ࡱ> ^`]'` U,bjbj P/$%4###h$$\$,.3D$L%"&%&%&%&>?&S& 2222222$r4h62+&&++2&%&%22---+&%&%2-+2--U00&%$ p,&#k,vm0i22<.3u0,r7,|r70r70_&'- ))_&_&_&22]-v_&_&_&.3++++d ttd  tt Meeting Minutes IAB Webinar Interoperability Thursday, February 14, 2008 In attendance: Pat McCreary Associate Deputy Director, Bureau of Justice Assistance, Office of Justice Programs Otto Doll Commissioner, Bureau of Information and Telecommunications, State of Dakota Max Ivey (for Chris Cummiskey Chief Information Officer, State of Arizona) Constance McGeorge (for Aneesh Chopra Secretary for Information Technology, State of Virginia) Tony Hylton Chief Information Officer, Bureau of Technology, Cook County, IL Dick Jenson (for Dave Molchany Deputy County Executive, Fairfax County Government) Lynn Hadden Senior Application/Information Architect for Fairfax County, Virginia Bill Kalin (for Denis Gusty Program Manager, Interoperability and Compatibility, DHS) Darlene Meskell Director, GSA Intergovernmental Solutions and Chair, IAB Martha Dorris Deputy Associate Administrator, GSA Office of Citizen Services Marshall Brown GSA Intergovernmental Solutions Webinars This meeting of the Intergovernmental Advisory Board was the first one expanded from a teleconference to a webinar. Although some members participated simply by telephone, we also allowed the presenters to use a web-based facility to advance their slides. We will continue to use this webinar capability in future IAB Board conferences and hope it is helpful to participants. IAB Updates IAB board member, former Michigan CIO Teri Takai, left the IAB when she took on new responsibilities as the first CIO for the State of California. She has asked Doug Robinson, executive director of NASCIO to suggest another State CIO to replace her on the board. Meanwhile, we have been joined by another new member, Tony Hylton, CIO of Cook County, Illinois, and welcome him to the IAB. Interoperability - Topic for Discussion Today and Next Time In the previous IAB meeting, we asked members to tell us what topics we should discuss in the future, in order to be most helpful to them. We received responses from five members, tallied them, and derived a list of topics for the remainder of this year. The subject mentioned most was Interoperability, so we invited two experts to talk to the group about their efforts. Bill Kalin, a contractor who works with the Department of Homeland Securitys (DHS) Office of Interoperability and Compatibility, graciously stepped in at the last minute for Denis Gusty, program manager for that office, who was called away for a personal emergency. Lynn Hadden, Senior Application/Information Architect for Fairfax County, Virginia, talked to the group about her work on coordinated information sharing within the 21-jurisdiction National Capital Region Interoperability Program Data Exchange Hub Project. Tony Hylton, was prepared to discuss how Project Shield has improved intergovernmental interoperability for first responders in the Chicago area, but we ran out of time. The group agreed to continue the interoperability discussion on the next webinar in May. Speakers: Bill Kalin, DHS, Office of Interoperability and Compatibility The Department of Homeland Security works with emergency responders that include police, emergency, fire, DOT, school systems and other groups that need to share vital info across jurisdictions & day to day incidents. Some of the major interoperability challenges are people, process and politics. In many jurisdictions, emergency responders attempt to operate on incompatible infrastructures. There is also a lack of standards and operating procedures. The Office of Interoperability and Compatibility (OIC) is part of Science and Technology within DHS, command, control & interoperability. It conducts basic futures and research, working with federal, state and locals, and first responders, to develop interoperable solutions. OICs purpose is to strengthen compatibility across local, state, tribal governments. The office focuses on developing and sharing best practices, getting information to practitioners, sharing knowledge through tools, methodologies, and trying to work things from local level up (practitioner-driven). Its practitioner-driven approach has paved the way for tools such as the interoperability continuum; developed out of the Safecom program ( HYPERLINK "http://www.safecomprogram.gov" www.safecomprogram.gov), which supports a national strategy for improving interoperability through governance, training, tech and usage. Other tools, models, educational materials and best practices, developed from the practitioner approach, are available for immediate use by emergency responders. DHS has provided funding, and makes the tools available online, many in PDF format to download and share. OIC also pushes the acceleration of standards such as the P25 Standard. At the request of Congress, OIC is working with NIST to set up a program to validate the standardized systems and ensure that equipment produced from different manufacturers can interoperate. Once standards are in place, manufacturers will be able to self-certify their products. For more info: Denis Gusty (202) 254-5647 (denis.gusty@dhs.gov) Bill Kalin (202) 254- 6774 (bill.kalin@associates.dhs.gov) Lynn Hadden, Senior Application/Information Architect, Fairfax County, VA The National Capital Region (NCR) Data Exchange Hub is an interoperability project funded under DHS. The project has been running for three years now (since 2004), and has implemented a lot of data layers. NCR has a strong governance model in place, having people in 21 jurisdictions who meet monthly. The two major projects are NCR net (fiber network to connect jurisdictions) and the data exchange hub (analogy program that tracks, trains, and goes out to retrieve data and make it available to first responders whenever and wherever). The project was started by talking to first responders about how they communicated. The goal was to speed up response time by having a technical broker to search databases. Based on research conducted, the main issue has been governance. For this reason, once data was exchanged a strong governance model had to be added to oversee technology that included policy, standards and training. The Data Exchange Hub has created standards, now has an architect, has implemented three exchanges and has adopted three policies (important resource website ( HYPERLINK "http://www.ncrnet.us" www.ncrnet.us). NIEM, EDXL, have NIST policies have been implemented, and the project is complying with IT infrastructure library (best practices to support intergovernmental solutions). NCR has also implemented data exchange language and created a user manual containing data elements and a link at the top. Developers can also go to the toolkit website and find out how to create standards. A roadmap was created in 2005, with long term reference architecture borrowed from The Institute for Justice. NCR is now in the process of building service oriented architecture. Three exchanges are currently running. A testing exchange for implementation of data standards. A web exchange, the HISN portal. The trial began about four months ago, with emergency managers typing information in by hand. A new portal may be released in April. A live mapping exchange. Last year, NCR was able to pull fire incidents and show them on a map live. NCR recommends drilling down processes and procedures to aid in acceptance. They strongly suggest having a high level governance model for architecture, and a layered governance structure. By drilling governance down to processes and procedures, NCR has been successful in getting support for implementing governance so that going from policy development to approvals happens quickly. NCR also gives CIOs a high level picture of risk by drilling down. Risk assessment procedures have been developed for each region. The next steps for NCR DEH include spending FY07 funding and defining requirements for exchange. Work is also being done on the GIS map, so if an incident happens in the region, it can be placed on a map to assist in making decisions. Many questions can be answered at the website  HYPERLINK "http://www.ncrnet.us" www.ncrnet.us or contact Lynn Hadden at  HYPERLINK "mailto:Lynn.Hadden@fairfaxcounty.gov" Lynn.Hadden@fairfaxcounty.gov. Tony Hylton, CIO, Cook County, IL Because of time limitations, Tony Hylton suggested that he not present today, rather agreeing to speak at an upcoming IAB meeting. He can share four years of real-life implementation of Project Shield, a county-wide network that allows the county to expand its existing broadband data network infrastructure to incorporate an interoperable mobile video and data system using wireless technology. It enables first responders from the county and its 129 municipalities to share video, text, image, and video surveillance information within and across jurisdictional boundaries. Darlene Meskell, IAB chair, closed the meeting by discussing top selections made by the group for upcoming teleconference/webinars. They are interoperability; security and privacy; e-discovery and management of e-records; virtualization/consolidation/storage of data; green IT; and service oriented architecture.     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