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During the week of June 23, 2003 Administration for Children and Families (ACF) staff from the Central and Region VI Offices and State of Arkansas staff conducted an initial primary eligibility review of Arkansas' title IV-E foster care program at the Division of Children and Family Services (DCFS) office in Little Rock, Arkansas.
The purpose of the title IV-E foster care eligibility review was (1) to determine if Arkansas was in compliance with the child and provider eligibility requirements as outlined in 45 CFR 1356.71 and Section 472 of the Social Security Act; and (2) to validate the basis of Arkansas' financial claims to ensure that appropriate payments were made on behalf of eligible children and to eligible homes and institutions.
The Arkansas title IV-E foster care review encompassed a sample of all of the title IV-E foster care cases that received a foster care maintenance payment during the period of 04/01/02 to 09/30/02. A computerized statistical sample of 100 cases could not be drawn from Adoption and Foster Care Analysis Reporting System (AFCARS) data. Instead, the cases were drawn from an alternative source: Arkansas' Statewide Automated Child Welfare Information System (AR SACWIS) IV-E-1 data. This data was transmitted by the State agency to ACF for the period under review. The child's case file was reviewed for the determination of title IV-E eligibility and the provider's file was reviewed to ensure that the foster home or child care institution in which the child was placed was licensed or approved for the period of the review.
During this initial primary review, Eighty (80) cases were reviewed. Ten (10) cases were determined to be in error for either part or all of the review period for reasons that are identified in the Case Record Summary section of this report.
Since the number of error cases exceeded eight, ACF has determined Arkansas not to be in substantial compliance. Pursuant to 45 CFR 1356.71(i), the State is required to develop a Program Improvement Plan (PIP) designed to correct those areas determined not to be in substantial compliance. The PIP will be developed by the State, in consultation with ACF Regional Office staff, and must be submitted to the ACF Regional Office by January 13, 2004. When the State has satisfactorily completed the PIP, a secondary review of a sample of 150 title IV-E foster care cases will be conducted.
The review included a sample of eighty (80) cases. The sample was drawn from a universe of cases that received at least one title IV-E foster care maintenance payment during the 6-month period of 4/1/2002 to 9/30/2002. Ten (10) cases out of the eighty (80) reviewed were determined not to be eligible for funding under title IV-E foster care. Pursuant to 45 CFR 1356.71(j), a disallowance in the amount of $67,067.04 in Federal Financial Participation (FFP) is assessed for the period of time that these cases were determined to be in error.
The following details the error cases and reasons for the error and appropriate citations:
Erroneous payments associated with the ten (10) error cases were calculated as follows and include all payments claimed on behalf of the child for the entire period of the error:
Sample # | FFY | ADM Disallow/ FED Share @50% |
MP/FED Share | MP/Total Computable | FMAP Rate |
---|---|---|---|---|---|
23/OS1 | 2002 | $730.00 | $956.66 | $1,316.99 | 0.7264 |
69 | 2002 | $768.00 | $1,070.23 | $1,473.33 | 0.7264 |
67 | 2002 | $251.00 | $368.28 | $507.00 | 0.7264 |
59 | 2002 | $251.00 | $329.30 | $453.33 | 0.7264 |
55 | 2001 | $1,337.00 | $1,791.42 | $2,453.33 | 0.7302 |
55 | 2002 | $1,734.00 | $2,229.50 | $3,069.25 | 0.7264 |
50 | 2002 | $458.00 | $178.08 | $245.16 | 0.7264 |
29 | 2001 | $248.00 | $1,780.47 | $2,438.33 | 0.7302 |
29 | 2002 | $2,657.00 | $4,136.30 | $5,694.24 | 0.7264 |
27 | 2002 | $1,114.00 | $2,774.33 | $3,819.29 | 0.7264 |
18 | 2001 | $1,586.00 | $7,027.27 | $9,623.76 | 0.7302 |
18 | 2002 | $2,657.00 | $9,313.23 | $12,821.07 | 0.7264 |
57 | 2001 | $2,630.00 | $2,531.33 | $3,466.63 | 0.7302 |
57 | 2002 | $2,546.00 | $13,613.63 | $18,741.23 | 0.7264 |
blank cell | blank cell | $18,967.00 | $48,100.04 | $66,122.94 | blank cell |
Total ADM. (Fed. share) | $18,967.00 | ||||
Total MP (Fed. share) | $48,100.04 | ||||
Total ADM/MP (Fed. Share) | $67,067.04 |
KEY:
MP = Maintenance Payment back
MP/Total Computable: Gross payments (Federal/State share) back
Sharon Butler | Administration for Children and Families, Region VI |
Cindy Gray | AR Division of Children and Family Services IV-E Eligibility Unit |
Amy Grissom | Administration for Children and Families, Region VI |
Laurie Hagedorn | Administration for Children and Families, Region VI |
Paul Kirisitz | Children's Bureau, Washington, D.C. |
Julie Mullins | AR Division of Children and Family Services IV-E Eligibility Unit |
Gloria Powell | AR Division of Children and Family Services IV-E Eligibility Unit |
Steve Sorrows | AR Division of Children and Family Services IV-E Eligibility Unit |
Joe Woodard | Administration for Children and Families, Region VI |