Administrative Fees

Overview

The files following this narrative provide the CY 2008 administrative fees for the Housing Choice Voucher Program. For CY 2008, in accordance with the Appropriations Act, administrative fees will be paid on the basis of units leased as of the first day of each month; this data will be extracted from the Voucher Management System at the close of each reporting cycle.

Three fee rates are provided for each housing authority (HA). The first rate, Column A, applies to the first 7200 unit months leased in CY 2008. The second rate, Column B, applies to all remaining unit months leased in CY 2008. The third rate, Column C, applies to all unit months leased in units owned by the HA; these units are not included in the Columns A and B totals. HAs should indicate in the Comments section of the VMS submittal any units leased for the month that are HA-owned. These units should still be reported in the regular leasing categories as well.

The fee rates for each HA are those rates covering the areas in which each HA has the greatest proportion of its participants, based on most recent PIC data. In many cases, HAs have participants in more than one fee area. If an HA so chooses, the HA may request that the Department establish a blended fee rate schedule (Columns A, B and C), that will consider proportionately all areas in which participants are located. Once a blended rate schedule is calculated, it will be used to determine the HA's fee eligibility for all quarters of CY 2008. For each HA's information, also posted here is the complete list of fee areas nationwide, with the fee rates.

The Department is presently disbursing administrative fee funds monthly to each HA; these disbursements are based on December 2007 fees. HAs should not assume that the fees actually earned will match the funds being disbursed. The Department will calculate each HA's fee eligibility after the VMS data for each quarter is available. The funds available each quarter will be one-quarter of the annual appropriation for 2008. Each HA's eligibility will be pro-rated if needed to ensure that earnings for the quarter do not exceed one-quarter of the annual appropriation. If pro-rations are necessary, the same percentage will be applied to all HAs.

HAs should use these fee rates, at the pro-rated level each quarter, to determine billing amounts for portability activities.