FY 2000 Annual Aggregate Data Reporting for States and Territories (ACF-800) |
Index: FY 2000 Overview | ACYF-PI-CC-00-05 | ACF-800 Form | ACF-800 Instructions/Definitions | (Collection also available in Word and PDF) |
Related
Items: On-line
help for ACF-800 | ACF
Regional Liaisons | Data
Submission Site | Registration
for Internet Submissions | 1999Annual Aggregate Data Report (ACF-800) |
Program Instruction (ACYF-PI-CC-00-05) |
ACF Administration |
U.S. DEPARTMENT OF HEALTH AND
HUMAN SERVICES Administration on Children, Youth and Families |
|
1. Log No: ACYF-PI-CC-00-05 | 2. Issuance Date: 11-9-00 | |
3. Originating Office: Child Care Bureau | ||
4. Key Words: Child Care and Development Fund (CCDF) - Submission of the Revised State-Level Aggregate Report (ACF-800) by States and Territories |
To: |
State and Territorial Child Care Administrators and Other
Interested Parties |
Subject: |
Child Care and Development Fund (CCDF) reporting changes
for States and Territories |
References: |
The Child Care and Development Block Grant Act of 1990 as
amended by the Personal Responsibility and Work Opportunity
Reconciliation Act of 1996 (PL 104-193) and the Balanced Budget
Act of 1997 (PL 105-33). |
Purpose: |
To inform States and Territories
of instructions for collection of annual State-level aggregate
CCDF data (ACF-800). |
Background: |
State-level aggregate child care
program information for the Child Care and Development Fund
is required by Sec. 658K of the Child Care Development Block
Grant Act as amended by the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996. This report collection
was modified by the Balanced Budget Act of 1997. |
Definition: |
Aggregate data for the ACF-800 are
required to be total, unduplicated
counts of the State or Territory's CCDF caseload. Therefore,
each family, child, and provider must be counted only once during
the reporting period as indicated. |
Due Dates for the State-Level Aggregate Report: |
The State-level aggregate report (ACF-800) for FY 2000 is due December 31, 2000, as stipulated by the statute. Forms and instructions for the completion of this report are attached and available on the Child Care Bureau website. The submission site for ACF-800 data is: /programs/ccb/report/formhelp/acf800/presub.htm. The OMB-approved form and instructions are attached for the
fourth State-level aggregate data collection, which is due
December 31, 2000 (see Attachment A). This report will cover
the period of October 1, 1999 to September 30, 2000. |
Who must report: |
All CCDF lead agencies in the States,
the District of Columbia, and Territories (including Puerto
Rico, American Samoa, Guam, Northern Mariana Islands, and the
US Virgin Islands) are responsible for completing the ACF-800. |
Reporting burden: |
The public reporting burden for collecting
the information in this Annual Report is estimated to average
50 hours per report. This estimate includes the time for completing
and reviewing the instructions, searching existing data sources,
gathering and maintaining the data needed, and completing and
reviewing the reporting form. Comments regarding the burden
estimate or any other aspect of this information collection,
including suggestions for reducing this burden, should be sent
to: Reports Manager, Child Care Bureau, Switzer Building, 330
C Street SW, Washington, D.C. 20447; and to the Office of Information
and Regulatory Affairs, Office of Management and Budget, Washington,
D.C. 20503. |
Changes: |
Several changes to the ACF-800 form have been approved by OMB:
|
Additional information: |
The following four items in the report involve additional explanation from Lead Agencies:
Space is available on the Internet form to include the additional
information for answers 7, 16, and 21. A Lead Agency may e-mail
line 22 reports and materials by selecting the e-mail address
that appears at line 22. This will launch an e-mail screen
that includes the correct address. Reports and materials may
be sent as attachments to the e-mail. (If difficulties are
encountered, technical assistance may be obtained through
the Child Care Automation
Resource Center.) |
State-level report submission strategies: |
The State-level aggregate report should be submitted through the Internet, unless other arrangements have been made with the appropriate Regional Office. To make submission easier, the web-based form automatically checks errors. If errors are found, they are highlighted in red. The data errors can also be corrected through the Internet. To ensure the validity of the data submitted, the web site is secured and requires a log-in and password for submission. More information about the ACF-800 submission site is available at: /programs/ccb/report/formhelp/acf800/sub_site.htm. If you or your staff have a password from last year, you do not need to request a new one for this year. (Call the Child Care Automation Resource Center at 1-877-249-9117 to be reminded about your password from last year). To ensure appropriate authorization for new staff to submit the aggregate data electronically, the Lead Agency should submit the ACF-800 Internet Submission Form, which is attached to this Program Instruction. The form should be mailed or faxed by December 1, 2000 to: The Child Care Automation Resource Center (CCARC) will contact the new staff identified on the form to provide further instructions and guidance on using the ACF-800 data entry site. |
Child care information systems technical assistance |
The Child Care Bureau awarded a contract for information systems technical assistance and development to Anteon Corp. The services of the Child Care Automation Resource Center (CCARC) are provided as a part of that contract. Online help related to the ACF-800 is available at the CCB web site at: /programs/ccb/report/formhelp/acf800/index.htm. The Resource Center also has liaisons with backgrounds in
information systems who are ready to assist you with your
information systems questions and concerns. You may contact
the Center for assistance in completing the State-level report
at: 877-249-9117 on weekdays, 9:00 a.m. to 5:00 p.m. (Eastern
Time). Their email address is: CCARC@childcaredata.org. |
Reporting problems: |
Lead agencies anticipating problems in complying with the statutory reporting requirements should contact the appropriate Regional Office for technical assistance. Questions about this information memorandum should be directed as follows: Reporting Deadlines/Problems: ACF Regional Office State-Level Report Requirements: /programs/ccb/report/formhelp/acf800/index.htm Information Systems: Child Care Automation Resource Center (877-249-9117); /programs/ccb/ta/ccarc/index.htm; Email: CCARC@childcaredata.org |
Attachments: CCDF Annual Aggregate Report (ACF-800 Form) ACF-800 Reporting Instructions/Definitions Internet Registration Form Regional Office Contact List |
Index: FY 2000 Overview | ACYF-PI-CC-00-05 | ACF-800 Form | ACF-800 Instructions/Definitions | (Collection also available in Word and PDF) |
Related
Items: On-line
help for ACF-800 | ACF
Regional Liaisons | Data
Submission Site | Registration
for Internet Submissions | |