Office of Acquisition Management and Policy

Acquisition Policy

HHS Acquisition Policies

• Acquisition Policy Memoranda
  • APM 2009 – 05 Acquisition Strategy Guidance 07-29-2009
  • APM 2009-05 – Att-A Acquisition Strategy Template 07-29-2009
  • APM 2009-05 – Att-B Interim HHSAR Guidance 07-29-2009
• Class Deviations
  • HHS Class Deviation – FAR 52-222-8(b)(1)
• Instructions on Independent Risk Analysis Services (PDF - 57KB)
• Acquisition Policy Memorandum 2009-02 (PDF - 1.64MB)
  • Attachment A: Contract and Order File Folders, Checklists, and Instructions (PDF - 36KB)
  • Attachment B: Interim HHSAR guidance related to contract file organization (PDF - 29KB)
• Negotiated Acquisition Checklist
  • Presolicitation to Award (PDF - 36KB)
  • Administration to Closeout (PDF - 27KB)
  • Reports and Deliverables (PDF - 12KB)
  • Unsuccessful Proposals (PDF - 12KB)
• Architect-Engineer Acquisition Checklist
  • Presolicitation to Award (PDF - 31KB)
  • Administration to Closeout (PDF - 27KB)
  • Reports and Deliverables (PDF - 12KB)
  • Unsuccessful Responses (PDF - 12KB)
• Sealed Bid Acquisition Checklist
  • Presolicitation to Award (PDF - 30KB)
  • Administration to Closeout (PDF - 27KB)
  • Unsuccessful Bids (PDF - 12KB)
• Task Order Checklist
  • Presolicitation to Award (PDF - 28KB)
  • Administration to Closeout (PDF - 27KB)
  • Reports and Deliverables (PDF - 12KB)
  • Unsuccessful Proposals (PDF - 12KB)
• GSA FSS Checklist
  • Presolicitation to Award (PDF - 29KB)
  • Administration to Closeout (PDF - 25KB)
  • Unsuccessful Quotes (PDF - 13KB)
• Acquisition Policy Memorandum 2009-01 Interim Guidance on Market Research Notices
• HHS standard instructions for completing FedBizOpps Sources Sought Notices and Requests for Information
• Interim HHSAR Changes Regarding Sources Sought and RFI Notices
• HHS standard instructions for completing the “Description” field for FedBizOpps Sources Sought notices and Requests for Information
• HHS Acquisition Contacts (DOC - 68KB)
• Personnel Security and Suitability Handbook
• HHS SPE Memorandum – Preventing and Detecting Fraud in HHS Contracting 12-01-2008 (DOC - 40KB)
• ASAM Memorandum – Definition of HHS Acquisition Workforce 12-02-2008 (DOC - 46KB)
• DCIS Policy Transmittal E-Mail 11-26-08 (DOC - 48KB)
• Acquisition Policy Memorandum No. 2008-05 – Contract Reporting – Effective 11-26-2008 (DOC - 56KB)
• Minimum Standards for OPDIV Quality Review of DCIS Data for FY2009 11-26-2008 (DOC - 72KB)
• DCIS Data Review Enclosures 1 & 2 – 11-26-2008 (XLS - 79KB)
• Interim HHSAR Contract Reporting Guidance 11-26-2008 (DOC - 53KB)
• HHS Instruction 837-1, Reemployment of Annuitants into Acquisition-Related Positions (DOC - 128KB)
• Acquisition Policy Memorandum No. 2008-04, International Contract Award Notification, Effective 11-26-2008 (DOC - 69KB)
• Competition Advocate Report Template and Instructions Fiscal Year 2008 and Beyond (DOC - 132KB)
• Interim HHSAR changes related to the HHS JOFOC and LSJ templates (DOC - 71KB)
• HHS Template and Instructions for a Justification for Other than Full and Open Competition (DOC - 121KB)
• HHS Template and Instructions for a General Services Administration Federal Supply Schedule Limited Source Justification (DOC - 110KB)
• Acquisition Policy Memorandum No. 2008 – 03 (DOC - 51KB)
• HHS Acquisition Plan (AP) Updated through Federal Acquisition Circular 2005-26 (DOC - 350KB)
• HHS Interim Acquisition Guidance Concerning Earned Value Management (DOC - 149KB)
• Federal Acquisition Certification for Contracting Officers’ Technical Representatives (FAC-COTR) (DOC - 64KB)
• Interim HHSAR Guidance (DOC - 59KB)
• HSPD-12 Contractual Implementation Guidance (DOC - 57KB) 10/27/2007
• Office of Acquisition Management Leadership Act Clause
• Office of Acquisition Management FY 2005 Policy Inventory
• Competition Advocate Report Interim HHSAR Guidance
• OFPP Memorandum 5/31/07 (PDF - 105KB)
• Interim Guidance (DOC - 160.5 KB)
• Transmittal Memo (DOC - 41.5 KB)
• Section 508 - Acquisition of Communications Products
• Purchase Card Quick Reference (DOC - 79 KB)
• Interim Changes to HHSAR 307.104 regarding the Annual Acquisition Plan (AAP)
• Proposed Change to HHSAR 307.7101(b) regarding the AP Waiver Request
• HHS Annual Acquisition Plan Template and Instructions (PDF - 65.32 KB)
• HHS Acquisition Plan Waiver Request Template and Instructions (PDF - 93.63 KB)
• Health and Human Services Acquisition Regulation (HHSAR) (DOC - 1.19 MB)
• Regulation Proposal: HHSAR Interim Change -- Departmental Protest Control Officer (DPCO) (DOC - 66 KB)
• Joint Protest Letter (DOC - 29.5 KB)
• Purchase of Food for Government Employees (PDF – 208KB)
• Departmental Policy on Use of Appropriated Funds for Food at HHS-Sponsored Conferences (PDF – 89KB)
• Project officer handbook (DOC - 1.5 MB)
• HHSAR AP Language – Final (DOC - 114 KB)
• Food Policy Memo 06-12-2007 (DOC - 44 KB)
• Multi-Agency Contracting – Acquisition Policy Memo 07-02-2009 (PDF - 51KB)

Acquisition Program Support

• HHS Affirmative Procurement Plan (Green Purchasing)(PDF - 533KB)
• HHS Purchase Card Guide Version 5 – July 2009 (PDF - 1.12MB)

Federal Acquisition Certification (FAC) Programs

Federal Acquisition Certification (FAC) Programs

• FAC-COTR
  • FAC-COTR Handbook January 2009
    • FAC-COTR Certification Application - APPENDIX 1
    • FAC-COTR CLP Guidance - APPENDIX 2
    • FAC-COTR Fulfillment Request Form - APPENDIX 3
    • FAC-COTR Appointment Memo Template - APPENDIX 4
  • FAC-COTR HHS University Competency Training Crosswalk
  • FAC-COTR FAQ Brochure
• Acquisition Workforce Planning
  • Contact Information -  Acquisition Career Managers
  • Career Planning
    • Individual Development Plan (IDP)
  • Federal Acquisition Institute (FAI) Homepage
    • FAI’s ACMIS Training Modules

• The Defense Acquisition University (DAU) Training Homepage

Logistics

• Transportation for Employees with Disabilities, 1-12-2009 (DOC - 48KB)
• HHS Sensitive Items Policy (DOC - 53KB)
• PM-2008-6 Intra-Agency IPAC Closing Process Policy, September 22, 2008 (PDF - 146KB)
• NPMA NES Asset Management Performance Measures – 8/30/2006
• Use of Charter Planes and other Government Aircraft - HHS OGC Memo (PDF - 64KB) 04-11-2005
• HHS OMB A-11 Annual Fleet Budget Submission Data Call Instructions (DOC - 44KB) 08-06-2008
• TRANSPORTATION MANAGEMENT SCORECARD (DOC - 114KB)
  Department of Health and Human Services 01-01-2008
• OMB Transmittal Memorandum No. 82, Circular A-11, Revised, “Preparing, Submitting, and Executing the Budget” (PDF) 06-26-2008
• HHS Logistics Management Manual (PDF - 1.73MB)
• Fleet Alternative Fuel Vehicle Program Report for Fiscal Year 2007
• HHS Contractors Guide for Control of Government Property (PDF - 16.9MB)

Travel

• 2005 May HHS Travel Manual (PDF - 1.49MB)
• 2008 May HHS Travel Manual (PDF - 792.78 KB)