This section provides details regarding required documentation
that must be submitted to Agency for Healthcare Research
and Quality's (AHRQ) Grants Management within 90 days of the
project end date of a grant or cooperative agreement to
close out a grant in accordance with U.S. Department of Health
and Human Services (HHS) regulations and AHRQ policy. A Final
Financial Status Report is required for all projects. Unless
a competitive renewal is funded, a Final Progress Report and
Final Invention Statement and Certification must also be submitted.
Contents
Final Financial Status Report
Final Invention Statement and Certification
Final Progress Report
Submission Requirements
Failure to Comply
Final Financial Status Report
The final Financial Status Report (FSR) submitted to this office
must agree with the final expenditures reported on the PMS 272
to the Payment Management System. Before FSR submission all
obligations must be liquidated. The FSR is due no later than
90 days after the project period end date. Use Standard Form
269, which is available online at: http://grants1.nih.gov/grants/fsr_sf269_long.pdf
(PDF Help)
Please note that FSRs are not required for Fellowship (F31,
F32) grant awards.
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Final Invention Statement and Certification
This statement shall include all inventions which were conceived
or put into practice during the entire project period. Use Form
HHS 568, which is available online at: http://grants.nih.gov/grants/hhs568.pdf
(PDF Help)
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Final Progress Report
The Final Progress Report is needed to describe the results
of the research funded by the Agency. It will be made available
to the public, and, therefore, should not include any copyrighted,
private, or proprietary information.
The Final Progress Report is subject to a 20-page limit (minimum
of 4 pages). Reports exceeding 20 pages will not be accepted.
The report format should follow the AHRQ Grant Final Report
Template at: http://www.ahrq.gov/fund/reptemp.htm.
If the current grant is based upon a competing application
that was submitted on or after October 1, 2003, it is required
that the final progress report include, within the 20-page limit,
information regarding progress related to the inclusion of AHRQ
priority populations including any research results relevant
to one or more priority populations ( see
http://grants.nih.gov/grants/guide/notice-files/NOT-HS-03-010.html
for AHRQ’s Policy on the Inclusion of Priority Populations
in Research). AHRQ program staff will evaluate inclusion of
priority populations in the project, including the extent to
which actual recruitment and retention of subjects was consistent
with the recruitment plan proposed in the initial grant application.
There is no pre-specified format for this report, though a narrative
accompanied by a table showing anticipated vs. actual recruitment
may be appropriate. Please clearly label this section of the
progress report.
If the project includes a Minority Supplement, the Final Progress
Report must include, within the 20-page limit, a distinctly
identified Final Progress Report for the Minority Supplement
project.
A list of publications and products generated by the grant
and representing the outputs of the study should be included
and follow the AHRQ Citation Style Format at: http://www.ahrq.gov/fund/refstyle.htm.
For further details on the requirements of the Final Progress
Report, contact your project officer.
If you have copies of publications (not previously submitted)
that resulted from the grant project, submit these under separate
cover directly to the project officer of your grant; do not
include them as part of the Final Progress Report.
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Submission Requirements
The Final Progress Report should be submitted as electronic file attachments.
E-mail your submission to: grantfpr@ahrq.gov.
Acceptable formats are Word®, WordPerfect®, and ASCII. PDF files are not acceptable.
The Final Financial Status Report and the Final Invention Statement should be submitted to:
Agency for Healthcare Research and Quality
Grants Management/OPART
540 Gaither Road
Rockville, MD 20850
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Failure to Comply
Failure to submit the required reports in a timely manner
may result in the imposition of a special award provision or
the withholding of funding of other eligible projects or activities
involving the grantee organization or the principal investigator.
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Current as of November 2006
Internet Citation:
Grant Closeout Requirements. November 2006.
Agency for Healthcare Research and Quality. Rockville, MD. http://www.ahrq.gov/fund/closeout.htm
540 Gaither Road Rockville, MD 20850