[Federal Register: January 4, 1999 (Volume 64, Number 1)] [Notices] [Page 205-236] From the Federal Register Online via GPO Access [wais.access.gpo.gov] [DOCID:fr04ja99-118] [[Page 205]] _______________________________________________________________________ Part II Department of Education _______________________________________________________________________ Bilingual Education: Systemwide Improvement Grants; Inviting Applications for New Awards for Fiscal Year 1999; Notice [[Page 206]] ----------------------------------------------------------------------- DEPARTMENT OF EDUCATION [CFDA No.: 84.291R] Bilingual Education: Systemwide Improvement Grants; Notice Inviting Applications for New Awards for Fiscal Year 1999. Note to Applicants: This notice is a complete application package. Together with the statute authorizing the program and applicable regulations governing the program, including the Education Department General Administrative Regulations (EDGAR), this notice contains all of the information, application forms, and instructions needed to apply for an award under this program. The statutory authorization for this program, and the application requirements that apply to this competition, are set out in sections 7115 and 7116 of the Elementary and Secondary Education Act of 1965, as amended by the Improving America's Schools Act of 1994 (Pub. L. 103- 382, enacted October 20, 1994 (the Act) (20 U.S.C. 7425 and 7426)). Purpose of Program: This program provides grants to implement districtwide bilingual education programs or special alternative instructional programs to improve, reform, and upgrade relevant programs and operations, within an entire local educational agency (LEA), that serve a significant number of limited English proficient (LEP) children and youth in one or more LEAs with significant concentrations of these children and youth. Eligible Applicants: (1) One or more LEAs; or (2) one or more LEAs in collaboration with an institution of higher education, community- based organizations, other LEAs, or a State educational agency. Deadline for Transmittal of Applications: February 26, 1999. Deadline for Intergovernmental Review: April 27, 1999. Available Funds: $4 million. Estimated Range of Awards: $350,000--$650,000. Estimated Average Size of Awards: $500,000. Estimated Number of Awards: 8. Note: The Department is not bound by any estimates in this notice. Project Period: 60 months. Applicable Regulations: (a) The Education Department General Administrative Regulations (EDGAR) 34 CFR Part 74, 75 ,77, 79, 80, 81, 82, 85, and 86; and (b) 34 CFR Part 299. Description of Program: Grants under this program may be used during the first 12 months exclusively for activities preparatory to the delivery of services. Grants may be used to improve the education of limited English proficient students and their families by reviewing, restructuring, and upgrading-- (A) Educational goals, curriculum guidelines and content, standards and assessments; (B) Personnel policies and practices including recruitment, certification, staff development, and assignment; (C) Student grade-promotion and graduation requirements; (D) Student assignment policies and practices; (E) Family education programs and parent outreach and training activities designed to assist parents to become active participants in the education of their children; (F) The instructional program for limited English proficient students by identifying, acquiring and upgrading curriculum, instructional materials, educational software and assessment procedures and, if appropriate, applying educational technology; (G) Tutorials and academic or career counseling for children and youth of limited-English proficiency; and (H) Such other activities, related to the purposes of this part, as the Secretary may approve. Priorities Absolute Priority: The priority in the notice of final priority for this program, as published in the Federal Register on October 30, 1995 (60 FR 55246-55247) applies to this competition. Under 34 CFR 75.105(c)(3) and section 7115(a) of the Act, the Secretary gives an absolute preference to applications that meet the following priority. The Secretary funds under this competition only applications that meet this absolute priority: Projects that serve only LEAs in which the number of LEP students, in each LEA served, is at least 1,000 or at least 25 percent of the total student enrollment. Competitive Priority: Within the absolute priority specified in this notice, the Secretary under 34 CFR 75.105(c)(2)(i) and 34 CFR 299.3(b) gives preference to applications that meet the following competitive priority. The Secretary awards 5 points to an application that meets this competitive priority. These points are in addition to any points the application earns under the selection criteria for the program: Projects that will contribute to systemic educational reform in an Empowerment Zone, including a Supplemental Empowerment Zone, or an Enterprise Community designated by the United States Department of Housing and Urban Development or the United States Department of Agriculture, and are made an integral part of the Zone's or Community's comprehensive community revitalization strategies. A list of areas that have been designated as Empowerment Zones and Enterprise Communities is provided at the end of this notice. Invitational Priority: Within the absolute priority specified in this notice, the Secretary is particularly interested in applications that meet the invitational priority in the next paragraph. An application that meets this invitational priority does not receive competitive or absolute preference over other applications (34 CFR 75.105(c)(1)). Applicants that consider the Department of Education Professional Development Principles in planning and designing a Systemwide Improvement Grant project. These principles call for educator professional development that focuses on teachers as central to student learning, yet includes all other members of the school community; focuses on individual, collegial, and organizational improvement; respects and nurtures the intellectual and leadership capacity of teachers, principals, and others in the school community; reflects best available research and practice in teaching, learning, and leadership; enables teachers to develop further expertise in subject content, teaching strategies, uses of technologies, and other essential elements in teaching to high standards; promotes continuous inquiry and improvement embedded in the daily life of schools; is planned collaboratively by those who will participate in and facilitate that development; requires substantial time and other resources; is driven by a coherent long-term plan; is evaluated ultimately on the basis of its impact on teacher effectiveness and student learning; and uses this assessment to guide subsequent professional development efforts. Selection Criteria (a)(1) The Secretary uses the following selection criteria in 34 CFR 75.210 and sections 7116 and 7123 of the Act to evaluate applications for new grants under this competition. (2) The maximum score for all of these criteria is 100 points. (3) The maximum score for each criterion is indicated in parentheses. (b) The criteria--(1) Extent of need for the project. (15 points) The Secretary [[Page 207]] considers the need for the proposed project. In determining the need for the proposed project, the Secretary considers the following factors: (i) The number of children and youth of limited-English proficiency in the school district to be served. (ii) The characteristics of such children and youth, such as-- (A) Language spoken; (B) Dropout rates; (C) Proficiency in English and the native language; (D) Academic standing in relation to the English-proficient peers of those children and youth; and (E) If applicable, the recency of immigration. (Authority: 20 U.S.C. 7426(g)(1)(A)) (2) Project Design. (35 points) (i) The Secretary considers the quality of the design of the proposed project. In determining the quality of the design of the proposed project, the Secretary considers the following factors: (i) The extent to which the project design: (A) Relates to the linguistic and academic needs of the children and youth of limited-English proficiency to be served; (B) Is coordinated with other programs under this Act, the Goals 2000: Educate America Act and other Acts, as appropriate in accordance with section 14306 of this Act; (C) Involves the parents of the children and youth of limited- English proficiency to be served; (D) Ensures accountability in achieving high academic standards; and (E) Promotes coordination of services for the children and youth of limited-English proficiency to be served and their families. (ii) If appropriate, the quality of the applicant's proposal to collaborate with institutions of higher education, community-based organizations, local or State educational agencies, private schools, nonprofit organizations, or businesses in carrying out the project. (iii) The extent to which the project will be integrated with the overall educational program. (iv) The extent to which the project will provide for training for personnel participating in or preparing to participate in the program which will assist such personnel in meeting State and local certification requirements and that, to the extent possible, will award college or university credit for such training. (Authority: 20 U.S.C. 7426(g)(1)(B) and (c), (2)(B)(i), and (i)(5)) (3) Proficiency in English and Another Language. (5 points) The Secretary reviews each application to determine the extent to which the project will provide for the development of bilingual proficiency both in English and another language for all participating students. (Authority: 20 U.S.C. 7426(i)(a)(1)) (4) Quality of the management plan. (10 points) The Secretary considers the quality of the management plan for the proposed project. In determining the quality of the management plan for the proposed project, the Secretary considers the following factors: (i) The adequacy of the management plan to achieve the objectives of the proposed project on time and within budget, including clearly defined responsibilities, timelines, and milestones for accomplishing project tasks. (ii) The extent to which the time commitments of the project director and principal investigator and other key project personnel are appropriate and adequate to meet the objectives of the proposed project. (Authority: 34 CFR 75.210(g)(1) and (2)(i) and (iv)) (5) Quality of key personnel. (10 points) The Secretary reviews each application to determine how well the project meets the following requirements: (i) Employment of teachers in the proposed program that, individually or in combination, are proficient in English, including written, as well as oral, communication skills. (ii) Use of qualified personnel, including personnel who are proficient in the language or languages used in instruction. (Authority: 20 U.S.C. 7426(g)(1)(E) and (h)(1)) (6) Adequacy of Resources. (5 points) The Secretary considers the adequacy of resources for the proposed project. In determining the adequacy of resources for the proposed project, the Secretary considers the following factors: (i) The extent to which the budget is adequate to support the proposed project. (ii) The extent to which costs are reasonable in relation to the objectives, design, and potential significance of the proposed project. (Authority: 34 CFR 75.210(f)(1) and (2)(iii)-(iv)) (7) Evaluation plan. (15 points) The Secretary reviews each application to determine how well the proposed project's evaluation will meet the following requirements: (i) Student evaluation and assessment procedures must be valid, reliable, and fair for limited English proficient students. (ii) The evaluation must include-- (A) How students are achieving the State student performance standards, if any, including data comparing children and youth of limited-English proficiency with nonlimited English proficient children and youth with regard to school retention, academic achievement, and gains in English (and, if applicable, native language) proficiency; (B) Program implementation indicators that provide information for informing and improving program management and effectiveness, including data on appropriateness of curriculum in relationship to grade and course requirements, appropriateness of program management, appropriateness of the program's staff professional development, and appropriateness of the language of instruction; (C) Program context indicators that describe the relationship of the activities funded under the grant to the overall school program and other Federal, State, or local programs serving children and youth of limited English proficiency. (Authority: 20 U.S.C. 7426(h)(3) and 7433 (c)(1)-(3)) (8) Capacity Building, Dissemination, and Serving Students with Disabilities. (5 points) The Secretary reviews each application to determine the extent to which: (i) Limited English proficient students who are disabled will be identified and served in accordance with the requirements of the Individuals with Disabilities Education Act; [20 U.S.C. 1400 et seq.]; (ii) The assistance provided under the application will contribute toward building the capacity of the applicant to provide a program on a regular basis, similar to that proposed for assistance, which will be of sufficient size, scope, and quality to promise significant improvement in the education of students of limited-English proficiency; (iii) The applicant will have the resources and commitment to continue the program when assistance is reduced or no longer available; and (iv) The applicant will provide for utilization of the State and national dissemination sources for program design and in dissemination of results and products. (Authority: 20 U.S.C. 7426(h)(3), (5), and (6)) Intergovernmental Review of Federal Programs This program is subject to the requirements of Executive Order 12372 (Intergovernmental Review of Federal [[Page 208]] Programs) and the regulations in 34 CFR Part 79. The objective of the Executive order is to foster an intergovernmental partnership and to strengthen federalism by relying on State and local processes for State and local government coordination and review of proposed Federal financial assistance. Applicants must contact the appropriate State Single Point of Contact to find out about, and to comply with, the State's process under Executive order 12372. Applicants proposing to perform activities in more than one State should immediately contact the Single Point of Contact for each of those States and follow the procedure established in each State under the Executive order. If you want to know the name and address of any State Single Point of Contact, see the list published in the Federal Register on November 3, 1998 (63 FR 59452 through 59455). In States that have not established a process or chosen a program for review, State, areawide, regional, and local entities may submit comments directly to the Department. Any State Process Recommendation and other comments submitted by a State Single Point of Contact and any comments from State, areawide, regional, and local entities must be mailed or hand-delivered by the date indicated in this notice to the following address: The Secretary, E.O. 12372--CFDA# 84.291R, U.S. Department of Education, Room 6213, 600 Independence Avenue, SW., Washington, D.C. 20202-0124. Proof of mailing will be determined on the same basis as applications (see 34 CFR 75.102). Recommendations or comments may be hand-delivered until 4:30 p.m. (Eastern time) on the date indicated in this notice. PLEASE NOTE THAT THE ABOVE ADDRESS IS NOT THE SAME ADDRESS AS THE ONE TO WHICH THE APPLICANT SUBMITS ITS COMPLETED APPLICATION. Do not send applications to the above address. Instructions for Transmittal of Applications (a) If an applicant wants to apply for a grant, the applicant shall-- (1) Mail the original and two copies of the application on or before the deadline date to: U.S. Department of Education, Application Control Center, Attention: (CFDA# 84.291R), Washington, D.C. 20202- 4725, or (2) Hand deliver the original and two copies of the application by 4:30 p.m. (Eastern time) on or before the deadline date to: U.S. Department of Education, Application Control Center, Attention: (CFDA# 84.291R), Room 3633, Regional Office Building #3, 7th and D Streets, SW., Washington, D.C. (b) An applicant must show one of the following as proof of mailing: (1) A legibly dated U.S. Postal Service postmark. (2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service. (3) A dated shipping label, invoice, or receipt from a commercial carrier. (4) Any other proof of mailing acceptable to the Secretary. (c) If an application is mailed through the U.S. Postal Service, the Secretary does not accept either of the following as proof of mailing: (1) A private metered postmark. (2) A mail receipt that is not dated by the U.S. Postal Service. Note: (1) The U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, an applicant should check with its local post office. (2) The Application Control Center will mail a Grant Application Receipt Acknowledgment to each applicant. If an applicant fails to receive the notification of application receipt within 15 days from the date of mailing the application, the applicant should call the U.S. Department of Education Application Control Center at (202) 708-9495. (3) The applicant must indicate on the envelope and in Item 10 of the Application for Federal Assistance (Standard Form 424) the CFDA number and suffix letter of the competition under which the application is being submitted. Application Instructions and Forms This notice contains the following forms and instructions, including a statement regarding estimated public reporting burden, a notice to applicants regarding compliance with section 427 of the General Education Provisions Act, a checklist for applicants, various assurances, certifications, and required documentation: a. Instructions for Application Narrative. b. Additional Guidance. c. Estimated Public Reporting Burden. d. Notice to All Applicants (OMB No. 1801-0004). e. Checklist for Applicants. f. Application for Federal Assistance (Standard Form 424 (Rev. 4- 88) and Instructions. g. Budget Information-Non-Construction Programs (ED Form No. 524) and Instructions. h. Group Application Certification. i. Student Data. j. Project Documentation. k. Program Assurances. l. Assurances-Non-Construction Programs (Standard Form 424B) and instructions. m. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (ED 80-0013) and instructions. n. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions (ED 80-0014, 9/90) and instructions. (Note: This form is intended for the use of grantees and should not be transmitted to the Department.) o. Disclosure of Lobbying Activities (Standard Form LLL) (if applicable) and instructions. This document has been marked to reflect statutory changes. See the notice published in the Federal Register (61 FR 1413) by the Office of Management and Budget on January 19, 1996. An applicant may submit information on photostatic copies of the application form, budget forms, assurances, and certifications. However, the application form, the assurances, and the certifications must each have an original signature. All applicants must submit ONE original signed application with ink signatures on all forms and assurances, and Two (2) copies of the application. Please mark each application as original or copy. No grant may be awarded unless a complete application has been received. For Further Information Contact: Cecile Kreins, U.S. Department of Education, 600 Independence Avenue, SW., Room 5090, Switzer Building, Washington, D.C. 20202-6510. Telephone: Cecile Kreins (202) 205-5568. Individuals who use a telecommunications device for the deaf (TDD) may call the Federal Information Relay Service (FIRS) at 1-800-877-8339 between 8 a.m. and 8 p.m., Eastern time, Monday through Friday. Individuals with disabilities may obtain this notice in an alternate format (e.g., Braille, large print, audiotape, or computer diskette) on request to one of the contact persons listed in the preceding paragraph. Please note, however, that the Department is not able to reproduce in an alternate format the standard forms included in the notice. Electronic Access to This Document Anyone may view this document, as well as all other Department of Education documents published in the Federal Register, in text or portable [[Page 209]] document format (pdf) on the World Wide Web at either of the following sites: http://ocfo.ed.gov/fedreg.htm http://www.ed.gov/news.html. To use the pdf you must have the Adobe Acrobat Reader Program with Search, which is available free at either of the preceding sites. If you have questions about using the pdf, call the U.S. Government Printing Office at (202) 512-1530 or, toll free at 1-888-293-6498. Anyone may also view these documents in text copy only on an electronic bulletin board of the Department. Telephone: (202) 219-1511 or, toll free, 1-800-222-4922. The documents are located under Option G--Files/Announcements, Bulletins and Press Releases. Note: The official version of this document is the document published in the Federal Register. Program Authority: 20 U.S.C. 7424. Dated: December 23, 1998. Delia Pompa, Director, Office of Bilingual Education and Minority Languages Affairs. Estimated Burden Statement According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB number. The valid OMB control number for this information collection is OMB No. 1885-0537 (exp. 12/31/2001). The time required to complete this information collection is estimated to average 120 hours per response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this form, please write to: U.S. Department of Education, Washington, D.C. 20202-4651. If you have comments or concerns regarding the status of your individual submission of this form, write directly to: Office of Bilingual Education and Minority Languages Affairs, U.S. Department of Education, 600 Independence Avenue, SW., room 5605, Switzer Building, Washington, D.C. 20202-6510. Application Instructions Mandatory Page Limit for the Application Narrative The narrative is the section of the application where you address the selection criteria used by reviewers in evaluating the application. You must limit the narrative to the equivalent of no more than 75 pages, using the following standards: (1) A page is 8.5'' x 11'', printed on one side only with 1'' margins at the top, bottom, and both sides. (2) You must double space (no more than three lines per vertical inch) all text in the application narrative, including titles, headings, footnotes, quotations, references, and captions, as well as all text in charts, tables, figures, and graphs. (3) If you use a proportional computer font, you may not use a font smaller than a 12-point font. If you use a non-proportional font or a typewriter, you may not use more than 12 characters per inch. (4) The page limit does not apply to the Application for Federal Education Assistance Form (ED 424); the Budget Information Form (ED 524) and attached itemization of costs; the other application forms and attachments to those forms; the assurances and certifications; or the one-page abstract and the table of contents described below. The page limit applies only to item 14 in the Checklist for Applicants provided below. IF, IN ORDER TO MEET THE PAGE LIMIT, YOU USE PRINT SIZE, SPACING, OR MARGINS SMALLER THAN THE STANDARDS SPECIFIED IN THIS NOTICE, YOUR APPLICATION WILL NOT BE CONSIDERED FOR FUNDING. Abstract The narrative should begin with an abstract that includes a short description of the population to be served by the project, project objectives, and planned project activities. Selection Criteria The narrative should address fully all aspects of the selection criteria in the order listed and should give detailed information regarding each criterion. Do not simply paraphrase the criteria. Do not include resumes or curriculum vitae for project personnel; provide position descriptions instead. Do not send letters of support unless they are critical to the objectives of the program. Empowerment Zone/Enterprise Community Priority Applicants that wish to be considered under the competitive priority for Empowerment Zones and Enterprise Communities, as specified in a previous section of this notice, should identify in Section D of the Project Documentation Form the applicable Zone or Community. The application narrative should describe the extent to which the proposed project will contribute to systemic educational reform in the particular Zone or Community and be an integral part of the Zone's or Community's comprehensive revitalization strategies. A list of areas that have been designated as Empowerment Zones and Enterprise Communities is provided at the end of this notice. Table of Contents The application should include a table of contents listing the sections in the order required and identifying the page numbers. Budget Budget line items should be directly related to the activities proposed in the project design and other project components. Submission of Application to State Education Agency Section 7116(a)(2) of the authorizing statute (Elementary and Secondary Education Act of 1965, as amended by the Improving America's Schools Act of 1994, Pub. L. 103-382) requires all applicants except schools funded by the Bureau of Indian Affairs to submit a copy of their application to their State educational agency (SEA) for review and comment (20 U.S.C. 7426(a)(2)); Section 75.156 of the Education Department General Administrative Regulations (EDGAR) requires these applicants to submit their application to the SEA on or before the deadline date for submitting the application to the U.S. Department of Education. This section of Edgar also requires applicants to attach to their application a copy of their letter requesting the SEA to comment on the application (34 CFR ). A copy of this letter should be attached to the Project Documentation Form contained in this application package. APPLICANTS THAT DO NOT SUBMIT A COPY OF THEIR APPLICATION TO THEIR STATE EDUCATIONAL AGENCY IN ACCORDANCE WITH THESE STATUTORY AND REGULATORY REQUIREMENTS WILL NOT BE CONSIDERED FOR FUNDING. Final Application Preparation Applicants should use the Checklist provided below to verify that the application is complete. Three (3) copies of the application, including one copy with an original signature on each form that requires the signature of the authorized representative, should be submitted. Applicants should not use elaborate bindings, notebooks, or covers. The application must be mailed or hand-delivered to the Application [[Page 210]] Control Center (ACC) in the U.S. Department of Education and, for mailings, postmarked by the deadline date. Checklist for Applicants The following forms and other items must be included in the application in the order listed: 1. Application for Federal Assistance (SF 424). 2. Group Application Certification (if applicable). 3. Budget Information (ED Form No. 524). 4. Itemized budget for each year. 5. Student Data Form. 6. Project Documentation Form, including: Section A--Copy of transmittal letter to SEA; Section B--Documentation of consultation with nonprofit private school Officials, if applicable; Section C--Appropriate box checked; Section D--Empowerment Zone or Enterprise Community identified (if applicable). 7. Program Assurances Form. 8. Assurances--Non-Construction Programs Form (SF 424B). 9. Certification Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace. Requirements Form (ED 80-0013). 10. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions Form (ED 80-0014) (if applicable). 11. Disclosure of Lobbying Activities Form (SF-LLL). 12. Information that addresses section 427 of the General Education Provisions Act--NOTICE TO ALL APPLICANTS (OMB No. 1801-0004). 13. Table of Contents. Indicate page numbers. 14. Application narrative (not to exceed 75 pages). The narrative must be paginated. 15. One original and two copies of the application for transmittal to the Education Department's Application Control Center. 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