Each federal agency is responsible for meeting its FOIA responsibilities for its own records. This site is designed to familiarize you with the specific procedures for making a request for records controlled by the U.S. Department of State.
Availability of Department of State Records and Information to the Public
The Freedom of Information Act (FOIA), Title 5 of the United States Code, section 552, generally provides that any person has the right to request access to federal agency records or information. All agencies of the U.S. Government are required to disclose records upon receiving a written request, except those records that are protected from disclosure pursuant to nine exemptions and three exclusions. The FOIA applies only to federal agencies and does not create a right of access to records held by Congress, the courts, or by state or local government agencies. Any requests for state or local government records should be directed to the appropriate state or local government agency. 22 Code of Federal Regulations (CFR) 171 codifies the access procedures and guidelines for the availability of Department of State records and information to the public.
Copies of the FOIA and 22CFR, part 171 can be accessed through the FOIA/Privacy Act Reference Guide.
The Department of State maintains records dealing with:
Generally permanent records 25 years and older, pre-1925 passport and pre-1940 visa records are property of the National Archives and Records Administration (NARA). For a description of Department of State records held by
Records Available Without Having to File a FOIA Request
Publications - provides access to various publications including reports, background notes, and policy statements (see also the Subject Index ).
Regulations - provides access to the Foreign Affairs Manual (FAM) and the Foreign Affairs Handbook (FAH), as well as the Code of Federal Regulations.
Forms - provides access to official Department of State forms, including Visa and Passport forms.
Electronic Reading Room - provides access to the Department of State's FOIA Annual Reports, frequently requested documents released under the FOIA, and special document collections of continuing public interest. There is also a link to the Organizational List of Bureaus and Offices page; most of the bureaus and offices within the Department post various fact sheets, press releases, and reports online.
Making a Request
Office of Information Programs and Services
A/ISS/GIS/RL
Facsimile: 202-261-8579
Please write "Freedom of Information Act" on the envelope or the subject line of your fax.
There are no special forms needed for making a FOIA request, but your request should include the following information:
Electronic FOIA Request
If you are not seeking personal information about yourself or personal information on behalf of someone else, you may file a request online by using the FOIA Request Letter Generator on the Make a FOIA Request page.
Please note: Requests for personal records require an original signature and cannot be accepted via internet or by fax. For further guidance, you should consult the "Department of State Information Access Guide/Manual" page found in the FOIA Reference Guide.
If you need assistance with processing a request or if you have any questions regarding the status of a request, you may contact the FOIA Requester Service Center (FRSC) at 202-261-8484. If you are not satisfied with the service you received from the FRSC, you may contact the FOIA Public Liaison:
Patrick D. Scholl, at 202-261-8484.
Alleged "CIA," "ghost," or "secret" detainees Tranche II
Alleged "CIA," "ghost," or "secret" detainees Tranche I
Niger/Iraq Uranium Story and Joe Wilson
FOIA Annual Report for 2008
Presidential Memorandum on The Freedom of Information Act (January 21, 2009)
Presidential Memorandum on Transparency and Open Government (January 21, 2009)
Attorney General Issues New FOIA Guidelines to Favor Disclosure and Transparency
Message from the Secretary on FOIA
Department of State FOIA Backlog Reduction Plan
FOIA Reading Room Certification
Text of FOIAThe Office of Electronic Information, Bureau of Public Affairs, manages this site as a portal for information from the U.S. State Department. External links to other Internet sites should not be construed as an endorsement of the views or privacy policies contained therein.