Overview Two of the
goals of the U.S. Department of Housing and Urban Development (HUD) are to empower
communities and restore public trust. The overall objective of the Grants Evaluation
Division of the Office of Native American Programs (ONAP) is to assist tribes
and/or Tribally Designated Housing Entities (TDHE) in accomplishing their housing
and community development objectives, thereby empowering Native American communities.
Through oversight and monitoring, the ONAP Grants Evaluation Division builds public
trust. The purpose of oversight and monitoring is to: - ensure that
programs are implemented in a timely manner in compliance with all applicable
requirements;
- identify instances and trends that indicate superior, satisfactory,
or deficient performance;
- develop and implement actions to reinforce,
improve, correct, or supplement recipient performance, as appropriate; and
- identify
technical assistance needs and provide pro-active support.
Monitoring
HUD reviews the performance of recipients to determine whether they: - have
carried out their eligible activities in a timely manner,
- have eligible
activities and certifications in accordance with the individual program requirements
and with other applicable laws, and
- have a continuing capacity to carry
out those activities in a timely manner.
HUD monitoring consists
of on-site review and off-site (or remote) review of records, reports, and audits.
On-site reviews are conducted at the grant recipients' offices and may include
visits to housing sites. Grant recipients may be requested to provide additional
information to the Area ONAP after completion of the on-site visit and before
completion of HUD's review. Unusual situations aside, the Area ONAP will provide
written notice and details of the monitoring visit at least 30 days in advance.
A remote review consists of a thorough review of all information available in
the Area ONAP's files concerning a grant recipient. The Area ONAP may request
submission of information from the grant recipient to supplement information available
in HUD's records prior to the completion of the review. Upon completion
of either type of review, a draft report will be provided to the grant recipient
for comment, per 24 CFR § 1000.528. Once the comment period has expired, HUD will
issue a final report that addresses any comments received. At this website
you can find links to: Guidebooks Reporting Requirements Available Report
Forms Current Year Monitoring Schedule Access to all monitoring reports
issued since 2000 HUD Inspector General Audit Reports
Guidebooks
Grants
Evaluation Guidebook (Adobe PDF, 259 pages) Provides
general processing requirements, guideline procedures, and tools for Grants Evaluation
staff. (Soon to be revised.) Self-Monitoring
Guidebook (Adobe PDF, 177 pages) Developed by ONAP
to assist Indian Housing Block Grant (IHBG) recipients meet their self-monitoring
responsibilities under NAHASDA. This Guidebook is presented in chapters which
address various organizational components of a recipients operation. While the
Guidebook is developed for the IHBG program, it can be useful to any grant recipient
in establishing a self-monitoring program. Reporting
requirements Reporting requirements for each of the HUD programs
currently or previously available to Indian tribes or other Indian entities are
somewhat different based upon the applicable statutory authorities and program
regulations. The reporting requirements for each HUD ONAP grant program can be
found in Guidance No.
2001-04, Reporting Requirements for Programs Administered by ONAP. Available
Report Forms
Recipients of Indian Community Development Block Grant (ICDBG) funds are required
to submit an annual status and evaluation report (ASER) on previously funded open
grants 45 days after the end of the Federal fiscal year and at the time of grant
close out. No standard format is required. The report is in narrative form, addressing
the following areas: - Progress. A description of the progress made in
completing approved activities. This description should include a listing of work
remaining, as well as a revised implementation schedule, if necessary.
-
Expenditure of funds. A breakdown of funds spent on each major project activity
or category.
- Grantee Assessment. If the project has been completed,
an evaluation of the effectiveness of the project in meeting the community development
needs of the grantee.
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