The Ryan White HIV/AIDS Program Services Report (RSR)

Join the RSR Discussion Ask questions and share insights on the RSR client level data system on the RSR Discussion Board.

RSR Interim Report Mailing (Contents of May 2009 Mailing)

We strongly recommend that grantees certify their Grantee Reports through the EHBs before the RSR system opens for providers on July 1, 2009. Contact Data Support at 1-888-640-9356 or Ryan White Data Support for assistance making contract list changes.

• Letter to Ryan White HIV/AIDS Program Grantees about the 2009 RSR (pdf 235KB)
• Important Notices to Grantees and Providers (pdf 23KB)
• Sample Provider List (pdf 23KB)
• RSR Instruction Manual version 1.4 (pdf 1MB)
• RSR System Training (pdf 2MB)
• RSR System Training (ppt 2MB)
• RSR Data Dictionary version 1.2 (pdf 185KB)
• Before Beginning the Service Provider Report Checklist (pdf 42KB)
• Checklist for Completing the RSR (pdf 23KB)
• Information for Grantees about RSR Electronic Submission (pdf 18KB)
• Information for Providers about RSR System Registration (pdf 13KB)
• Who to contact for assistance brochure (pdf 197KB)

Are Your Data Systems Ready for the RSR?

Beginning January 1, 2009, Ryan White Program grantees and service providers will use a new semiannual data collection and reporting system to report information on their programs and the clients they serve to the HIV/AIDS Bureau. Reports will cover the first half of the calendar year and the full calendar year. Determine the readiness of your data systems!

The Ryan White HIV/AIDS Program Services Report, or the RSR for short, is comprised of:

• The Grantee Report. Grantees will complete this report online through the HRSA Electronic Handbooks (EHBs) using a web-based data entry system. Besides providing basic information about their organization, they will view, update, and verify a pre-filled list of their service provider contracts that were active in the most recent reporting period. For each of the contracts, grantees will view a list of Ryan White Program services and then check the boxes next to all services that their organization funded under the contract.
• The Service Provider Report. Service providers will complete this report online. In addition to providing some basic information about their organization, providers will view a pre-filled list of their active service provider contracts for the most recent reporting period. For each of the service contracts, providers will view a list of Ryan White Program services and check the boxes next to all services that their organization delivered to RW Program clients during the reporting period.
• The Client Report. Each service provider will submit this report online as an electronic file upload using a standard format. Each upload file will contain one record per client. Each client record will include information on demographic status, HIV clinical information, HIV-care medical and support services received, and the client's 'UCI', an encrypted, unique client identifier.