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Enforcement, Potentially Responsible Party (PRP) Specific - NP
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LP | NA | ND | NL | NM | NP | OF | OM |
OP | RA | RD | RI | RR | RT | SA | WP |
Confidential Documents | |||||||
BC | CC | DC | FC | LC | NC | PC | SC |
Glossary of terms relating to file structure phase activities and file categories
Descriptions of 34.00 - 34.99 | SRC Folder Code HZ/SF/EN/NP | NARA General Records Schedule N1-412-94-3/6 |
Definition
The Enforcement, Potentially Responsible Party - Specific (NP) file is opened when the first enforcement letter is sent out, and is closed when cost recovery is complete. A potentially responsible party (PRP) is defined by CERCLA as an owner/operator, transporter, or generator. This file includes individual PRP correspondence to and from EPA enforcement or technical staff specifically regarding liability and viability issues, including access negotiations with the individual PRP.
SDMS Keyword (Click on keyword to see description)
34.04 Bill
of Lading
34.07 Contract
34.16 Corporate
Document
34.15 Demand
Letter and Responses
34.01 Driver
Ticket
34.10 Employee
Information
34.09 Financial
Statement
34.14 General
Correspondence
34.12 General
Notice Letter and Responses
34.02 Invoice
34.03 Manifest
34.11 104(e)
Letter and Responses
34.13 Special
Notice Letter and Responses
34.08 Tax
Return
34.05 Waybill
34.06 Weight
Ticket
34.99 Other
34.01 Driver
Ticket
This
is the document the truck driver keeps to track the movement of goods
from one point to another. These often serve as a backup to an invoice
and may note the amount and destination of the goods.
34.02 Invoice
This
is a bill or itemized list of goods or services specifying the price
and terms of sale. These could be invoices generated by the PRP
or received by the PRP.
34.03
Manifest
This is a document that tracks the movement
of goods from one point to another. This may be a chain of custody
form or other evidence of the movement or changes in possession of hazardous
materials.
34.04 Bill
of Lading
This
is a receipt listing materials or goods shipped that is signed by an
agent of the owner or issued by a common carrier.
34.05 Waybill
A
document prepared by the carrier of a shipment of goods that contain
details of the shipment, route and charges.
34.06 Weight
Ticket
This
is a ticket specifying the weight of goods transported. The weight
can be taken at the beginning and/or end of the route.
34.07 Contract
This
is a binding agreement between the PRP and another party for goods
or services. Can include Bill of Sale.
34.08 Tax
Return
This
is a Federal or state tax return for the PRP and could be for income,
sales, or other type of tax.
34.09 Financial
Statement
These
are documents related to the financial worth of the PRP. These
could include annual reports, 10-K reports, bank statements, bankruptcy
papers, etc.
34.10
Employee Information
These are documents related to
personnel employed by the PRP, including subcontractors. These
documents may include time sheets, work schedules, health records, payroll
records, etc.
34.11 104(e) Letter and Responses
34.12 General Notice Letter and Responses
34.13 Special Notice Letter and Responses
34.15 Demand
Letters and Responses
This
file includes enforcement related general correspondence such as demand
letters, internal EPA memorandum (non-confidential discussion of PRP),
good faith offers, and access agreement negotiations.
34.99
Other
If
the needed keyword code is not available, then code to 34.99.