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Data Reporting Requirements

This appendix provides the IUID data requirements for the various populations affected by IUID policy. The referenced populations have been defined as:

New Procurement - Tangible items that are being procured by the Government from a vendor.
Government Furnished Property (GFP) - Government owned property that is in the possession of a contractor. Does not include Contractor Acquired Property (CAP).
Legacy - Government owned property that is in the possession of the Government.

Note: The following table is provided to denote the types of data needed. For the exact list of data elements and the associated requirements rules, please see the IUID Elements Structure document (available for download on the Data Submission Information page at: http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html#q3).

Data Requirements for End Items
Data Element	New Procurement	GFP	Legacy	Comments
UID Type	Required	Required	Required
UID	Required	Required	Required
Based on the UID Type, one or more of the following elements may be required:
Issuing Agency Code	Contingent	Contingent	Contingent	Requirement determined by UID Type.
Enterprise Identification Number	Contingent	Contingent	Contingent	Requirement determined by UID Type.
Original Part Number, Batch or Lot Number	Contingent	Contingent	Contingent	Requirement determined by UID Type. Desired if available.
Serial Number	Contingent	Contingent	Contingent	Requirement determined by UID Type. Desired if available.
Acquisition Data:
Contract CAGE or DUNS Number	Required	Optional	Optional
Contract Number	Required	Optional	Optional
CLIN/SLIN/ELIN	Required	Optional	Optional
Item Description	Required	Required	Required
Currency Code	Required	Required	Optional
Unit of Measure	Required	Required	Optional
Acquisition Cost	Required	Required	Optional
Acceptance Location Code	Required	Optional	Optional
Shipment/Acceptance Date	Required	Optional	Optional
Ship To Code	Required	Optional	Optional (see comments)	For Legacy, provide current location.
Current Part Number	Contingent	Contingent	Contingent	Provided if different than Original Part Number.
Current Part Number Effective Date	Contingent	Contingent	Contingent	Provided if different than Original Part Number.
Manufacture Code and Identifier	Contingent	Contingent	Contingent	Provided if the manufacturer differs from the Enterprise Identifier.
Mark Data:
Bagged or Tagged Code	Required	Required	Required
Contents	Required	Required	Required
Effective Date	Required	Required	Required
Added or Removed Flag	Required	Required	Required
Marker Code and Identifier	Required	Required	Required
Medium	Required	Required	Required
Value	Contingent	Contingent	Contingent	Provide only if Mark data is for a native mark, not for a UII.
Custody Data:
Prime Contractor CAGE, DUNS, or DoDAAC	Not Used	Required	Not Used
Contract Number	Not Used	Required	Not Used
Received/Sent Date	Not Used	Required	Not Used
Status Code	Not Used	Required	Not Used
Other Data:
Embedded Item Information	Optional	Required	Required	See ‘Data Requirements for Embedded Items’ for details.

Data Requirements for Embedded Items
Data Element	New Procurement	GFP	Legacy	Comments
UID Type	Required	Required	Required
UID	Required	Required	Required
Item Description	Required	Required	Required
Parent UID	Required	Required	Required
Based on the UID Type, one or more of the following elements may be required:
Issuing Agency Code	Contingent	Contingent	Contingent	Requirement determined by UID Type.
Enterprise Identification Number	Contingent	Contingent	Contingent	Requirement determined by UID Type.
Original Part Number, Batch or Lot Number	Contingent	Contingent	Contingent	Requirement determined by UID Type. Desired if available.
Serial Number	Contingent	Contingent	Contingent	Requirement determined by UID Type. Desired if available.
Manufacture Code and Identifier	Contingent	Contingent	Contingent	Provided if the manufacturer differs from the Enterprise Identifier.
Mark Data:
Bagged or Tagged Code	Required	Required	Required
Contents	Required	Required	Required
Effective Date	Required	Required	Required
Added or Removed Flag	Required	Required	Required
Marker Code and Identifier	Required	Required	Required
Medium	Required	Required	Required
Value	Contingent	Contingent	Contingent	Provide only if Mark data is for a native mark, not for a UII.

This page last updated: April 15, 2009

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