SUBJ: MANDATORY IMPLEMENTATION OF THE DINING FACILITY AUTOMATION
MANAGEMENT (DFAM) SYSTEM
A. COAST GUARD FOOD SERVICE MANUAL, COMDTINST M4061.5 (SERIES)
B. DINING FACILITY AUTOMATION MANAGEMENT SYSTEM, COMDTINST
4061.6 (SERIES)
C. DFAM USER GUIDE
1. THE FOOD SERVICE PROGRAM HISTORICALLY HAS HAD NO UNIFIED METHOD
OF FINANCIAL RECORD KEEPING. THIS HAS RESULTED IN RECORD KEEPING
ERRORS, FISCAL DEFICIENCIES AND WASTED MAN HOURS. PER THE
FEDERAL FINANCIAL MANAGEMENT IMPROVEMENT ACT OF 1996 (FFMIA), ALL
GOVERNMENT FINANCIAL SYSTEMS ARE MANDATED TO PROVIDE
TRANSPARENCY, REAL TIME VIEWING AND INDIVIDUAL LINE ITEM
ACCOUNTABILITY. THE NEWLY DEVELOPED DFAM SYSTEM PROVIDES THE COAST
GUARD WITH A STANDARDIZED AND AUTOMATED MANAGEMENT SYSTEM TO
EFFICIENTLY AND ACCURATELY MANAGE DINING FACILITY ADMINISTRATION
IAW FFMIA. THIS SYSTEM STREAMLINES THE FOOD STORES ORDERING PROCESS
WITH ELECTRONIC ORDERING AND INVENTORY CONTROL AND ALSO ALLOWS
NUTRITIONAL ANALYSIS OF MEALS AND OTHER TOOLS THAT SUPPORT THE
HEALTH AND WELL BEING OF COAST GUARD PERSONNEL.
2. BEGINNING IN APRIL 2009, THE DFAM SYSTEM WILL BEGIN A STAGED
IMPLEMENTATION IN DINING FACILITIES COAST GUARD WIDE. UPON
IMPLEMENTATION OF THE DFAM SYSTEM AT A UNIT, NO OTHER METHOD OF
DINING FACILITY RECORD KEEPING IS AUTHORIZED. SHORE UNITS
WILL BE THE INITIAL SITES FOR IMPLEMENTATION. AFLOAT UNITS WILL BE
IMPLEMENTED AFTER DEVELOPMENT AND TESTING IS COMPLETED. FULL
SYSTEM IMPLEMENTATION IS SCHEDULED FOR 2011. IMPLEMENTATION
INCLUDES TRAINING AND UNIT SYSTEM SETUP IN A ROAD SHOW FORMAT FOR
ALL TRANSITIONING UNITS AS THE IMPLEMENTATION PROGRESSES. FUNDING
FOR TRAVEL AND TRAINING WILL BE PROVIDED BY COMDT (CG-1111).
3. UNITS AND THEIR RESPECTIVE CHAIN OF COMMAND WILL BE NOTIFIED BY
COMDT (CG-1111), VIA THE COAST GUARD MESSAGE SYSTEM, WHEN THE DFAM
SYSTEM IS TO BE IMPLEMENTED AT THAT UNIT. THE UNIT SHALL BE
NOTIFIED IN THE SAME MESSAGE OF THE DATES,LOCATIONS, AND
AVAILABILITY OF TRAINING QUOTAS FOR THAT UNIT. IN ALL BUT EXTREME
CIRCUMSTANCES, THESE DATES ARE THE ONLY ONES AVAILABLE TO THE UNIT.
PLEASE ADDRESS CONCERNS AND OR SCHEDULE CONFLICTS WITH COMDT
(CG-1111) POCS INDICATED IN PARAGRAPH 7 BELOW.
4. THE ALLOTTED NUMBER OF QUOTAS FOR TRAINING ARE EQUAL TO THE
ALLOTTED NUMBER OF AUTHORIZED USERS OF THE DFAM SYSTEM AT THE UNIT.
THE UNIT FOOD SERVICE OFFICER (FSO) SHALL BE ONE OF THE ALLOTTED
SEATS, AND IS REQUIRED TO ATTEND TRAINING. ALL OTHER SEATS MAY BE
FILLED BY ANY FOOD SERVICE PERSONNEL THE UNIT FEELS WILL BE A USER
WITHIN THE SYSTEM (E.G., JACK OF THE DUST, SENIOR SUBSISTENCE
SPECIALIST, ETC).
5. THE PORTIONS OF CHAPTER 8, REF A, ADDRESSING MANUAL RECORD
KEEPING ARE SUPERSEDED BY REF B UPON DFAM IMPLEMENTATION AT A
DINING FACILITY. UPON FULL FLEET DEPLOYMENT OF THE DFAM SYSTEM, REF
A WILL BE CHANGED TO REFLECT THE PROVISIONS OF REF B. REF C
CONTAINS THE FULL INSTRUCTIONS ON THE USE OF THE SYSTEM. IT IS
HIGHLY ENCOURAGED THAT ALL FOOD SERVICE PERSONNEL REVIEW REF C
PRIOR TO DFAM SYSTEM IMPLEMENTATION. REF C CAN BE FOUND ON CG
CENTRAL, UNDER "RESOURCES", SUB TAB "APPLICATIONS".
6. FOOD SERVICE OFFICERS SHOULD CONTACT THEIR RESPECTIVE FOOD
SERVICE ASSISTANCE AND TRAINING (FSAT) TEAM FOR QUESTIONS REGARDING
THIS POLICY.
7. COMDT (CG-1111) POC IS CWO JERRY BUKOWSKI, (202) 475-5149,
JERRY.L.BUKOWSKI(AT)USCG.MIL OR FS1 IAN WEISS, (202)475-5152,
IAN.S.WEISS(AT)USCG.MIL.
8. RELEASED BY RADM MARK J. TEDESCO, DIRECTOR OF HEALTH, SAFETY
AND WORK-LIFE.
9. INTERNET RELEASE IS AUTHORIZED.