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Financial Management Services

Accounting Services / Financial Reporting

Provided by Financial Management Service

Offered to: HHS
Contact: 301-443-2990;

The Financial Management Service (FMS) provides a full range of financial reporting and accounting services that meet strict Federal financial management system requirements and applicable Federal accounting and transaction standards.

FMS uses the Unified Financial Management System (UFMS), an online, real-time application that accepts both manual and electronic input. UFMS enables customers to perform accounting edits and validations and produces accounting transactions for general and subsidiary ledgers.

Services offered include:

  • Accounting for all costs, obligations, disbursements, advances, receivables, and expense and revenue accruals
  • Administrative control of funds
  • Preparation of financial statements, supported by an array of standard and customized reporting
  • Hard-copy reports
  • Online reports from which data can be accessed via the Web and downloaded to an Excel spreadsheet for local use
  • Extensive online query capabilities
  • Assistance with financial problem solving and program design
  • UFMS training

Performance: 100% of the time, FMS will prepare audit-quality annual financial statements within required timeframes.

100% of financial reports will be submitted within published deadlines of the U.S. Department of the Treasury/Office of Management and Budget after the end of the covered period (e.g., monthly, quarterly, and yearly).

90% of accounting events will be recorded within 2 business days of receipt of electronic transactions and within 3 business days of receipt of valid hard-copy documents.

100% of the time, FMS will close the fiscal year within 15 days of year end.

99% of eligible disbursements will be issued electronically.

95% of invoices will be paid on time.

Rate: Allocation Agreement

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Cost Allocation/Indirect Cost Negotiations

Provided by Financial Management Service

Offered to: All Federal Agencies
Contact: 202-401-0215;

The Division of Cost Allocation (DCA) provides negotiation services for indirect cost rate proposals and cost allocation plans. For more than 50 years, DCA has reviewed cost allocation methods and practices of entities that receive Federal funds, helping to ensure that indirect costs paid by the Federal Government are fair, equitable, and in accordance with Federal regulations.

Services offered by DCA include:

  • Review and negotiation of indirect cost rates for colleges and universities, hospitals, nonprofit organizations, and State agencies
  • Review and negotiation of statewide cost allocation plans and public assistance cost allocation plans, fringe benefit rates, research patient care rates, and special rates
  • Resolution of audit findings on cost allocation plans and indirect cost rates
  • Provision of technical assistance and guidance on matters relevant to cost allocation methods affecting grant programs through personal contact or through DCA’s Web site
  • Provision of recommendations on improving grantee accounting systems to support cost allocations
  • Provision of operational assistance in developing Government-wide and Department-wide accounting policies, procedures, and regulations, offered to all Federal Agencies

Performance: 85% of cost rate proposals (colleges and universities, nonprofit organizations, hospitals, and State and local departments) will be reviewed and negotiated within 180 days of receipt.

85% of Statewide and Public Assistance Cost Allocation Plans will be reviewed and negotiated within 360 days of receipt.

100% of Facilities and Administrative (indirect) cost proposals for first-time grant recipients will be reviewed within 90 days of receipt.

Rate: $121.29 per hour

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Debt Collection Center Services

Provided by Financial Management Service

Offered to: Due diligence services (notification and demand for payment) are available to all Federal Agencies.
                 Full-scope debt management services are available to HHS only.
Contact: 301-443-9237;

PSC is a Treasury-designated Debt Collection Center providing a full range of state-of-the-art debt management and collection services that cover virtually all types of receivables.

Services offered include:

  • Account maintenance
  • Credit card processing
  • Custom letters, account statements, and billing statements
  • Lockbox facilities
  • Referrals:
    • Delinquent accounts to commercial debt collection agencies
    • Health profession claims for exclusion from participation in Medicare and Medicaid
    • Debts to the U.S. Department of Justice (DOJ) for enforced collection
    • Debts to the Treasury Offset Program (TOP) for administrative offset
    • Debts to Treasury for cross-servicing
  • Reporting of debts to credit reporting agencies
  • Report preparation, both regulatory and ad hoc
  • Internal Revenue Service (IRS) 1099C, Cancellation of Debt, and 1098E, Student Loan Interest Statement, reporting

Performance: 95% of delinquent debts will be referred to TOP within 180 days of the date of delinquency (assumes proper due diligence).

95% of eligible health profession debts will be referred to the Office of the Inspector General for exclusion from participation in Medicare within 60 days of request by DOJ.

100% of Form 1099Cs will be issued to eligible health profession debtors and the debt that is written off reported to the IRS by the due date.

95% of all collections will be deposited with Treasury within 1 business day of receipt.

Rate: $298.20 per hour*

*Debt Collection Center costs are offset against collections to the extent provided by law. Costs not offset against collections are charged to customers based on labor hours and directly related overhead devoted to the specific portfolio.

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Payment Management (Grant) Services

Provided by Financial Management Service

Offered to: All Federal Agencies
Contact: 301-443-9247;

The Division of Payment Management (DPM) provides grant and grant-like payments, cash management, and grant accounting support services to Federal Agencies –processing approximately 75% of civilian grant payments made by the Federal Government – over $300 billion annually.

DPM uses a custom-developed Payment Management System (PMS), one of only two civilian grant payment systems approved by the Chief Financial Officers Council.

The PMS provides awarding agencies and grant recipients the tools to manage grant payment requests, drawdowns, and disbursement reporting activities. Flexibility within the PMS, matched with the professional competence of DPM staff, provides Federal Agencies an efficient and effective means of managing grant payments. Awarding Agencies may designate the level of oversight to be provided for a specific grantee’s payment requests – from “self-serve” to accounts that are closely monitored.

Services offered include:

  • Self-serve or monitored grant draw requests
  • Next-day payments through the Treasury Automated Clearing House
  • Same-day payments for emergencies or special circumstances
  • Foreign payments (deposited to U.S. bank accounts)
  • Cash management services that support the Cash Management Improvement Act
  • Professional grant accounting support services
  • PMS Web access:
    - Drawdown requests
    - Disbursement reporting
    - Payment and disbursement report monitoring
    - Reports and queries
    - News and information
    - Contacts, addresses, and telephone numbers
  • Personalized account liaison services
  • Help Desk support
  • PMS training
  • Collection services on overdrawn grants, disallowed costs, and excess interest
  • Audit support (SAS-70 and requests for information)

Performance: 99% of grant payment requests will be processed, and funds deposited in the recipient’s account, by the next business day.

99% of the time, management reports will be available to customers within 5 days of month end.

100% of new grantees will be registered within 4 business days.

95% of calls and/or e-mails received by the liaison staff will be returned with 3 hours.

100% of calls to the PMS Help Desk that are received by 5:00 p.m. Eastern Time will be answered by the end of the business day.

100% of e-mail and voice mail received by the PMS Help Desk will be responded to within 1 business day.

Rate: $72.92 per Type 2 document*

*Type 2 documents are issued to universities, hospitals, and nonprofit organizations

Related Information:

Division of Payment Management

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Payroll Accounting Services

Provided by Financial Management Service

Offered to: All Federal Agencies
Contact: 301-443-6426;

The Financial Management Service (FMS) provides Department-wide payroll accounting services for HHS civilian employees and Commissioned Corps Officers. FMS maintains the Accounting for Pay System (AFPS) interface, which provides customers with a complete payroll accounting solution. Using AFPS gives customers online capability to manage payroll costs at the Common Accounting Number level and the ability to change the distribution of costs as necessary.

Services offered include:

  • Payroll reconciliation
  • Systematic interface for payroll accounting information needed to account for disbursements, obligations, and accruals for personnel costs
  • Collection and disbursement of payroll items such as income taxes and unemployment benefits, and reporting of those items to Treasury, States, the Internal Revenue Service, and the U.S. Department of Labor
  • Preparation of SF-224, the monthly Statement of Transaction, and a variety of Payroll and annual Departmental Pension reports

Performance: 95% of payroll SF-224 information will be submitted to the Treasury within 3 business days of the following month.

95% of payroll name list and cost summary reports will be produced within 5 business days of receipt of payroll data.

Rate: $46.14 per W-2 per year

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Unified Financial Management System Operations and Management (UFMS O&M)

Provided by Information and Systems Management Service

Offered to: HHS
Contact: 301-443-6756;

As the designated Center of Excellence for the UFMS O&M, the Information and Systems Management Service manages and delivers O&M services for UFMS by providing support for its daily operations.

Services offered include:

Tracking and resolution of issues
  • System monitoring and maintenance to ensure availability and performance
  • Coordination with numerous peer and feeder systems: the HHS Consolidated Acquisition System, GovTrip, Accounting for Pay System, Enterprise Human Resource System, and others
  • Tracking, testing, and deployment of system changes; provision of break-fix development and minor enhancements
  • Coordination and communication with customers and vendors
  • Support of the HHS Chief Financial Officer audit and A-123 (Management Accountability and Control) efforts
  • Coordination of end-of-period functions (monthly, quarterly, and yearly)
  • Assurance of customer satisfaction

Performance: System availability will be maintained at 99.8% of the time scheduled – no more than 0.2% unplanned downtime.

100% of issues that prevent users from accessing critical business functions will be resolved within 48 hours.

90% of Tier 3 Help Desk issues will be responded to within 60 minutes.

Batch processing will occur within 16 hours of the scheduled start time no less than 90% of the time.

Critical changes required to conduct period close will be successfully implemented before the start of the period-end function 95% of the time.

Rate: Cost to OpDivs per agreement

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