SUBJ: WARNING ORDER - MAY 2009 DIRECT ACCESS HR DATA SELF
VALIDATION
A. FLAG VOICE 319
1. ACCURATE HUMAN RESOURCES PERSONNEL DATA IS CRITICAL TO ENSURE
ALL SERVICE MEMBERS RECEIVE CORRECT PAY AND BENEFITS NOW AND INTO
RETIREMENT. A FUNDAMENTAL REVIEW OF CURRENT MILITARY HUMAN RESOURCE
PAYROLL PROCESSES IS BEING CONDUCTED. TO ACCOMPLISH THIS, A DIRECT
ACCESS ELECTRONIC DATA SELF VALIDATION WILL BE CONDUCTED IN THE
MONTH OF MAY 2009 FOR ALL ACTIVE AND RESERVE MILITARY PERSONNEL.
REF A STRESSES THE DIRECT COMMAND INVOLVEMENT NEEDED TO CONDUCT A
SUCCESSFUL VALIDATION.
2. THIS IS A TALL ORDER AND WE REALIZE THAT THIS EVOLUTION DOES NOT
COME WITHOUT COSTS. THE GOAL OF THE EVOLUTION IS TO ENSURE THIS
VALIDATION IS COMPLETED BY 100 PERCENT OF ALL USCG ACTIVE AND
RESERVE MEMBERS DURING THE MONTH OF MAY 09. BEYOND PAY THIS
VALIDATION WILL ALSO HELP OTHER HR PROCESSES, SUCH AS HELP TO
CONFIRM THE NEW 9/11 GI BILL ELIGIBILITY. ANOTHER CRITICAL REASON
FOR THIS VALIDATION IS TO ENSURE THAT OUR HR DATA IS AUDIT READY.
WE REALIZE THAT THE MONTH OF MAY IS ALREADY A BUSY TIME AT SPOS AND
IN THE FIELD AND THIS EFFORT CREATES AN ADDITIONAL WORKLOAD AT
UNITS - WE WOULD NOT BE ASKING YOU TO DO THIS IF IT WAS NOT
EXTREMELY IMPORTANT TO OUR SERVICE. COMPLETE PROCESS DETAILS AND
SPECIFIC SELF VALIDATION INSTRUCTIONS WILL BE RELEASED IN FOLLOW-UP
MESSAGE TRAFFIC.
3. THIS DIRECT ACCESS SELF VALIDATION WILL CONSIST OF 12 DATA
ELEMENTS AND WILL TAKE EACH COAST GUARD MEMBER APPROXIMATELY 5 TO 7
MINUTES TO COMPLETE. IF ALL THE DATA IS DETERMINED TO BE CORRECT,
THERE WILL BE NO REQUIREMENT TO PROVIDE ANY ADDITIONAL
DOCUMENTATION. THE PROCESS TO CORRECT ANY DATA ERRORS WILL BE SENT
VIA FUTURE ALCOAST.
4. IT IS CRITICAL THAT EVERY ACTIVE AND RESERVE SERVICE MEMBER
ENSURE THEIR DIRECT ACCESS PASSWORD IS CURRENT PRIOR TO 01MAY09 SO
THEY WILL BE ABLE TO LOG ON AND VALIDATE THEIR DATA DURING MAY
2009. ADDITIONAL DETAILED GUIDANCE WILL BE SENT VIA SEPARATE
ALCOAST SITREPS AND COMMUNICATION TO SPOS.
5. POCS: COMDT (CG-10), CWO4 DAVID.A.SCHUSTER2(AT)USCG.MIL,
202-475-3671 AND COMDT (CG-85), CDR LEE.B.MYNATT(AT)USCG.MIL,
202-372-3431.
6. RADM JODY A. BRECKENRIDGE, ASSISTANT COMMANDANT FOR HUMAN
RESOURCES, AND RDML K. A. TAYLOR, ASSISTANT COMMANDANT FOR
RESOURCES/CHIEF FINANCIAL OFFICER SENDS.
7. INTERNET RELEASE IS AUTHORIZED.