDENTIFICATION IF YOU ARE A
SELRES MEMBER.
 B. PHA KIT (UNIQUE FOR EACH MEMBER AND MAILED TO MEMBER AFTER
APPOINTMENT PHONE CALL).
 C. TWO PAIR OF EYEGLASSES (IF APPLICABLE).
 D. ANY NEW MEDICAL DOCUMENTATION (CIVILIAN OR MILITARY) THAT
RELATES TO HIS OR HER MEDICAL READINESS (E.G. IMMUNIZATIONS GIVEN
BY MEMBERS CIVILIAN HEALTH CARE PROVIDER THAT ARE NOT REFLECTED IN
CGBI, ETC).
6. EACH PHA KIT WILL HAVE AN INVENTORY LIST (THE DOCUMENT IS
LABELED "SHIP KIT PICK LIST"). MEMBERS MUST REVIEW THE CHECKLIST
AND VERIFY THAT THE CONTENTS IN THE KIT MATCH THE CHECKLIST. IF
THERE IS A MISSING ITEM, THE MEMBER MUST CONTACT THE RHRP PHA CALL
CENTER (1-888-697-4299) TO INFORM THEM OF THE MISSING ITEMS.
7. MEMBER IS NOT TO BRING HEALTH RECORD TO THE APPOINTMENT.
8. IF THE RHRP HEALTH CARE PROVIDER DETERMINES THAT FOLLOW-UP CARE
IS NEEDED, THE MEMBER WILL BE INFORMED IN WRITING OF THE SPECIFIC
ITEMS NEEDING FOLLOW-UP. THE MEMBER MUST MAKE AN APPOINTMENT WITH
HIS OR HER CIVILIAN HEALTH CARE PROVIDER. (THE RHRP HEALTH CARE
PROVIDER WILL NOT PROVIDE FOLLOW-UP CARE.) MEMBER IS THEN EXPECTED
TO COMPLETE THE FOLLOW-UP AND SUBMIT REQUIRED DOCUMENTATION TO
HIS/HER HRC WITHIN 30-60 DAYS OF THE PHA. IN ADDITION, RHRP WILL
FORWARD ALL PHA MEDICAL NOTES AND PAPERWORK TO THE HRC. IF A
DISQUALIFYING CONDITION IS NOTED THE MEMBERS CONDITION WILL BE
FURTHER REVIEWED TO CONSIDER THE NEED OF CONVENING A MEDICAL
EVALUATION BOARD (MEB).
9. SELRES MEMBERS ARE TO MAINTAIN FITNESS AND READINESS 24/7. AS
SUCH, MEMBERS ARE REMINDED THAT ONLY THE SCREENING TESTS REQUIRED
FOR THE PHA ARE PROVIDED BY THE CG. ANY FOLLOW-UP TESTING TO PROVE
FITNESS IS THE RESPONSIBILITY OF THE MEMBER, AND MUST BE PROVIDED
IN A TIMELY FASHION AS NOTED ABOVE.
10. POCS FOR THIS MESSAGE ARE CDR ERICA SCHWARTZ AT (202)475-5172,
ERICA.G.SCHWARTZ(AT)USCG.MIL OR LT TIMOTHY KULZER AT (757)628-4362,
TIMOTHY.J.KULZER(AT)USCG.MIL OR LT AARON FULCHER AT (510)637-1214,
AARON.E.FULCHER(AT)USCG.MIL. FOR RESERVE SPECIFIC ISSUES, CONTACT
LT RICHARD LAVIGNE AT (202)475-5449, RICHARD.J.LAVIGNE2(AT)
USCG.MIL.
11. RADM MARK J. TEDESCO, DIRECTOR, HEALTH, SAFETY, AND
WORK-LIFE SENDS.
12. INTERNET RELEASE IS AUTHORIZED.