Official travel is any travel by a federal or contractor employee who is conducting U.S. government business for authorized and official purposes. DOE travelers approved to travel for official purposes must make travel reservations through a Department of Energy designated Travel Management Center.

Regulations and Guidelines:

• Department of Energy’s  “Travel Policy and Procedures” O 552.1A at http://www.directives.doe.gov/pdfs/doe/doetext/neword/552/o5521a.html
• Department of Energy’s “U.S. Department of Energy Travel Manual” DOE M 552.1-1A at
  http://www.directives.doe.gov/pdfs/doe/doetext/neword/552/m5521-1a.html
• Federal Travel Regulations at www.gsa.gov/travelpolicy 
• Department of Energy's "Official Foreign Travel" DOE O 551.1C at
  http://www.directives.doe.gov/pdfs/doe/doetext/neword/551/o5511c.html
• Foreign Travel Per Diem Rates

Domestic Travel Reservations (ADTRAV)

ADTRAV Travel Management is the Department of Energy’s Travel Management Center located in Washington, D.C.  ADTRAV provides a full range of travel agent services including, but not limited to, arranging and booking official travel for individuals and groups, making travel related reservations, providing travel policy support; providing customer service, reconciling central billed accounts; and providing travel related reports and information to management.  

All domestic travel for DOE requires prior travel authorization and approval in the GOVTRIP system at http://www.govtrip.com/

Official Foreign Travel

Official foreign travel is defined as approved travel (whether wholly or partly on official business) from the United States (including Alaska, Hawaii, the Commonwealths of Puerto Rico and the Northern Mariana Islands, and the territories and possessions of the United States) to a foreign country and return or travel between foreign countries by persons, including foreign nationals, whose salaries or travel expenses or both will ultimately be funded in whole or in part by  DOE/NNSA from its appropriations.  Official foreign travel also includes travel funded by non-DOE or non-NNSA from its appropriations.  Official foreign travel also includes travel funded by non-DOE or non-NNSA sources for which the traveler represents the Department or NNSA or conducts business on behalf of the U.S. Government.

The Department of State offers a free Travel Registration service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country.  Registration allows you to record information about your upcoming trip abroad that the Department of State can use to assist you in case of an emergency. The Travel Registration Website is http://www.travel.state.gov/

Travel Warnings are also available at www.travel.state.gov

Foreign Travel Management System (FTMS)

The Foreign Travel Management System (FTMS) is a DOE-wide centralized system for recording, tracking, and securing approvals of all foreign travel conducted by DOE Federal employees and contractors. In order for DOE Federal employees and contractors to conduct international travel, the trip request must be entered and approved in FTMS.  Prior to final approval within FTMS, country clearance must be obtained from the respective country(ies) to be visited.  The system is located at:  https://ftms.doe.gov/

Processing Foreign Travel at DOE includes the following requirements:

1. Approved Travel Authorization in the Gov Trip Travel System
2. A completed trip request in FTMS
3. Country Clearance Approval
4. Valid Official/Diplomatic Passport
5. Appropriate and valid Visa(s)
6. Review of required immunizations