| POLICY |
| Appendix
C: Definitions (Revised
07/2002)
Access. In general the term "access" is defined as the ability to physically enter or pass through an FAA area or a facility; or having the physical ability or authority to obtain FAA sensitive information, materials and resources. In relation to classified information, the ability, authority or opportunity to obtain knowledge of such information or materials. (Added 09/2000) Approval. The agreement that an item is complete and suitable for its intended use. Acquisition planning is the process by which all acquisition-related disciplines of an acquisition program are developed, coordinated, and integrated into a comprehensive plan for executing the program and meeting the stated requirements within the cost and schedule boundaries. Acquisition planning is normally associated with the initiation of the program at the beginning of Solution Implementation, but is also important at other times of the lifecycle acquisition process. Acquisition program. A sponsored, fully funded effort initiated at the investment decision of the lifecycle acquisition management process by the Joint Resources Council. An acquisition program is created in response to an approved Mission Need Statement. The goal of an acquisition program is to field a new capability that satisfies requirements, cost, schedule, and benefits stated in an Acquisition Program Baseline. Typically an acquisition program is a separate budgeted line item and may have multiple procurements and several projects, all managed within the single program. Acquisition Program Baseline (APB). Establishes the performance, supportability and benefits requirements to be achieved by the acquisition program, as well as the cost and schedule boundaries within which the program is authorized to perform. The APB is a formal document approved by the Joint Resources Council at the investment decision, and in effect, is a contract between the user organization that requires the program product, and the provider of the product, the Integrated Product Team. Acquisition strategy. The overall concept and approach of an acquisition program for acquiring a capability to meet the requirements and perform within the boundaries set forth in the Acquisition Program Baseline. The strategy considers all aspects of a program such as acquisition approach, contracting, logistics, testing, systems engineering, risk management, program management, impact on facilities, human factors, schedules, and cost. The results are documented in the program's Acquisition Strategy Paper (ASP) during the early stage of Solution Implementation. Acquisition Strategy Paper. A required document that defines the overall approach by which an acquisition program will be executed during the Solution Implementation phase. It is a high-level, strategic overview of the technical, management, and procurement approach. It is approved by the Co-leaders of the appropriate Integrated Management Team (IMT). Acquisition workforce. All individuals who play a role in the lifecycle acquisition management process. Integrated Product Teams are a major part of the acquisition workforce. Also included are those persons associated with strategic planning, mission analysis, investment analysis, users of acquisition program capabilities and products, and various other functional discipline support organizations. Affiliate business is a business that controls or has the power to control another business, or a third party that controls or has the power to control another business (contractual relationships must be considered). Affordability assessment. The process of assessing the affordability of each candidate solution developed in the Investment Analysis phase against all existing programs in the agency's financial baseline for the same years. Standard criteria is used to determine the priority of the candidate program in relation to all others. If the amount of funding available for the years in question is insufficient, offsets from lower priority programs are identified. Affordability assessment is also performed when considering acquisition program baseline changes for existing programs that involve an increase in the cost baseline and the need to reallocate resources. Agreement with a state government, local government, and/or public authority is a written agreement between the Federal Aviation Administration (FAA) and a state or local government or public authority where the FAA agrees to receive from, or exchange supplies or services with, the other party. Agreements with private parties are written documents executed by the parties which call for the exchange of services, equipment, personnel, or facilities, or require the payment of funds to the FAA, or confirm mutual aid and assistance and outline the specific responsibilities of each party. The term includes agreements under which the FAA provides services, equipment, personnel, or facilities and obtains reimbursement on a negotiated basis from the other party. The term excludes procurement contracts for real estate, supplies and services. Agreements with public entities other than Federal agencies are written documents executed by the parties which call for the exchange of services, equipment, personnel, or facilities, or require the payment of funds to the FAA, or confirm mutual aid and assistance and outline the specific responsibilities of each party. The term includes agreements under which the FAA provides services, equipment, personnel, or facilities and obtains reimbursement on a negotiated basis from the other party. Alternative Dispute Resolution (ADR). Any procedure or combination of procedures voluntarily used to resolve issues in controversy without the need to resort to litigation. These procedures may include, but are not limited to, assisted settlement negotiations, conciliation, facilitation, mediation, fact-finding, mini-trials, and arbitration. These procedures may involve the use of neutrals. Architect-engineer services are: (1) professional services of an architectural or engineering nature, as defined by State law, if applicable, which are required to be performed or approved by a person licensed, registered, or certified to provide such services; (2) professional services of an architectural or engineering nature performed by contract that are associated with research, planning, development, design, construction, alteration, or repair of real property; and (3) such other professional services of an architectural or engineering nature, or incidental services, which members of the architectural and engineering professions (and individuals in their employ) may logically or justifiably perform, including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, construction phase services, soils engineering, drawing reviews, preparation of operating and maintenance manuals, and other related services. Auctioning techniques, a method of screening vendors using commercial competition techniques, and includes such techniques as indicating to an offeror a cost or price that it must meet to obtain further considerations; advising an offeror of its price standing relative to another offeror; and otherwise furnishing information about other offerors' prices. This may only be used for commercially available products. Baseline. (1) An agreed-to-description of the attributes of a product, at a point in time, which serves as a basis for defining change. (2) An approved and released document, or a set of documents, each of a specific revision; the purpose of which is to provide a defined basis for managing change. (3) The currently approved and released configuration documentation. (4) A released set of files consisting of a software version and associated configuration documentation. Best value. A term used during procurement source selection to describe the solution that is the most advantageous to the FAA, based on the evaluation of price and other factors specified by the FAA. This approach provides the opportunity for trade-offs between price and other specified factors, and does not require that an award be made to either the offeror submitting the highest rated technical solution, or to the offeror submitting the lowest cost/price, although the ultimate award decision may be to either of these offerors. Cancellation is the termination of the total requirements of all remaining program years of a multi-year contract. Cancellation results when the Contracting Officer (CO) notifies the contractor of nonavailability of funds for contract performance for any subsequent program year, or fails to notify the contractor that funds are available for performance of the succeeding program year requirement. Cancellation ceiling is the maximum amount that the FAA will pay the contractor which the contractor would have recovered as a part of the unit price, had the contract been completed. The amount which is actually paid to the contractor upon settlement for unrecovered costs (which can only be equal to or less than the ceiling) is referred to as the cancellation charge. This ceiling generally includes only nonrecurring costs. Capability Maturity Model (CMM). A descriptive model of the stages through which organizations progress as they define, implement, evolve, and improve their processes. This model serves as a guide for selecting process improvement strategies by facilitating the determination of the current process capabilities and the identification of issues most critical to quality and process improvement within a particular domain, such as software engineering (SW-CMM), software acquisition (SA-CMM), or systems engineering (SE-CMM). Capability Maturity Model-based Evaluation. An appraisal made by a trained team of professionals, using an established method to (1) identify contractors qualified to perform certain tasks, or (2) monitor the state of the processes used on an existing effort. Capability shortfalls, within the context of mission analysis, refers to the difference between the projected demand for services and ability to meet that demand with the current capability. Claim, as used herein, means a contract dispute. Classified Information. Official information or material that requires protection in the interest of national security and is classified for such purpose by appropriate classification authority in accordance with the provisions of Executive Orders 12958 "Classified National Security Information", 12968 "Access to Classified Information", and 12829 "National Industrial Security Program". (Added 09/2000) Commercial Component means any component that is a
commercial item. The term component means any item supplied
to the Federal Government as part of an end item or of another
component. See Commercial Item. Commercial Item can mean any of the following: [Note: For purposes of this document, the term "commercial item" is interchangeable with the terms "commercially available", "commercial component(s)", "commercial product(s)", and "commercial off-the-shelf (COTS)"]: (Revised 09/2000) (A) Any item, other than real property, that is of a type customarily used by the general public or by nongovernmental entities for purposes other than governmental purposes and that has been sold, leased, licensed to the general public; or has been offered for sale, lease, or license to the general public. (B) Any item that evolved from an item described in paragraph (A) through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a Government solicitation. (C) Any item that would satisfy a criterion expressed in paragraphs (A) (B) of this definition, but for-(i) modifications of a type customarily available in the commercial marketplace; or (ii) modifications of a type not customarily available in the commercial marketplace made to meet Federal Government requirements. (D) Any combination of items meeting the requirements of paragraphs (A), (B), (C), or (E) of this definition that are of a type customarily combined and sold in combination to the general public. (E) Installation services, maintenance services, repair services, training services, and other services if such services are procured for support of an item referred to in paragraph (A), (B), (C), or (D) of this definition, and if the source of such services--(i) offers such services to the general public and the Federal Government contemporaneously and under similar terms and conditions; and (ii) offers to use the same work force for providing the Federal Government with such services as the source uses for providing such services to the general public. (F) Services of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific tasks performed under standards commercial terms and conditions. This does not include services that are sold based on hourly rates without an established catalog or market price for specific service performed. (G) Any item, combination of items, or service referred to in paragraphs (A) through (F), notwithstanding the fact that the item, combination of items, or service is transferred between or among separate divisions, subsidiaries, or affiliates of a contract; or (H) An item, determined by the procuring agency to have been developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple state and local governments. Commercial-off-the-shelf (COTS) is a product or service that has been developed for sale, lease or license to the general public and is currently available at a fair market value. See Commercial Item. (Revised 09/2000) Commercial product means a product in regular production that is sold in substantial quantities to the general public and/or industry at established catalog or market prices. See Commercial Item. (Added 09/2000) Commercially available refers to products, commodities, equipment, material, or services available in existing commercial markets in which sources compete primarily on the basis of established catalog/market prices or for which specific costs/prices established within the industry have been determined to be fair and reasonable. See Commercial Item. Commonality refers to the use of identical parts, components, subsystems or systems to achieve economies in development and manufacture. Communications, when referring to contracting, means any oral or written communication between the FAA and an offeror that involves information essential for understanding and evaluating an offeror's submittal(s), and/or determining the acceptability of an offeror's submittal(s). Computer resources support. The facilities, hardware, system support software, software/hardware development and support tools (e.g. compilers, PROM burners), documentation, and personnel needed to operate and support embedded computer systems. These items represent the resources required for the operational support engineering functions and do not include administrative computer resources. (Revised 02/2001) Configuration. (1) The performance, functional, and physical attributes of an existing or planned product, or a combination of products. (2) One of a series of sequentially created variations of a product. Configuration Audit. Product configuration verification accomplished by inspecting documents, products, and records; and reviewing procedures, processes, and systems of operation to verify that the product has achieved its required attributes (performance requirements and functional constraints), and the product’s design is accurately documented. Sometimes divided into separate functional and physical configuration audits. Configuration Change Management. (1) A systematic process which ensures that changes to released configuration documentation are properly identified, documented, evaluated for impact, approved by an appropriate level of authority, incorporated, and verified. (2) The configuration management activity concerning the systematic proposal justification, evaluation, coordination and disposition of proposed changes, and the implementation of all approved and released changes into (a) the applicable configurations of a product, (b) associated product information, and (c) supporting and interfacing products and their associated product information. Configuration Documentation. Technical documentation, the primary purpose of which is to identify and define a product’s performance, functional, and physical attributes. Configuration Identification. (1) The systematic process of selecting the product attributes, organizing associated information about the attributes, and stating the attributes. (2) Unique identifiers for a product and its configuration documents. (3) The configuration management activity which encompasses selecting configuration documents, assigning and applying unique identifiers to a product, its components, and associated documents; and maintaining document revision relationships to product configurations. Configuration Management. A management process for establishing and maintaining consistency of a product’s performance, functional, and physical attributers with its requirements, design, and operational information throughout its life. Configuration Status Accounting. The configuration management activity concerning capture and storage of, and access to, configuration information needed to mange products and product information effectively. Configuration Verification. The action verifying that the product has achieved its required attributes (performance requirements and functional constraints) and the product’s design is accurately documented. Contract is a legal instrument used to acquire products and services for the direct benefit or use by the FAA. Contract. As used herein denotes the document (for
example, contract, memorandum of agreement or understanding,
purchase order) used to implement an agreement between a customer
(buyer) and a seller (supplier). Contract Dispute as used herein, means a written request seeking as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to the contract. A claim arising under a contract unlike a claim relating to that contract, is a claim that can be resolved under a contract clause that provides for the relief sought by the claimant. The term does not include a request for payment of an invoice, voucher, or similar routine payments expressly authorized under the terms of the contract, which have not been rejected by the contracting officer. The term includes a termination for convenience settlement proposal and request for equitable adjustment, but does not include cost proposals seeking definitization of a letter contract or other undefinitized contract action. Contractor. The party(ies) receiving a direct procurement contract from the FAA and who is responsible for performance of the contract requirements. Controversy or concern. A material disagreement between the FAA and an offeror that could result in a protest. Core policy refers to the official governing policy of the FAA Acquisition Management System. It consists of all of Sections 1, 2, and 3, and Appendixes A-E of this document. All other acquisition information not contained within this policy document is in the form of guidance, processes, references, and other acquisition aids, used by the acquisition workforce with discretion and in a manner that makes sense for individual programs. All of this information, including core policy, is considered to be the entire FAA Acquisition Management System. This information may be found within the FAA Acquisition System Toolset on the Internet. Cost is the contractor's expenses of contract performance, either estimated or actual. Cost and pricing data refers to all facts that, at the time of the price agreement, the seller and buyer would reasonably expect to affect price negotiations. Cost or pricing data require certification. Cost or pricing data are factual, not judgmental data, and are therefore verifiable. While these data do not indicate the accuracy of the prospective contractor's judgment about estimated future costs or projections, they do include the data utilized to form the basis for that judgment. Cost or pricing data are more than historical accounting data; they are all the facts that can be reasonably expected to contribute to the soundness of estimates of future costs and to the validity of determinations of costs already incurred. Critical Operational Issue. A key operational effectiveness or suitability issue that must be examined in operational test and evaluation to determine a product's capability to perform its mission. Customer. External users of FAA products or services, such as airlines and the flying public. See User. Data. Recorded information of any nature (including administrative, managerial, financial, and technical), regardless of medium or characteristics. Demand, as used in the context of mission analysis, is the current or projected demand for FAA products, services, and capacity, based on input from diverse sources such as the aviation community, NAS Architecture, long-range planners, and operators and maintainers of the NAS and other FAA support systems. Design to cost is a concept that establishes cost elements as management goals to best balance between lifecycle cost, acceptable performance, and schedule. Under this concept, cost is a design constraint during the design, development, and production phases, and a management discipline throughout the system lifecycle. Direct-work maintenance staffing. The direct person-hours required to operate, maintain, and support a product for the duration of its lifecycle. (Revised 02/2001) Disapproval. Conclusion by the appropriate authority that an item submitted for approval is either not complete or is not suitable or its intended use. Discriminating criteria/key discriminators, used in procurement context, are those factors expected to be especially important, significant, and critical in the ultimate source selection decision. Dispute as used herein, means a Contract Dispute or Claim. Dispute resolution officer is a licensed legal practitioner who is a member of the Office of Dispute Resolution, and who has authority to conduct proceedings which, if agreed to by the parties and concurred in by the FAA Administrator, result in binding decisions on the parties. Dominant business is a controlling or major influence in a market in which a number of businesses are primarily engaged. Factors such as business volume; number of employees; financial resources; competitiveness; ownership or control of materials, processes, patents, and license agreements; facilities; sales territory; and nature of the business must be considered. Economically disadvantaged individuals means disadvantaged individuals whose ability to compete in the free enterprise system is impaired due to diminished opportunities to obtain capital and credit as compared to others in the same line of business who are not disadvantaged. Evolutionary product development is the process of establishing a product designed to evolve over time, as opposed to the need for wholesale replacement, to satisfy requirements. The objective is to accommodate rapid insertion of new technology and upgrades, rather than invest in entirely new products. FAA disputes resolution system is a process established within the FAA for resolving protests of FAA Screening Information Requests (SIRs) and contract awards, as well as contract disputes. FAA Office of Dispute Resolution is an independent organization within the FAA, reporting to the FAA Chief Counsel, which is staffed with an appropriate number of dispute resolution officers. Fee is compensation paid to a consultant for professional services rendered. Firm, as defined for architect-engineering services, is any individual, partnership, corporation, association, or other legal entity permitted by law to practice the professions of architecture or engineering. Firmware. The combination of a hardware device and computer instructions or computer data that reside as read-only software "burned into" the hardware device; various types of firmware include devices whose software code is erasable/re-programmable to some degree. Functional baseline is the initially approved documentation describing a system's or item's functional, interoperability, and interface characteristics, and the verification required to demonstrate the achievement of those characteristics. Generic processes. Flowcharts and supporting information, including descriptions, approving officials, references, templates, and other aids that describe each event of the Solution Implementation phase of the acquisition process. Generic processes are provided to IPTs for guidance to assist in the complex planning, product development, procurement, production, testing, delivery, and implementation activities of this important phase of the lifecycle acquisition process. Generic processes are an integral part of the FAA Acquisition Systems Toolset (FAST). Hardware Products. Made of material and their components (mechanical, electrical, electronic, hydraulic, pneumatic). Computer software and technical documentation are excluded. Historically Black Colleges and Universities. Institutions determined by the U.S. Secretary of Education to meet the requirements of 34 CFR 608.2 and listed therein. Human factors in FAA acquisitions is a multi-disciplinary effort to generate and apply human performance information to acquire safe, efficient, and effective operational systems. In-service decision is the decision to accept a product or service for operational use during the Solution Implementation phase of the lifecycle acquisition management process. This decision allows deployment activities, such as installing products at each site and certifying them for operational use, to start. In-service management phase of the lifecycle acquisition system process, is that period of time after a product or service begins operational use, and continues for as long as the product is in use. Indian(Added 7/98) means any person who is a member of any Indian tribe, band, group, pueblo, or community which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs in accordance with 25 U.S.C. 1452(c) and any "Native" as defined in the Alaska Native Claims Settlement Act (43 U.S.C. 1601). Indian organization(Added 7/98) means any governing body of any Indian tribe or entity established or recognized by the governing body of an Indian tribe for the purposes of 25 U.S.C., chapter 17. Indian-owned economic enterprise(Added 7/98) means any Indian-owned (as determined by the Secretary of the Interior) commercial, industrial, or business activity established or organized for the purpose of profit, provided that Indian ownership shall constitute not less than 51 percent of the enterprise. Indian tribe(Added 7/98) means any Indian tribe, band, group, pueblo, or community, including native villages and native groups (including corporations organized by Kenai, Juneau, Sitka and Kodiak) as defined in the Alaska Native Claims Settlement Act, which is recognized by the Federal Government as eligible for services from BIA in accordance with 25 U.S.C. 1452 (c). Information other than cost or pricing data is any type of information that is not required to be certified, that is necessary to determine price reasonableness or cost realism. This includes pricing, sales, or cost information, and cost or pricing data for which certification is determined inapplicable after submission. Integrated Logistics Support is the functional discipline that impacts product design and structures a support system for all FAA products and services. The objective shall always be to provide the required level of service to the end user at minimal lifecycle cost to the agency. During Investment Analysis, this means designing a maintenance strategy that is consistent with a product’s reliability parameters and anticipated service availability requirements. During Solution Implementation and In-Service Management, this means providing the best combination of ILS elements (maintenance staffing, training, spares, etc.) so as to deliver the expected performance and operational availability for the duration of the lifecycle. (Revised 02/2001) Integrated Management Team (IMT). A cross-functional intermediate-level management team comprised of the IPT leaders and their counterparts from the stakeholder functional organizations which provides guidance, support, and coaching to PTs and IPTs within its domain. Each IMT (1) oversees implementation of IPDS within its domain, (2) resolves problems regarding IPDS implementation and operation, and programmatic issues which are domain-specific, (3) raises issues/problems cross-cutting all IPT organizations to the IPLT, and (4) approves the Integrated Program Plan and Acquisition Strategy Paper. Integrated Product Development System (IPDS) is the implementing arm of the Lifecycle Acquisition Management System, using cross-functional collaborative, empowered, and mutually accountable teams-leading-teams. Integrated Product Leadership Team (IPLT). A cross-functional director-level management team which oversees the entire IPDS operation. The IPLT (1) resolves high-level, cross-domain IPDS and programmatic issues requiring senior management assistance and support, (2) leads the establishment and maintenance of IPDS infrastructure, policy and guidance, and (3) approves Product Team and Integrated Product Team Plans focusing on empowerment boundaries and team operations concepts. Integrated Product Team (IPT) is a cross-functional, empowered team with a mission, budget and other resources for delivering a product or service that meets the needs of its customer or user. The IPT makes binding, team based decisions and ensures the interests of all stakeholders, customers, users, and vendors are represented. Integrated Program Plan is the detailed planning document for all aspects of program implementation. It integrates the planning requirements of several previous FAA planning documents including the program master plan, the integrated logistics support plan, the test and evaluation master plan, the program implementation plan, the human factors plan, and the procurement plan. Interagency agreement is a written agreement between the FAA and another Federal agency where the FAA agrees to receive from, or exchange supplies or services with, the other agency, and FAA funds are obligated. Interested party. An interested party is one who:
Where a contract has been awarded prior to the filing of a protest, the awardee may be considered an interested party for purposes of participating in the protest proceedings. Interface. The performance, functional, and physical attributes required to exist at a common boundary. Interface Control Documentation. Interface control drawing or other documentation that depicts physical, functional, and test interfaces of related or co-functioning products. Intra-agency agreement is a written agreement between the FAA and Office of the Secretary of Transportation or another Department of Transportation operating administration where the requesting organization agrees to provide or exchange supplies or services with the FAA, and FAA funds are obligated. Investment Analysis of the lifecycle acquisition management process is conducted to determine the most advantageous solution to an approved mission need. It involves(1) development of operational requirements, (2) a market search to determine industry capability, (3) analysis of various alternative approaches for satisfying requirements, and (4) and affordability assessment to determine what the agency can afford. Investment Analysis Report summarizes the analytical and quantitative information developed during investment analysis in the search for the best means for satisfying mission need. It is the primary information document supporting the investment decision. Joint Resources Council (JRC) is the FAA’s body responsible for making corporate level decisions. Membership consists of the Associate Administrators representing all lines of business investment areas of the agency (Air Traffic Services, Regulation and Certification, Airports, Research and Acquisitions, and Commercial Space Transportation); the FAA Acquisition Executive; the Assistant Administrators for System Safety, for Policy, Planning and International Aviation, and for Region and Center Operations; Chief Financial Officer; Chief Information Officer; and Legal Counsel.(Revised 07/2002) Learning system is the same as lifecycle acquisition workforce learning system (see below). Lifecycle. A generic term relating to the entire period of conception, definition, build, distribution, operation and disposal of a product. Lifecycle acquisition management process. A depiction of the series of phases and decision points that comprise the lifecycle of products and services. Lifecycle acquisition management system is a fully coordinated set of policies, processes, and computer-based acquisition tools that guide the acquisition workforce through the lifecycle acquisition management process from the determination of mission needs to the procurement and lifecycle management of products and services that satisfy those needs. Lifecycle acquisition workforce learning system is a learning based methodology aimed at increasing the effectiveness and productivity of the acquisition workforce. It has three major characteristics: mission driven, competency based, and goal oriented. Lifecycle cost is the total cost to the FAA of acquiring, operating, maintaining, supporting, and disposal of systems or services over its useful life. Life-cycle cost includes total acquisition costs, development costs, and operational costs and includes all appropriations, RE&D, F&E, and OPS. Line of business. An informal term used to characterize the seven major organizations of the FAA, headed by Associate Administrators, having major roles and responsibilities in the Lifecycle Acquisition Management System. They are: Air Traffic Services, Regulation and Certification, Airports, Commercial Space Transportation, Administration, Research and Acquisitions, and Civil Aviation Security. See Appendix A for Line of Business roles and responsibilities. Maintenance planning. The process is conducted to determine, evolve, and establish hardware and software maintenance concepts and requirements for the lifecycle of a product. (Revised 02/2001) Maintenance support facility. The permanent or semi-permanent real property assets required to support the product. Maintenance support facility management includes conducting studies to define types of facilities or facility improvements, locations, space needs, environmental requirements, real estate requirements and equipment. (Revised 02/2001) Management Units. Management units are accountable and responsible for delivering assigned services, as specified by and within the resources provided by the Joint Resources Council. Management units range from business units delivering service to a physical domain such as the terminal area, to product teams responsible for specific systems or facilities, to organizational units providing administrative, management, or technical support. Management units may deliver services directly to a customer, such as flight planning for general aviation, or to other management units that deliver end services to a customer, for example, telecommunications or power generators. Together, management units span the spectrum of agency activity and responsibility. (Added 07/2002) Market survey is used in two different contexts in AMS. In terms of the procurement and contracting process, it refers to any method used to survey industry to obtain information and comments and to determine competition, capabilities, and estimate costs. In terms of the lifecycle acquisition management process, market surveys are an integral part of Investment Analysis. After initial requirements are established, market surveys are used as a basis for identifying all potential material and nonmaterial solutions to mission need. Memorandum of Agreement (MOA) is a written document executed by the parties which creates a legally binding commitment and may require the obligation of funds. However, when the FAA will acquire services, equipment, personnel, or facilities from a contractor for the direct benefit or use of the FAA, a procurement contract should be used. Memorandum of Understanding (MOU) is a written document executed by the parties which establishes policies or procedures of mutual concern. It does not require either party to obligate funds and does not create a legally binding commitment. Metrics are measurements taken over time that monitor, assess, and communicate vital information about the results of a program or activity. Metrics are generally quantitative, but can be qualitative. Minority Educational Institutions. Institutions verified by the U.S. Secretary of Education to meet the criteria set forth in 34 CFR 637.4. Also includes Hispanic-serving institutions as defined by 20 U.S.C. 1059c(b)(1). Mission analysis is that part of the lifecycle acquisition management process during which strong, forward-looking, and continuous analytical activity is performed to evaluate the capacity of agency assets to satisfy existing and emerging demands for services. It is conducted within the seven lines of business organizations of the agency. Mission Need Statement is a formal planning document that defines a mission capability shortfall or technological opportunity the agency should address. Approval of the mission need statement by the Joint Resources Council at the mission need decision initiates investment analysis to determine the best means for satisfying mission need. Multi-year contracts are contracts covering more than one year but not in excess of five years of requirements. Total contract quantities and annual quantities are planned for a particular level and type of funding as displayed in a current five year development plan. Each program year is annually budgeted and funded and, at the time of award, funds need only to have been appropriated for the first year. The contractor is protected against loss resulting from cancellation by contract provisions, which allows reimbursement of costs included in the cancellation ceiling. Multi-year funding refers to Congressional authorization and appropriation covering more than one fiscal year. The term should not be confused with two-year or three-year funds which cover only one fiscal year's requirement but permit the Executive Branch more than one year to obligate the funds. NAS Technical Documentation. Any set of documents that describe the technical requirements of the National Airspace System. Neutral means an impartial third party, who serves as a mediator, fact finder, or arbitrator, or otherwise functions to assist the parties to resolve the issues in controversy. A neutral person may be a permanent or temporary officer or employee of the Federal Government or any other individual who is acceptable to the parties. A neutral person shall have no official, financial, or personal conflict of interest with respect to the issues in controversy, unless such interest is fully disclosed in writing to all parties and all parties agree that the neutral person may serve. No-year funding refers to Congressional funding that does not require obligation in any specific year or years. Nondevelopmental item (NDI) is an item that has been previously developed for use by federal, state, local, or a foreign government and for which no further development is required. (Revised 09/2000) Nonmaterial solution represents a solution to an agency capability shortfall which can be (1) implemented without proceeding further in the acquisition management process (Usually identified during Mission Analysis or Investment Analysis) and (2) can be achieved within approved baselines and budgets. Nonmaterial solutions typically are such things as rulemaking changes, operational procedural changes, or transfers of systems between sites. Nonrecurring costs are those production costs which are generally incurred on a one time basis and include such costs as plant or equipment relocation, plant rearrangement, special tooling and special test equipment, preproduction engineering, initial spoilage and rework, and specialized workforce training. Operational Baseline. The approved technical documentation representing installed operational hard-ware and software. Operational readiness, refers to the state of a fielded new system in the NAS. This state is achieved after the system is tested by the FAA at a field test site where it is demonstrated that local site personnel have the ability to fully operate and maintain the new system. Operational suitability. The capability of a system to be satisfactorily integrated and employed for field use, considering such factors as compatibility, reliability, human performance factors, maintenance and logistics support, safety, and training. The term also refers to the actual degree to which the system satisfies these parameters. Other transaction. Transactions, as referenced in Public Law 104-26, October 9, 1996, which do not fall into the category of procurement contracts, grants, or cooperative agreements. Packaging, handling, storage and transportation. The resources, processes, procedures, design considerations, and methods to ensure that all subsystem, equipment, and support items are preserved, packaged, handled, and transported properly. Included are environmental considerations and equipment preservation requirements for short and long term storage and transportability. (Revised 02/2001) Performance. A quantitative measure characterizing a physical or functional attribute relating to the execution of an operation or function. Performance attributes include quantity (how many or how much), quality (how well), coverage (how much area, how far), timeliness (how responsive, how frequent), and readiness (availability, mission/operational readiness). Performance is an attribute for all systems, people, products and processes including those for development, production, verification, deployment, operations, support, training and disposal. Thus, supportability parameters, manufacturing process variability, reliability and so forth, are all performance measures. Performance parameters are those mission-critical performance and lifecycle supportability criteria contained in the Requirements Document. They represent the sponsoring organization's translation of the capability shortfall in the Mission Need Statement into critical factors the selected solution must contain in its eventual operational state to satisfy the user's needs. Personnel Security. The standards and procedures utilized to determine and document that the employment or retention in employment of an individual will promote the efficiency of the service and is clearly consistent with the interests of the national security. (Added 09/2000) Prescreening. The evaluation of case files for impacts on safety, ATC services, and other intangible benefits, as well as cost/benefits implications, to determine if the proposed change should be implemented. Price equals cost plus any fee or profit involved in the procurement of a product or service. Primary engineer or principal consultant is a firm which is held responsible for the overall performance of the services, including that which is accomplished by others under separate or special service contracts. Procurement strategy meeting is a meeting of organizations with vested interests in the contemplated procurement. The purpose of this meeting is to reach a consensus on the planned course of the acquisition and to obtain the necessary approvals to proceed. Product baseline is the initially approved documentation describing all of the necessary functional and physical characteristics of the configuration item and the selected functional and physical characteristics designated for production acceptance testing and tests necessary for support of the configuration item. In addition to this documentation, the product baseline of a configuration item may consist of the actual equipment and software. Product Team (PT). A sub-IPT, with a mission, resources, leader, and a complete cross-functional team to execute a sub-element of an IPT's mission. Program Decisionmaking. In general, resource decisionmaking in the lifecycle acquisition management process is at the Corporate level and program decisionmaking is within IPDS. Five decisions are always made at the Corporate level by the Joint Resources Council: the mission need decision, the investment decision, the decision to approve a baseline change, approval of the RE&D and F&E budget submissions, and approval of the NAS Architecture baseline. Protest is a written, timely objection submitted by a protester to an FAA Screening Information Request (SIR) or contract award. Protester is a prospective offeror whose direct economic interest would be affected by the award or failure to award an FAA contract, or an actual offeror with a reasonable chance to receive award of an FAA contract. Real Property includes the following categories: land or rights over or under the land, or things that are affixed or attached to the land as improvements to make it more productive or to make it serve a more beneficial end than the land itself. For purposes of the FAA, real property is classified into categories of property, land, buildings, and other structures and facilities. Record drawings are drawings submitted by a contractor or subcontractor at any tier to show the construction of a particular structure or work as actually completed under the contract. Recurring costs are production costs that vary with the quantity being produced, such as labor and materials. Release. The designation by the originating activity that a document or software version is approved by an appropriate authority and is subject to configuration change management procedures. Requirements, Specified essential attributes. Requirements Document is a formal planning document approved by the Associate Administrator of the Sponsoring Organization. It establishes the operational framework and the cost, schedule, performance, and benefits baselines required by the line of business with a mission need. It translates the mission need into top-level performance, supportability, and benefit requirements that should be satisfied in the final fielded capability. It is prepared in the Investment Analysis phase of the lifecycle acquisition management process. Resources. As it applies to contractor personnel security refers to FAA resources including a physical plant, information databases including hardware and software, as well as manual records pertaining to agency mission or personnel. (Added 09/2000) Revalidated Mission Need Statement. The original Mission Need Statement is approved at the Mission Need Decision. Anytime thereafter in the lifecycle acquisition management process, there are occasions when the mission need should be revalidated to ensure the program should continue in the same form. This means that the sponsoring organization reexamines the need and determines that the capability shortfall, impact, benefits, timeframe, criticality and estimate of resources described in the Mission Need Statement are essentially unchanged. If the parameters are unchanged, the sponsor validates that the program should continue. If there are significant parameter changes, the sponsor needs to recommend changes to, or cancellation of, the program in its present form. Screening is the process of evaluating offeror submittals to determine either which offerors/products are qualified to meet a specific type of supply or service, which offerors are most likely to receive award, or which offerors provide the best value to the FAA. Screening decision is the narrowing of the number of offerors participating in the source selection process to only those offerors most likely to receive award. Screening information request (SIR) is any request made by the FAA for documentation, information, or offer for the purpose of screening to determine which offeror provides the best value solution for a particular procurement. Selection decision is the determination to make an award, by the Source Selection Official (SSO), to the offeror providing the best value to the FAA. Service-disabled veteran-owned small business is asmall business concernthat is 51% owned and controlled by a service disabled vetean(s). (Added 10/2001) Simplified purchases are those products or services of any nature that are smaller in dollar value, less complex, shorter term, routine, or are commercially available and are generally purchased on a fixed price basis. Single-source contracting is to award a contract, without competition, to a single supplier of products or services. Solution Providers A term used to specify a non-IPT organization that has the responsibility for providing equipment to satisfy National Airspace requirements. Small business is a business, including its affiliates, that is independently owned and operated and not dominant in producing the products or performing the services being purchased, and one that qualifies as a small business under the Federal Government's criteria and North American Industry System Classification Codes size standards. (Revised 04/2001) Small business set-aside is the reservation of an acquisition exclusively for participation by small businesses. Small disadvantaged business means a small business concern that is at least 51 percent unconditionally owned by one or more individuals who are both socially and economically disadvantaged, or a publicly owned business that has atleast 51 percent of its stock unconditionally owned by one or more socially and economically disadvantaged individuals and that has its management and daily business controlled by one or more such individuals. This term also means a small business concern that is at least 51 percent unconditionally owned by an economically disadvantaged Indian tribe or Native Hawaiian Organization, or a publicly owned business having at least 51 percent of its stock unconditionally owned by one of these entities which has its management and daily business controlled by members of an economically disadvantaged Indian tribe or Native Hawaiian Organization. The contractor shall presume that socially and economically disadvantaged individuals include Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Subcontinent Asian Americans, and other minorities or any other individual found to be disadvantaged by the FAA. The Contractor shall presume that socially and economically disadvantaged entities also include Indian tribes and Native Hawaiian Organizations. (Added 10/2001) Small Socially & Economically Disadvantaged Business means a small business concern that is at least 51 percent unconditionally owned by one or more individuals who are both socially and economically disadvantaged, or a publicly owned business that has at least 51 percent of its stock unconditionally owned by one or more socially and economically disadvantaged individuals and that has its management and daily business controlled by one or more such individuals. This term also means a small business concern that is at least 51 percent unconditionally owned by an economically disadvantaged Indian tribe or Native Hawaiian Organization, or a publicly owned business having at least 51 percent of its stock unconditionally owned by one of these entities which has its management and daily business controlled by members of an economically disadvantaged Indian tribe or Native Hawaiian Organization. The contractor shall presume that socially and economically disadvantaged individuals include Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Subcontinent Asian Americans, and other minorities or any other individual found to be disadvantaged by the FAA. The Contractor shall presume that socially and economically disadvantaged entities also include Indian tribes and Native Hawaiian Organizations. (Revised 10/2001) Socially disadvantaged individuals means individuals who have been subjected to racial or ethnic prejudice or cultural bias because of their identity as a member of a group without regard to their qualities as individuals. Solution implementation phase is the phase of the lifecycle acquisition process that begins after the Joint Resources Council selects a solution and establishes an acquisition program. It ends when the new capability goes into service. This phase is normally characterized into three sets of activities, (1) planning solution implementation, (2) obtaining the solution, and (3) deploying the solution. This phase is led by the Integrated Product Team assigned by the JRC at the investment decision. Specification. A document that explicitly states essential technical attributes/requirements for product and procedures to determine that the product’s performance meets its requirements/attributes. Standardization is the practice of acquiring parts, components, subsystems, or systems with common design or functional characteristics to obtain economies in ownership costs. Supply, as used in the context of mission analysis, is the existing or projected supply of services to its customers, based on information from field organizations that operate and maintain the NAS, from the aviation community, and from NAS architecture. Supply support. All management actions, procedures, and techniques used to determine requirements that acquire, catalog, track, receive, store, transfer, issue, and dispose of items of supply. This includes provisioning for initial support, maintaining asset visibility for financial accountability, and replenishing spares. (Revised 02/2001) Supportability. The degree to which product design and planned logistics resources meet product use requirements. Support Equipment. All equipment (mobile or fixed) required to support maintenance of a product. It includes associated multi-use end items, ground-handling and maintenance equipment, tools, metrology and calibration equipment, test equipment, and automatic test equipment. It includes the procurement of integrated logistics support necessary to maintain the support equipment itself. Operational engineering support systems and facilities are also integral parts of the lifecycle support equipment. (Revised 02/2001) Sustainment. Those activities associated with keeping fielded products operational and maintained. Also applies to the planning, programming and budgeting for fielded products, referred to as sustainment funding. Systems Engineering/Operational Analysis Team (SEOAT). A team of senior level managers representing the agency's lines of business, systems engineering, and other appropriate acquisition functional disciplines responsible for supporting the Joint Resources Council in establishing and maintaining year round prioritization of all ongoing acquisition programs, performing affordability assessments for new proposed acquisition programs, preparing annual budget submissions, and preparing reprogramming of funds recommendations. Technical data. Recorded information regardless of form or character (such as manuals, drawings and operational test procedures) of a scientific or technical nature required to operate and maintain a product over its lifecycle. While computer programs and related software are not technical data, documentation of these programs and related software are technical data. Also excluded is financial data or other information related to contract administration. (Revised 02/2001) Technical leveling is the act of helping an offeror to bring its proposal/offer up to the level of other proposals/offers through successive rounds of communication, such as by pointing out weaknesses resulting from the offeror's lack of diligence, competence, or inventiveness in preparing his proposal. Technical transfusion is the FAA's disclosure of technical information from one submittal that results in the improvement of another submittal. Technical opportunity. A technological opportunity exists when a product or capability not currently used in the NAS has the potential to enable the FAA to perform its mission more safely, efficiently or effectively. (Added 09/2000) Termination for convenience is the procedure which may apply to any FAA contract, including multi-year contracts. As contrasted with cancellation, termination can be effected at any time during the life of the contract (cancellation is effected between fiscal years) and can be for the total quantity or a partial quantity (whereas cancellation must be for all subsequent fiscal year quantities). Termination liability is the maximum cost the FAA would incur if a contract is terminated. In the case of a multi-year contract terminated before completion of the current fiscal year's deliveries, termination liability would include an amount for both current year termination charges and out year cancellation charges. Termination liability funding refers to obligating contract funds to cover contractor expenditures plus termination liability, but not the total cost of the completed end items. Training, training support, and personnel skills. The analysis, design, development, implementation, and evaluation of training requirements to operate and maintain the product. This includes: conducting needs analyses; job and task analyses; delivering individual and team training; resident and nonresident training; on-the-job training; job aids; and logistic support planning for training aids and training installations. (Revised 02/2001)) Unauthorized commitment is an agreement entered into by a representative of the FAA who does not have the authority to obligate the agency to spend appropriated funds. Unit. One of a quantity of items (products, parts, etc.) User. Internal FAA user of a product or service, such as Air Traffic Controllers or maintenance technicians. Verification. The act of validating that a requirement has been fulfilled. Version. (1) One of several sequentially created configurations of a data product. (2) A supplementary identifier used to distinguish a changed body or set of computer-based data (software) from the previous configuration with the same primary identifier. Version identifiers are usually associated with data (such as files, data bases and software) used by, or maintained in, computers. Very small business is a business whose size is no greater than 50 percent of the numerical size standard applicable to the North American Industry System Classification Codes assigned to a contracting opportunity. (Revised 04/2001) |
