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NMFS Scientific Publications Office

NOAA Professional Paper NMFS
Guidelines for Authors


Manuscript Preparation

Title page should include authors' full names and mailing addresses and the senior author's telephone and FAX number.

Abstract should not exceed one double-spaced typed page. It should state the main scope of the research but emphasize its conclusions and relevant findings. Because abstracts are circulated by abstracting agencies, it is important that they represent the research clearly and concisely.

Text must be typed double-spaced throughout. A brief introduction should portray the broad significance of the paper; the remainder of the paper should be divided into the following sections: Materials and methods, Results, Discussion (or Conclusions), and Acknowledgments. Headings within each section must be short, reflect a logical sequence, and follow the rules of multiple subdivision (i.e. there can be no subdivision without at least two items). The entire text should be intelligible to interdisciplinary readers; therefore, all acronyms, abbreviations, and technical terms should be spelled out the first time they are mentioned. The scientific names of species must be written out the first time they are mentioned; subsequent mention of scientific names may be abbreviated. Follow the U.S. Government Printing Office Style Manual (1984 ed.) and the CBE Style Manual (5th ed.) for editorial style, and the most current issue of the American Fisheries Society's Common and Scientific Names of Fishes from the United States and Canada for fish nomenclature. Dates should be written as follows: 11 November 1991. Measurements should be expressed in metric units, e.g., metric tons as (t); if other units of measurement are used, please make this fact explicit to the reader. The numeral one (1) should be typed as a one, not as a lower-case el (l). Write out the numbers zero through nine unless they form part of measurement units (e.g., nine fish but 9 mm).

Text footnotes footnotes should be inserted in 9-point font at the bottom of the page that displays the first citation of the footnote. Footnotes should be formatted in the same manner as citations. Footnote all personal communications, unpublished data, and unpublished manuscripts with full address of the communicator or author, or, as in the case of unpublished data, where the data are on file. Authors are advised to avoid references to nonstandard (gray) literature (such as internal, project, processed, or administrative reports, ICES Council Minutes, IWC Minutes or Working Papers, any “research” or “working” documents, laboratory or contract reports, Management Council reports, and manuscripts in review) wherever possible. If these references are used, present them as footnotes and list whether they are available from NTIS (National Technical Information Service) or from some other public depository. Cite all software and special equipment or chemical solutions used in the study, not in a footnote but within parentheses in the text (e.g., SAS, vers. 6.03, SAS Inst., Inc., Cary, NC).

Literature cited comprises published works and those accepted for publication in peer-reviewed literature (in press). Follow the name and year system for citation format. In the text, cite Smith and Jones (1977) or (Smith and Jones, 1977). If there is a sequence of citations, list chronologically: Smith, 1932; Green, 1947; Smith and Jones, 1985. Abbreviations of serials should conform to abbreviations given in Serial Sources for the BIOSIS Previews Database. Authors are responsible for the accuracy and completeness of all citations. Literature citation format: Author (last name, followed by first-name initials). Year. Title of report or manuscript. Abbreviated title of the series to which it belongs. Always include number of pages. If there is a sequence of citations by the same first author, list the works alphabetically according to the last name of following authors (e.g., Smith G. P., L. C. Brown, 1982; Smith, G. P., and T. P. Stuart, 1982). If the authorship is identical, list works chronologically.

Tables & Figures

• Zeros should precede all decimal points for values less than one.
• Sample size, n, should be italicized.
• Capitalize the first letter of the first word in all labels within figures.
• Do not use overly large font sizes in maps and for units of measurements along axes in figures.
• Do not use bold fonts or bold lines in figures.
• Do not place outline rules around graphs.
• Do not use horizontal lines in graphs to indicate measurement units on axes.
• Use a comma in numbers of five digits or more (e.g. 13,000 but 3000).
• Maps should have a North arrow (or compass sign) and degrees latitude-longitude (e.g., 170°E)

Tables are often overused in scientific papers; it is seldom necessary or even desirable to present all the data associated with a study. Tables should not be excessive in size and must be cited in numerical order in the text. Headings should be short but ample enough to allow the table to be intelligible on its own. All unusual symbols must be explained in the table legend. Other incidental comments may be footnoted with italic footnote markers. Use asterisks to indicate probability in statistical data. Do not type table legends on a separate page; place them on the same page as the table data. Do not submit tables in photo mode.

Figures include line illustrations, photographs (or slides), and computer-generated graphs and must be cited in numerical order in the text. Graphics will aid in the comprehension of the text, but they should be limited to presenting patterns rather than raw data. Figures must be labeled with author’s name and number of figure. Avoid placing labels vertically (except on y-axis). Figure legends should explain all symbols and abbreviations and should be double-spaced on a separate page at the end of the manuscript. Please note that we do not print graphs in color.

Copyright law does not cover government publications; they fall within the public domain. If an author reproduces any part of a government publication in his work, reference to source is considered correct form.

Submission

The Scientific Editorial Office encourages authors to submit their manuscripts as a single PDF (preferred) or Word (zipped) document by e-mail to Fishery.Bulletin@noaa.gov. Please use the subject heading, "Professional Paper manuscript submission". Do not send encrypted files. For further details on electronic submission, please contact the Scientific Editorial Office directly (see address below). Or you may send your manuscript on compact disc in one of the above formats along with four printed copies (one original plus three copies)--clipped, not stapled--to the Scientific Editor, at the address shown below. Send photocopies of figures with initial submission of manuscript; do not send original figures. Original figures and electronic copies of figures will be requested later when the manuscript has been accepted for publication. Note: all manuscripts that include any authors who are Department of Commerce employees must also include a completed manuscript transmittal form NOAA 25-700 with the submission.
Richard D. Brodeur, Ph.D.
Scientific Editor, Fishery Bulletin
Northwest Fisheries Science Center
2030 S. Marine Science Dr.
Newport, Oregon 97365-5296

Once the manuscript has been accepted for publication, you will be asked to submit a software copy of your manuscript. The software copy should be submitted in Word or Word Rich Text Format. Figures should be sent as PDF files, Windows metafiles, TIF files, or as EPS files. Send a copy of figures in original software if conversion yields a degraded version.

Questions? If you have questions on these guidelines, please contact the Managing Editor, Shelley Arenas, at:
Shelley.Arenas@noaa.gov

Questions regarding manuscripts in review should be addressed to Adam Moles, Scientific Editor, at Adam.Moles@noaa.gov


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