General Records Disposition Schedule
Prepared by the Geographic Information Office
432-1-S1
April 2003
U.S. Department of the Interior
U.S.Geological Survey
FOREWORD
General Records Schedules (GRS) are issued by the Archivist of the United States to provide disposal authorizations for Federal administrative and scientific records common to several or all agencies of the Federal Government. They include records relating to civilian personnel, fiscal accounting, safety and security, procurement, communications, publications, printing, and other common functions. These records comprise an estimated one-third of the total volume of records created by Federal agencies. In 1978, use of the GRS was made mandatory and the disposal authorizations must be used by Federal agencies. Because these schedules are designed to cover records common to several agencies, many of the records descriptions are general.
Each agency records officer is given the choice to either use the schedules as an appendix to their agency's own printed schedule or tailor the general schedules to the agency's own particular needs and incorporate them into an agency schedule. The U.S. Geological Survey (USGS) created it's own Records Disposition Schedule to supplement the Handbook for Managing USGS Records, 432-1-H, and this schedule should be maintained with that handbook. The USGS schedule provides the Archivist of the United States authorization for selective retention of bureau records of continuing value and destruction of records of temporary value after the expiration of a specified period of time or upon the occurrence of a specific event. The USGS schedule is the only authorized system for USGS records. Moreover, the system prescribed eliminates unnecessary records and reduces handling expenses in terms of personnel time and the quantity of supplies, equipment, and office space. It also results in uniformity in recordkeeping, which is essential to ensure retrievability and accessibility of the records regardless of personnel or organizational changes. Whether the office maintains a few or a large volume of records, they must be maintained efficiently in order to effectively retrieve them.
The USGS schedule includes a Foreword, Table of Contents, Record of Posted Changes, Information on Official Records and Personal Papers, Guidelines on how to use this Records Disposition Schedule, Changes in this Issuance, the schedule itself (Chapters 100 through 1300), a listing of Abbreviations and Definitions, Records Disposition Authorities, and an alphabetical Subject Index.
Proper implementation of the USGS schedule involves carefully applying its provisions to both permanent and temporary records. The schedule's final objective is to ensure authorized, appropriate, uniform, and timely disposition of bureau records.
For the program disciplines, regions, and offices of the USGS, this schedule is to be used together with the mission-specific schedules that have been developed for the *Geology (137K PDF file), *Geography (2.3MB PDF file), and Water disciplines. (A schedule needs to be developed to cover program records in the Biology discipline). In the event that records are not covered by this or a discipline's schedule, contact the USGS Records Management Officer or your discipline or regional Records Liaison Officer listed in this USGS Intranet website (http://internal.usgs.gov/gio/irm/fmassis2.html).
Since the recordkeeping requirements for electronic mail (e-mail) have been the subject of major litigation against the National Archives and Records Administration, a new item has been added to all of the chapters in the USGS schedule that contain records which are common to most government agencies. This item provides disposition instructions for e-mail and word processing copies that are maintained apart from the official copy, which is located elsewhere in the chapter. The other items authorize the disposition of the official copy. The e-mail and word processing records, covered by the new item in each of the chapters, are those that remain in personal and shared directories after the official copy has been produced. The electronic copies, that were used for dissemination, revision, or updating are maintained in addition to the official copy.
The previous edition of this schedule, dated January 1997, is superseded. This schedule updates records management guidance and record schedules that have been authorized by the Archivist of the United States.
The preservation of official records, whether in textual or electronic form, is extremely important in order to allow future researchers and historians access to the history of the USGS. These records must be complete, well-documented, easily accessible, protected, and arranged to best serve present and future needs.
DATE: April 2003
*To view the files, you must have the Adobe Acrobat reader software installed and configured for your browser. To download the free software, go to Adobe Systems, Inc. The reader also allows you to print these files to your local printer.
Information on Official Records and Personal Papers
How to use this Records Disposition Schedule
CHAPTER 100. PLANNING AND ADMINISTRATIVE MANAGEMENT RECORDS
101. Executive Management Files
101-01. Organizational and History Records
101-02. Administrative and Management Improvement Plan, Survey, Study, and Project Case Files
101-03. Program Policy, Direction, and Decision Case Files
101-04. Administrative Management Subject Files
101-05. Administrative Management Reports
101-06. Committee and Conference Records
102. Program Planning, Management, and Evaluation Files
102-01. Program Mission Files
102-02. Project Case Files
102-03. Project Inventory Files
102-04. Project Control Files
102-05. Project Summary Progress Reports
102-06. Project Source Data Files
102-07. Laboratory Project Notebooks
103. Electronic Mail and Word Processing System Copies
103-01. Electronic Copies of Records
CHAPTER 200. INFORMATION RESOURCES MANAGEMENT RECORDS
201. Information Resources Management (IRM)
201-01. General IRM and Records Management Files
201-02. IRM and Records Management Policies and Procedures
201-03. IRM and Records Management Reports
201-04. IRM and Records Management Feasibility Studies
201-05. IRM and Records Management Program Files
201-06. IRM and Records Management Oversight Files
201-07. Computer Files
201-08. Computer and Network Operations and Maintenance Files
201-09. User Support and Liaison Files
201-10. Information Technology (IT) Security Data Files
202. Electronic Records
202-01. Files and Records Relating to the Creation, Use, and Maintenance of Computer Systems, Applications, or Electronic Records
202-02. Input/Source Records
202-03. Electronic Versions of Records Scheduled for Disposal
202-04. Data Files Consisting of Summarized Information
202-05. Records Consisting of Extracted Information
202-06. Electronic Print File
202-07. Electronic Technical Reformat File
202-08. Electronic Security Backups of Files
202-09. Electronic Finding Aids or Indexes
202-10. Electronic Special-Purpose Programs (Software) Necessary to Maintain Temporary Files
202-11. Electronic System Documentation
202-12. Downloaded and Copied Data
202-13. Word Processing File
202-14. Electronic Mail Records
202-15. Tracking and Control Records
202-16. Data Verification and Quality Control Files not Described Elsewhere
203. Telecommunications Files
203-01. General Telecommunications Management Files
203-02. Telecommunications Management Policies and Procedures Files
203-03. Telecommunications Management Reports
203-04. Telecommunications Voucher Files
203-05. Telecommunications Equipment Management Files
203-06. Telecommunications Operational Files
203-07. Telephone Use (Call Detail) Records
203-08. Telephone Calling Card Records
203-09. Radio Communications Systems
203-10. Radio Communications Files
203-11. Supervisory Control and Data Acquisition Systems
204. Year 2000 (Y2K) Files
204-01. Y2K Policy and Planning Records
204-02. Y2K Administrative Records
204-03. Implementation Records
205. Paperwork Management Files
205-01. Bureau Directives Files
205-02. Bureau External Directives Case Files
205-03. Bureau Directives Management Program Files
205-04. Bureau Directives Index Database Files
205-05. Forms Case Files
205-06. Records Disposition Files
205-07. Records Holding Files
205-08. Reports Control Files
205-09. Microform Inspection Records
205-10. Vital Records
206. Electronic Mail and Word Processing System Copies
206-01. Electronic Copies of Records
CHAPTER 300. ADMINISTRATIVE SUPPORT RECORDS
301. Management Control Records
301-01. Management Control Records
302. USGS.GOV Web Site
302-01. USGS.GOV Web Content
302-02. USGS.GOV Servers
302-03. USGS.GOV Security
302-04. USGS.GOV Policies and Reports
302-05. USGS.GOV Files
303. Mail, Messenger, and Distribution Files
303-01. Messenger Service Files
303-02. Post Office and Private Mail Company Records
303-03. Mail and Delivery Service Control Files
303-04. Metered Mail Files
303-05. Postal Irregularities Files
304. Travel and Transportation Files
304-01. Commercial Freight and Passenger Transportation Files
304-02. Lost or Damaged Shipments Files
304-03. Foreign Travel Records
304-04. Non-Commercial, Reimbursable Travel Files
304-05. General Travel and Transportation Files
304-06. Non-Federally Funded Travel Files
304-07. Federal Employee Transportation Subsidy Records
304-08. Records Relating to Official Passports
305. Self-Service Store Operations Files
305-01. Plant, Cost, and Stores General Correspondence Files
305-02. Stores Invoice Files
305-03. Inventory Requisition Files
305-04. Inventory Files
305-05. Stores Accounting Files
305-06. Stores Accounting Background Files
305-07. Cost Accounting Reports
305-08. Cost Report Data Files
305-09. Stores Control Files
305-10. Self-Service Store Operations General Files
306. Internal and External Audits
306-01. Audit Files
306-02. Office of the Inspector General Contact Reports Files
306-03. General Audit Files
307. Schedules of Daily Activities
307-01. Schedules of Daily Activities
308. Administrative Databases and Electronic Spreadsheets
308-01. Administrative Databases
308-02. Electronic Spreadsheets
309. Records Common to Most Offices
309-01. Files Maintenance and Disposition Plans
309-02. Reading or Chronological Files
309-03. Policy and Precedent Reference Files
309-04. Temporary Files
309-05. Routine Tracking and Control Files
309-06. Agency Directives and Publications - Reference and/or Circulating Copies
309-07. Administrative Announcements
309-08. Directives and Publications of Other Government Agencies
309-09. Non-Government Publications
309-10. Library Operations
309-11. Library Materials
309-12. Office Administrative Files
309-13. Delegations of Authority Files
310. Electronic Mail and Word Processing System Copies
310-01. Electronic Copies of Records
401. Personnel Program Files
401-01. General Federal Personnel Correspondence Files
401-02. Personnel Operations Statistical Reports
402. Official Personnel Folders (OPF)
402-01. OPF of Federal Employees
402-02. Supervisor's Personnel Files and duplicate OPF Documentation
403. Employment Files
403-01. Appointment Information Files
403-02. Employment Staffing and Analysis
403-03. Offers of Employment Files
403-04. Certificates of Eligibles Files
403-05. Employee Merit Promotion Case Files
403-06. Personnel Interview Records
403-07. Notifications of Personnel Actions
403-08. Employment Applications
403-09. E-mail Vacancy Notification System
403-10. Vacancy Announcements (As Created and Maintained in Personnel Offices)
403-11. Recruitment Packages
403-12. Prehire Test Files
403-13. Employment Examination and Certification Records
403-14. Unemployment Compensation Records
403-15. Reductions-in-Force Files
403-16. Online Automated Recruitment System (OARS)
403-17. Exit Interviews
403-18. Federal Employee Express
403-19. Thrift Savings Plan (TSP) Files
404. Volunteer Personnel Files
404-01. Volunteer Personnel Files
404-02. Volunteer for Science Program System
405. Employee Performance and Utilization Files
405-01. Employee Awards Files
405-02. Employee Incentive Awards Program Reports
405-03. Human Resources Initiatives (HRI) Proposal Awards
405-04. Employee Performance File System Records
406. Position Classification and Job Evaluation Files
406-01. Classification Files
406-02. FastClass
407. Employee Relations and Service Files
407-01. Employee Relations Case Files
407-02. Employee Investigative Files
407-03. Employee Benefits Files
407-04. Wage Survey Files
407-05. Personnel Counseling Records
407-06. Employee Concerns Program
407-07. Conflict Resolution (CORE) Program
408. Workplace Enhancement Programs
408-01. Bright Ideas
408-02. Alternate Worksite/Flexiplace/Telecommuting Program
408-03. Transportation Fringe Benefit Program
408-04. Federally Run Day Care Centers
408-05. General Workplace Enhancement Program Files
409. Employee Standards of Conduct and Codes of Ethics Files
409-01. Employee Standards of Conduct and Codes of Ethics Files
409-02. Financial Disclosure Reports
409-03. Stock Holding Conflicts and Advisories
409-04. Conflict-of-Interest Files
409-05. Serving as Officers in Outside Organizations
409-06. Ethics Training Records
410. Federal Workplace Drug Testing
410-01. Federal Workplace Drug Testing Program Files
410-02. Federal Workplace Drug Awareness Program Files
411. Special Appointment Files
411-01. Americans with Disabilities Act Files
412. Educational and Student Program Files
412-01. Academic and Outreach Programs
412-02. Apprenticeship Program Files
412-03. Tuition Reimbursement Records
412-04. Student Recruitment System (SRS)
412-05. Student Placement Assistance (SPA) System
413. Employee Training Files
413-01. Training Records
413-02. Orientation Program
413-03. Mentoring Program
413-04. Individual Development Plans (IDPs)
413-05. Training Management System (TMS)
413-06. International Visitor and Training Files
414. Employee Health Files
414-01. Individual Non-Occupational Health Record Files
414-02. Health Unit Control Files
414-03. Employee Medical Folders (EMF)
414-04. General Health and Wellness Correspondence Files
414-05. Employee Health Statistical Summaries
414-06. Personal Injury (Accident) Case Files
414-07. Occupational Injury and Illness Files
414-08. Denied Health Benefits Requests Under Spouse Equity
415. Labor Relations Files
415-01. Labor Management Relations
415-02. Seniority Rosters
415-03. Certification/Decertification Files
416. EEO Files
416-01. EEO Official Discrimination Records
416-02. EEO Compliance Records
416-03. EEO Employment Statistics Files
416-04. EEO Affirmative Action Plans (AAPs)
416-05. Special Emphasis Programs and Project Records
416-06. EEO General Files
417. Payroll and Time and Attendance Files
417-01. Individual Employee Pay Records
417-02. Non-current Payroll Files
417-03. Time and Attendance - Leave Application Files
417-04. Time and Attendance Source Records
417-05. Time and Attendance Input Records
417-06. Flexitime Attendance
417-07. Leave Record Files
417-08. Donated Leave Program Case Files
417-09. Other Leave Program Files
417-10. Tax Files
417-11. Pay Comparability Records
417-12. Classification Appraisals (Pay) Files
417-13. Savings Bond Purchase Files
417-14. Combined Federal Campaign and Other Allotment Authorizations
417-15. Payroll Levy and Garnishment Files
417-16. Payroll Administration - Payroll System Reports
417-17. Payroll Adjustment and Change Files
417-18. Payroll Correspondence
418. Electronic Mail and Word Processing System Copies
418-01. Electronic Copies of Records
CHAPTER 500. INFORMATION SERVICES RECORDS
501. Electronic Freedom of Information Act (E-FOIA), Freedom of Information Act (FOIA), and Privacy Act Files
501-01. E-FOIA and FOIA Request and Appeals Files
501-02. E-FOIA and FOIA Control Files
501-03. E-FOIA and FOIA Reports and Administrative Files
501-04. Privacy Act Requests Files
501-05. Privacy Act Amendment Case Files
501-06. Privacy Act Accounting of Disclosure Files
501-07. Privacy Act Control Files
501-08. Privacy Act Reports Files
501-09. Privacy Act General Administrative Files
501-10. Mandatory Review for Declassification Requests Files
501-11. Mandatory Review for Declassification Appeals Files
501-12. Mandatory Review for Declassification Control Files
501-13. Mandatory Review for Declassification Reports Files
501-14. Mandatory Review for Declassification Administrative Files
501-15. Erroneous Release Files
502. Communications Files
502-01. Communications General Correspondence
502-02. Presentations and Official Speeches
502-03. Information Requests Files
502-04. Acknowledgment Files
502-05. News Media Files
502-06. Information Project Files
502-07. Commendation and Complaint Correspondence Files
502-08. Non-Government Briefings
502-09. Community Relations
502-10. Public Ceremonies
503. Electronic Mail and Word Processing System Copies
503-01. Electronic Copies of Records
CHAPTER 600. LEGAL AND CONGRESSIONAL RECORDS
601. Law and Litigation Records
601-01. Law and Litigation General Files
601-02. Law and Litigation Reports
601-03. Solicitor's Office Correspondence
601-04. Law Enforcement Files
601-05. Litigation and Appeals Files
601-06. Claims
601-07. Witness Files
602. Congressional Records
602-01. Congressional Legislative Files
602-02. Member Files
602-03. Legislative Proposal Case Files
602-04. Congressional and Legislative General Files
603. Inventions, Patents, Copyrights, and Agreements
603-01. Inventions Case Files
603-02. True Copy Certifications
603-03. Agreements
603-04. Compliance Audit and Assessment Records
604. Electronic Mail and Word Processing System Copies
604-01. Electronic Copies of Records
CHAPTER 700. BUDGET PREPARATION, PRESENTATION, AND APPORTIONMENT RECORDS
701. Budget
701-01. Budget Files
701-02. General Budget Management and Administration Files
702. Financial Files
702-01. General Financial Management Correspondence
702-02. Budget Estimates, Justifications, and Annual Work Plan Files
702-03. Budget Apportionment Files
702-04. Financial Management and Program Coordination Background Records
702-05. Financial Management and Program Coordination Reports Files
702-06. Financial Management and Program Coordination Policy Files
702-07. Funds and Funding Files
702-08. Financial Audits and Claim Settlements
703. Accounting and Disbursement Files
703-01. Accountable Officer's Files
703-02. GAO Exceptions Files
703-03. Certificates Settlement Files
703-04. General Fund Files
703-05. Accounting Administrative Files
703-06. Accounting Systems Files
703-07. Federal Personnel Surety Bond Files
703-08. Taxation Files
703-09. Telegrams
703-10. Telephone Files
703-11. Administrative and Tort Claims Files
703-12. Waiver of Claims Files
703-13. Appropriations
703-14. Collection Procedures
703-15. Unpaid Obligations
703-16. Government Credit Card Files
704. Assessment Records
704-01. Bureau Assessments (Both Reimbursable and Appropriated Funds)
705. Expenditure Accounting Records
705-01. General Correspondence and Subject Files
705-02. General Accounting Ledgers
705-03. Appropriation Allotment Files
705-04. Expenditure Accounting Posting and Control Files
705-05. Payments-in-Lieu-of-Taxes (PILT) Files
706. Electronic Mail and Word Processing System Copies
706-01. Electronic Copies of Records
CHAPTER 800. ACQUISITION, SUPPLY, AND GRANT RECORDS
801. Acquisition Files
801-01. Acquisition Files
801-02. Contracts Appeals Case Files
801-03. Contingent Fee Violations Files
801-04. Contractor's Payroll Files
801-05. Performance of Commercial Activities Files
801-06. Unsolicited Proposals
802. Supply Management Files
802-01. Supply Management Files
803. Grant Files
803-01. Grant and Cooperative Agreement Case Files
803-02. Grant Administrative Files
804. Acquisition Management and Administration Files
804-01. General Acquisition Management Files
804-02. General Acquisition Correspondence Files
804-03. Contracting Officer Files
804-04. Small and Disadvantaged Business Utilization Files
805. Electronic Mail and Word Processing System Copies
805-01. Electronic Copies of Records
CHAPTER 900. EMERGENCY PLANNING, SAFETY, SECURITY, AND ENVIRONMENTAL RECORDS
901. Classified Information Records
901-01. Classified Documents Administrative Correspondence Files
901-02. Classified Documents Report Files
901-03. Document Receipt Files
901-04. Destruction Certificates Files
901-05. Classified Document Inventory Files
901-06. Top Secret Accounting and Control Files
901-07. Access Request Files
901-08. Security Container Records
902. Protection Program Administrative Records
902-01. Security and Protective Services Administrative Correspondence Files
902-02. Technical Surveillance Countermeasures Files
902-03. Security Alarm and Access Control System Files
902-04. Master Safeguards and Security Agreements and Security Plans
902-05. Physical Security Files
902-06. Foreign Ownership, Control, or Influence Files
902-07. Facilities Survey and Inspection Files (Government-owned Facilities)
902-08. Facilities Survey and Inspection Files (Privately-owned Facilities)
902-09. Investigative Files
902-10. Misuse of Government Property
902-11. Incident of Security Concern Inquiry and Investigation Files
902-12. Property Pass Files
902-13. Key Accountability Files
902-14. Guard and Security Police Officer Assignment Files
902-15. Guard and Security Service Control Files
902-16. Police Functions Files
902-17. Trespass Investigative Files
902-18. Visitor Control Files
902-19. Visitor Access Approval Files
902-20. Facilities Check Files
902-21. Logs and Registers
902-22. Credentials Files
903. Personnel Security Records
903-01. Security Clearance and Access Authorization Administrative Subject Files
903-02. Security Clearance and Access Authorization Administrative Policy Subject Files
903-03. Administration and Operation Files
903-04. Background Investigations for Access Authorizations
903-05. Security Clearance and Access Authorization Case Records
903-06. Security Clearance and Access Authorization Status Files
903-07. Security Violations Files
903-08. Classified Information Non-Disclosure Agreements
904. Safety Management Records
904-01. Safety Files
904-02. Safety Reports
904-03. Safety Procedures and Programs
904-04. Safety Policies
904-05. Accident Files
904-06. Records that Demonstrate the Capability for Safe Operations
904-07. Records that Verify the Performance of Safe Operations
904-08. Safe Work Permits
904-09. Safety Training Files
904-10. Hazardous Waste Management Files
905. Emergency Planning Files
905-01. Emergency Planning Files
906. Environmental Compliance and Management Records
906-01. Environmental Compliance and Management Policies
906-02. Environmental Compliance and Management Subject Files
906-03. Environmental Compliance and Management Reports
906-04. Environmental Analysis, Management Studies, and Endangered Species Act
906-05. Environmental Assessment and Evaluation Methodology
907. National Environmental Policy Act (NEPA) Records
907-01. Environmental Impact Statement (EIS) Files
908. Resources and Compliance Records
908-01. Cultural Resources
908-02. Wildlife Resources
908-03. Fish Resources
908-04. Mineral Resources
908-05. Clean Water Act
908-06. Clean Air Act
908-07. Pest Management Program
908-08. Environmental Commitment
908-09. Protective Clothing Reviews and Approvals
908-10. Fire Management Files
909. Electronic Mail and Word Processing System Copies
909-01. Electronic Copies of Records
CHAPTER 1000. PROPERTY MANAGEMENT
1001. Personal Property Management Program
1001-01. General Personal Property Management Files
1001-02. Personal Property Management Policies and Procedures Files
1001-03. Personal Property Management Reports
1001-04. Personal Property Classification
1001-05. Personal Property Accountability Files
1001-06. Personal Property Loan Activities
1001-07. Personal Property Disposal Case Files
1001-08. Bureau Board of Survey Files
1002. Motor Vehicle, Aircraft, and Watercraft Management Files
1002-01. General Motor Vehicle, Aircraft, and Watercraft Management Files
1002-02. Motor Vehicle, Aircraft, and Watercraft Management Policies and Procedures Files
1002-03. Motor Vehicle, Aircraft, and Watercraft Management Reports
1002-04. Motor Vehicle, Aircraft, and Watercraft Alleged Misuse Files
1002-05. Motor Vehicle, Aircraft, and Watercraft Operation and Maintenance Files
1003. Energy Conservation Management Files
1003-01. General Energy Conservation Management Files
1003-02. Energy Conservation Management Policies and Procedures
1003-03. Energy Conservation Management Reports
1004. Museum Management Files
1004-01. General Museum Management Files
1004-02. Museum Management Policies and Procedures
1004-03. Museum Management Reports
1004-04. Museum Accountability Files
1004-05. Museum Preservation Maintenance Files
1004-06. Loan and Exhibits Correspondence
1005. Real Property Management Program
1005-01. General Real Property Management Files
1005-02. Real Property Management Policies and Procedures
1005-03. Real Property Reports
1005-04. Bureau-Owned Real Property
1005-05. Real Property Maintenance Records
1005-06. Building Operations Plans
1005-07. GSA and Bureau-Leased Space Files
1005-08. Federal Real Property Management (FRPM) System
1006. Electronic Mail and Word Processing System Copies
1006-01. Electronic Copies of Records
CHAPTER 1100. AUDIOVISUAL RECORDS
1101. Official Portraits of USGS Directors and Other High-Ranking USGS Officials
1101-01. Official Portrait Photographs
1101-02. Portrait Photographs of Other USGS Personnel
1102. General Photography Records
1102-01. Documentary and Research Photography - USGS Mission-Related Records
1102-02. Photography - USGS Non-Mission Related Records
1103. Motion Picture Records
1103-01. Motion Pictures - USGS-Sponsored and Mission-Related Records
1103-02. Motion Pictures - Non-Mission Related Records
1104. Video Recordings
1104-01. Video Recordings - USGS-Sponsored and Mission-Related Records
1104-02. Video Recordings - USGS-Sponsored and Non-Mission Related Records
1105. Audio (Sound) Recordings
1105-01. Audio Recordings - USGS-Sponsored and Mission-Related Records
1106. Miscellaneous Records
1106-01. Related Documentation
1107. Electronic Mail and Word Processing System Copies
1107-01. Electronic Copies of Records
1201. Digital Geospatial Data
1201-01. Geospatial Data Sets
1202. Cartographic Records
1202-01. Printed Maps
1202-02. Cartographic Records Prepared During Intermediate Stages of Publication
1203. Remote Sensing Records
1203-01. Remote Sensing Records
1204. Architectural Drawings
1204-01. Architectural Drawings of Temporary Structures and Buildings or of Buildings not Critical to the Mission of the USGS
1204-02. Contract Negotiation Drawings
1204-03. Space Assignment Plans
1204-04. Architectural Models
1204-05. Engineering Drawings of Routine Minor Parts
1204-06. Drawings Reflecting Minor Modifications
1204-07. Paint Plans and Samples
1205. Electronic Mail and Word Processing System Copies
1205-01. Electronic Copies of Records
CHAPTER 1300. PUBLISHING RECORDS
1301. USGS Information Products
1301-01. Official Record Set
1301-02. All Other Copies
1301-03. Review and Approval Records and Copyright Permission Records
1301-04. Working Papers, Manuscripts, and Background Materials
1302. Research Records Supporting Publications
1302-01. Research Records Supporting Publications
1303. Information Products Management Files
1303-01. Information Products Management Policies and Procedures
1303-02. Information Products Directives and Instructions
1303-03. Information Products Management Reports
1303-04. Information Products Customer Mailing Lists
1303-05. Information Products Indexes and Checklists
1303-06. General Information Products Management Files
1304. Unofficial Information Products, Newsletters, and USGS Announcements
1304-01. Unofficial Information Products, Newsletters, and USGS Announcements
1305. Electronic Files, Artwork, Camera-Ready Originals, and Line and Half-tone Negatives
1305-01. Electronic Files, Artwork, Camera-Ready Originals, and Line and Half-tone Negatives
1306. Printing Project Files
1306-01. Project Files
1307. Electronic Mail and Word Processing System Copies
1307-01.Electronic Copies of Records
Appendix 1 - Abbreviations and Definitions
Appendix 2 - Records Disposition Authority
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