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Information Technology >IT Security / Privacy

Sample Privacy Documents for Agency Implementation of Homeland Security Presidential Directive (HSPD) 12
 Issued By: OMB - Effective Date: 01.01.2006, 302.724K, DOC
Abstract:

The Office of Management and Budget (OMB) issued guidance on August 5, 2005 to departments and agencies regarding their responsibilities under HSPD-12 ("Policy for a Common Identification Standard for Federal Employees and Contractors" (the Directive)). As you know, HSPD-12 required the Department of Commerce to develop, and departments and agencies to implement, a government-wide standard for secure and reliable credentialing of Federal employees and contractors. Section 6 of OMB's August 5, 2005, guidance itemizes the privacy-related elements of HSPD-12 implementation based on existing requirements that individuals be fully informed about collections of their personal information.

As was noted in OMB's guidance, attached are sample privacy documents to use as models in implementing HSPD-12 at your agencies. Included are sample Privacy Act systems of records notices, Privacy Act statements, and a privacy impact assessment developed by a working group of privacy experts. You may modify the samples to meet your agency-specific requirements, including those not anticipated by the working group, but overall your documents should comport with the models provided.