Go To Table of Contents
 

 
 


 

 

 

 

 

 
 

 
 
 Professional and Administrative Management Support 



 

 

 The Department of Labor, Employment and Training Administration (DOL/ETA),
is soliciting proposals to provide technical assitance, research and analysis,report-writing, development and delivery of training, and logistical and
administration support to assist the Employment and Training Administrationin improving the quality of services to its customers, and building and operating a high-performance workforce development system nationally. 

 

    

 

    

 

    

 

 
 
 
 
 
 
 
  You are invited to submit a proposal/bid in accordance with the requirements of the following Solicitation: 

 [ X ] Request for Proposal, [  ] Invitation for Bid. 

 Proposals/Bids must be received by the Government no later than the local time on the Due Date stated in the table below.  Potential offerors/bidders are asked to complete and submit a proposal/bid intent form. 

 See Section L (Section C if SF 1449 is used) for proposal/bid instructions. 

 ALL AMENDMENTS TO THIS SOLICITATION WILL BE MADE AVAILABLE THROUGH GOVERNMENT HOMEPAGE AT WWW.DOLETA.GOV. 

 IT IS THE OFFEROR'S RESPONSIBILITY TO CHECK THIS SITE PERIODICALLY FOR OFFICIAL UPDATES/AMENDMENTS TO THE SOLICITATION.		  
 
 
 
 
 
 
 
 
 
  
 
  
 
  Solicitation Number   RFP-DCS-02-12 
 
  Issue Date:  03/01/2002 

 

  Due Date:  04/12/2002 

 

  Time:  2:00 p.m. 

 

  Program Office:  DCS 

 

  Contracting Officer:  Keith A. Bond 

 

  Contact Point:
Phone:
Fax:
E-Mail:		   Chari A. Magruder
 (202) 693-3313
 (202) 693-3846
  cmagruder@doleta.gov		 

 

  Set Aside:   

 

 		 
 
 
 
 
 
 
 
 
 

 

 
  PERTINENT TECHNICAL SECTIONS OF SOLICITATION 
 
 
 
 
 
 
 

 

 
  Offerors are encouraged to read the entire Solicitation by scrolling downward. The Solicitation includes all pertinent technical sections imbedded in the document as well as the terms, conditions and instructions required for submitting a proposal. For your convenience, the pertinent technical sections of the Solicitation have also been linked directly below in (WordProcessing format and Adobe PDF format):
 

 

 

 
 
 
 
 

 

 
  
 
  
 
                       Sections C, L, M 
 
  
 
  
 
  
 
 

Back to Table of Contents









SOLICITATION, OFFER AND AWARD


1. THIS CONTRACT IS A RATED ORDER


    UNDER DPAS (15 CFR 700)


RATING



    N/A




PAGE OF PAGES





   1|
   75




2. CONTRACT NUMBER


 


 



 


3. SOLICITATION NUMBER


 


 



 RFP-DCS-02-12


4. TYPE OF SOLICITATION





 
SEALED BID (IFB)





 X
NEGOTIATED (RFP)



5. DATE ISSUED


 


 



 03/01/2002


6. REQUISITION/PURCHASE NUMBER


 



 PAR 02-570



 cam




7. ISSUED BY 
 
CODE



 



 U.S. Department of Labor, ETA/OGCM



 Division of Contract Services



 200 Constitution Avenue, NW



 Room C-4310



 Washington  DC  20210


8. ADDRESS OFFER TO (If other than Item 7)



 



 



 



 



     


NOTE:  In sealed bid solicitations
"offer" and "offeror" mean "bid" and "bidder".


SOLICITATION




9.  Sealed offers in original and
 
 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified
in Item 6, or if hand carried, in the depository located in
 
 Item 7 until
 
 2:00 p.m. (Hour) local time
 
 04/12/2002 (Date) . 


CAUTION - LATE Submissions, and Withdrawals:  See Section L, Provision No.
52.214-7 or 52.215-1.  All Offers are subject to all terms and conditions contained in this solicitation. 





10. FOR INFORMATION CALL:


 


A. NAME


 



 Chari A. Magruder


B. TELEPHONE (NO COLLECT CALLS)


C. E-MAIL ADDRESS


 



 cmagruder@doleta.gov




AREA CODE|

NUMBER
|

EXT.





 






11. TABLE OF CONTENTS  
 See Attached Table of Contents




(X)SEC.DESCRIPTIONPAGE(S)(X)SEC.DESCRIPTIONPAGE(S)





PART I - THE SCHEDULE


PART II - CONTRACT CLAUSES


 A SOLICITATION/CONTRACT FORM
  I CONTRACT CLAUSES 


 B SUPPLIES OR SERVICES AND PRICES/COSTS
 

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.


 C DESCRIPTION/SPECS./WORK STATEMENT  J LIST OF ATTACHMENTS 


 D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS


 E INSPECTION AND ACCEPTANCE 
 K REPRESENTATIONS,
CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 


 F DELIVERIES OR PERFORMANCE 



 G CONTRACT ADMINISTRATION DATA 
 L INSTR., CONDS., AND NOTICES TO OFFERORS 


 H SPECIAL CONTRACT REQUIREMENTS  M EVALUATION FACTORS FOR
AWARD 


OFFER (Must be fully completed by
offeror)


NOTE:  Item 12 does not apply if the solicitation
includes the provisions at 52.214-16, Minimum bid Acceptance Period.




12.In compliance with the above, the undersigned agrees, if this offer is accepted within
 
 120 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for
receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item,
delivered at the designated point(s), within the time specified in the schedule.




13. DISCOUNT FOR PROMPT PAYMENT


(See Section I, Clause no. 52.232-8)


10 CALENDAR DAYS (%)


 


20 CALENDAR DAYS (%)


 


30 CALENDAR DAYS (%)


 


CALENDAR DAYS (%)


 




14.ACKNOWLEDGEMENT OF AMENDMENTS


(The offeror acknowledges receipt of amendments
to the SOLICITATION for offerors and related documents numbered and dated:
AMENDMENT NO.DATEAMENDMENT NO.DATE



 
 
 
 



 
 
 
 




15A.NAME AND ADDRESS OF
OFFEROR




CODE 



 


FACILITY 



 



 



 



 



 



     


16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER


(Type or print)


 


 




15B. TELEPHONE NUMBER






 
15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE


17. SIGNATURE


 


 


18. OFFER DATE


 


 




AREA CODE|

NUMBER

|EXT.





 




AWARD (To be completed by Government)





19. ACCEPTED AS TO ITEMS NUMBERED


 



 


20. AMOUNT


 



             $.00


21. ACCOUNTING AND APPROPRIATION



 N/A



 




22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:


 





 
 10 U.S.C. 2304(a) (
 )



 X
 41 U.S.C. 252(c) (
 5)


23. SUBMIT INVOICES TO ADDRESS SHOWN IN


      (4 copies unless otherwise specified)


 


ITEM


 


 




24. ADMINISTERED BY (If other than Item 7)CODE



 



 U.S. Department of Labor, ETA



 Divsion of Contract Services



 200 Constitution Avenue, NW



 Room C-4310



 Washington  DC  20210


25. PAYMENT WILL BE MADE BYCODE



 



 U.S. Department of Labor, ETA/OC



 Division of Accounting



 200 Constitution Avenue, NW



 Room N-4702



 Washington  DC  20210




26. NAME OF CONTRACTING OFFICER (Type or print)



 



 


27. UNITED STATES OF AMERICA





 






(Signature of Contracting Officer)


28. AWARD DATE


 



 


IMPORTANT - Award will be made on this Form, or on
Standard Form 26, or by other authorized written notice.




STANDARD FORM 33   (REV. 9-97)  

Back to Table of Contents





Table Of Contents




PART I - THE SCHEDULE		





SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS		





B.1  TIME AND MATERIALS/LABOR HOUR CONTRACT





B.2  SCHEDULE OF DIRECT LABOR HOUR COSTS





B.3 MINIMUM-MAXIMUM REQUIREMENT





SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK		





C.1  INTRODUCTION





C.2 BACKGROUND





C.3 PURPOSE AND OBJECTIVES





C.4  OVERALL TASK REQUIREMENTS





C.5  DETAILED TASK REQUIREMENTS (DESCRIPTION OF WORK)





C.6  ORDERS UNDER MULTIPLE AWARD CONTRACTS





SECTION D - PACKAGING AND MARKING		





[FOR THIS SOLICITATION, THERE ARE NO CLAUSES IN THIS SECTION]





SECTION E - INSPECTION AND ACCEPTANCE		





E.1  NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE





SECTION F - DELIVERIES OR PERFORMANCE		





F.1  PERIOD OF PERFORMANCE





F.2  MINIMUM/MAXIMUM REQUIREMENT





F.3    REPORTS/DELIVERABLES





F.4  NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE





SECTION G - CONTRACT ADMINISTRATION DATA		





G.1  IDENTITY AND AUTHORITY OF THE CONTRACTING OFFICER'S REPRESENTATIVE (GOVERNMENT AUTHORIZED REPRESENTATIVE)





G.2  INVOICE REQUIREMENTS





G.3  METHOD OF PAYMENT





SECTION H - SPECIAL CONTRACT REQUIREMENTS		





H.1  BUDGET LINE ITEM FLEXIBILITY





H.2  FRINGE BENEFITS





H.3  VACATIONS, SICK-LEAVE HOLIDAYS





H.4  TRAVEL AND PER DIEM





H.5  USE OF AND PAYMENT TO CONSULTANTS





H.6  UNEMPLOYMENT INSURANCE COST





H.7  ACCOUNTING AND AUDITING SERVICES





H.8  PRINTING





H.9  KEY PERSONNEL





H.10  CONTRACT NUMBER IDENTIFICATION





H.11  SUBMISSION OF CORRESPONDENCE





H.12  OTHER CONTRACTORS





H.13  LAWS APPLICABLE





H.14  DISPOSITION OF MATERIAL





H.15  NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITIES





H.16  FEDERAL REPORTS





H.17  DISCLOSURE OF CONFIDENTIAL INFORMATION





H.18  ELIMINATION OF SEXIST LANGUAGE AND ART WORK





H.19  HAZARDOUS OCCUPATION ORDERS





H.20  INSURANCE REQUIREMENTS (FAR-SUBPART 28.3)





H.21  DATA COLLECTION FOR THE DEPARTMENT OF LABOR





H.22  PERFORMANCE STANDARDS





H.23  RESTRICTION ON USE OF DOL FUNDS FOR LOBBYING





H.24  PUBLICATION OF MATERIALS





H.25 OPTION TO EXTEND THE TERMS OF THE CONTRACT - SERVICE (FAR 17.208(G))





H.26 INDIRECT COSTS





	PART II  - CONTRACT CLAUSES		





	SECTION I  -  CONTRACT CLAUSES		





I.1  NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE





I.2  52.216-18  ORDERING  (OCT 1995)





I.3  52.216-19  ORDER LIMITATIONS  (OCT 1995)





I.4  52.216-22  INDEFINITE QUANTITY  (OCT 1995)





I.5  52.217-8  OPTION TO EXTEND SERVICES  (NOV 1999)





I.6  52.217-9  OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)





I.7  52.219-26  SMALL DISADVANTAGED BUSINESS PARTICIPATION PROGRAM--INCENTIVE SUBCONTRACTING (OCT 2000)





I.8  52.232-25  PROMPT PAYMENT  (FEB 2002)





I.9  52.252-2  CLAUSES INCORPORATED BY REFERENCE  (FEB 1998)





PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS		





SECTION J - LIST OF ATTACHMENTS		





J.1  CONTRACT PRICING PROPOSAL COVER SHEET, STANDARD FORM





J.2  COST AND PRICE ANALYSIS, ETA FORM 8555 (8 PAGES)





J.3  STATEMENT OF FINANCIAL CAPABILITY, ETA 8554 (2 PAGES)





J.4  COST CONTRACTOR'S INVOICE, ETA 3100-1 (1 PAGE)





J.5  COST CONTRACTOR'S DETAILED STATEMENT OF COST, ETA 3-2





J.6  PAST PERFORMANCE EVALUATION QUESTIONNAIRE (2 PAGES)





J.7  PAST PERFORMANCE REFERENCE INFORMATION SHEET (2 PAGES)





J.8  ORAL PRESENTATION EVALUATION QUESTIONNAIRE (2 PAGES)





J.9  LOADED HOURLY LABOR RATE CHART (1 PAGE)





J.10  VETS-100 - FEDERAL CONTRACTOR VETERANS EMPLOYMENT





	PART IV  -  REPRESENTATIONS AND INSTRUCTIONS		





	SECTION K  - REPRESENTATIONS, CERTIFICATIONS AND	 OTHER STATEMENTS OF OFFERORS		





K.1  52.204-3  TAXPAYER IDENTIFICATION  (OCT 1998)





K.2  52.215-6  PLACE OF PERFORMANCE (OCT 1997)





K.3  52.219-1  SMALL BUSINESS PROGRAM REPRESENTATIONS (MAY 2001)





K.4  52.222-18  CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS (FEB 2001)





K.5  52.222-22  PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)





K.6  52.222-25  AFFIRMATIVE ACTION COMPLIANCE  (APR 1984)





K.7  52.225-2  BUY AMERICAN ACT--BALANCE OF PAYMENTS PROGRAM CERTIFICATE (FEB 2000)





K.8  SIGNATURE BLOCK





SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS		





L.1  NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE





L.2  52.216-27  SINGLE OR MULTIPLE AWARDS (OCT 1995)





L.3  52.216-1  TYPE OF CONTRACT  (APR 1984)





L.4  52.252-1  SOLICITATION PROVISIONS INCORPORATED BY REFERENCE  (FEB 1998)





L.5  PAST PERFORMANCE





L.6  ORAL PRESENTATION





L.7  SUBMISSION OF PROPOSAL





L.8  LETTERS OF COMMITMENT - KEY PERSONNEL, (OCT 2000)





L.9  CONFIRMATION OF PROPOSED KEY PERSONNEL (OCT 2000)





L.10  REQUEST FOR CLARIFICATION (RFC)





	SECTION M - EVALUATION FACTORS FOR AWARD		





M.1  NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE





M.2  BASIS FOR AWARD (BEST VALUE)





M.3  EVALUATION CRITERIA AND BASIS FOR AWARD (BEST VALUE)





M.4   DETERMINING BEST OVERALL VALUE





 

 


                       	PART I - THE SCHEDULE


 


            	SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS


 

 



Back to Table of Contents

 

Title:  Professional and Administrative Management Support

 

The purpose of this project is to competitively select up to fifteen (15) contractors to provide technical assistance, research and analysis, report-writing, development and delivery of training, and logistical and  administrative support to assist the Employment and Training  Administration in improving the quality of services to its customers, and building and operating a high - performance workforce development system nationally.

 

Solicitation No. is RFP-DCS-02-12.

 

Period of Performance is 12 months from the date of contract execution by the government with three (3) 1-year options to extend at the discretion of the government.

 

This solicitation is a Partial Small Business Set-Aside.  It is anticipated that up to 15 contracts will be awarded under this solicitation, nine to small businesses inclusive of a Hubzone certified contractor, and six to large businesses.

 

The North American Industry Classification System (NAICS) Code is 541611, with a $5 million size standard (small businesses only).

 

Please be advised that large businesses submitting proposals under this solicitation should submit a Small business subcontracting plan pursuant to FAR 52.219-9.  Large businesses who fail to include a subcontracting plan in their proposal may be determined technically unacceptable and eliminated from the competition.

 

Pursuant to FAR 52.215-1 Instructions to Offerors-Competitive Acquisition ((f)(4) Contract Award), if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

 

Indefinite Quantity/task order type contracts are contemplated being awarded under this solicitation.  Pursuant to FAR part 16.505(b), the Contracting Officer will provide each awardee a fair opportunity to be considered for each task order exceeding $2,500 issued under this award.

 

The incumbent contractors under this solicitation are:

 


 
Berkeley Policy Associates of Oakland, California
Contract No. G-6823-8-00-80-30, Award Amount - $0.00
Total Amount Awarded  inclusive of options - $3,009,082
 
Research and Evaluation Associates of Chapel Hill, North Carolina
Contract No. U-6824-8-00-80-30, Award Amount - $0.00
Total Amount Awarded inclusive of options - $3,800,324
 
Technical Assistance and Training Corporation of Washington, D.C.
Contract No. K-6825-8-00-80-30, Award Amount - $0.00
Total Amount Awarded inclusive of options - $3,959,248
 
Rutgers, The State University of New Jersey, Center for Employment
Policy and Workforce Development of New Brunswick, New Jersey
Contract No. K-6826-8-00-80-30, Award Amount - $0.00
Total Amount Awarded inclusive of options - $2,633,965
 
KRA Corporation of Silver Spring, Maryland
Contract No. F-6827-8-00-80-30, Award Amount - $0.00
Total Amount Awarded inclusive of options - $2,570-016
 
Mathematica Policy Research, Inc. of Princeton, New Jersey
Contract No. F-6828-8-00-80-30, Award Amount - $0.00
Total Amount Awarded inclusive of options - $1,427,541
 
DTI Associates of Arlington, Virginia
Contract No. F-6829-8-00-80-30, Award Amount - $0.00
Total Amount Awarded inclusive of options - $5,105,658
 
The Urban Institute of Washington, D.C.
Contract No. K-6830-8-00-80-30, Award Amount - $0.00
Total Amount Awarded inclusive of options - $1,176,652
 


 


  B.1  TIME AND MATERIALS/LABOR HOUR CONTRACT


 

This contract shall be considered to be a Time and Materials/Labor Hour Indefinite Quantity solicitation.  Offerors must submit proposed direct loaded labor hourly rates as outlined below.  Separate rates must be submitted for each individual proposed under each labor category.  Other direct costs shall be reimbursed separately.

 


 B.2  SCHEDULE OF DIRECT LABOR HOUR COSTS


 


 
LABOR CATEGORY     Loaded Hourly Rate  Base Year  Option 	Option 	Option
							Year 1  Year 2  Year 3
 
Project Manager
Senior Research Associate
Research Associate
Clerical
 


 

Individual rates should be submitted for the base year, and each option year.  Actual rates proposed for each task order shall not exceed those negotiated in the base and each option year.  Prior approval must be received by the Contracting Officer to exceed the negotiated rates.  Salary escalations shall not exceed 3.5% per year.  (See J.9 for example of price submission.)

 


 B.3 MINIMUM-MAXIMUM REQUIREMENT


 

The Government guarantees a minimum of five task orders or $2,500 per year; whichever is less.

 

Closing time and date are April 12, 2002, at 2:00 p.m. eastern standard time.

 

Requests for Clarification and offerors interested in networking and/or being placed on a bidders list for the above referenced RFP, please provide the Name and Address of Organization; Telephone Number; and Point of Contact.  This information is to be submitted electronically to Chari Magruder at cmagruder@doleta.gov, by 2:00 p.m., March 15, 2002.  Only electronic submission of requests will be accepted.  Should any RFC be received after the date stated above, the Government reserves the right not to provide an answer.  If, however, the Government determines that the RFC raises an issue of significant importance, the government will respond electronically.

 

The Government will not provide any information concerning requests for clarifications in response to telephone calls from offerors.  All requests will be answered electronically and will be available to all offerors at www.doleta.gov and www.fedbizopps.gov and www.doleta.gov.

 

Please be advised that it is the sole responsibility of the offeror to continually view the websites for any amendments to this solicitation.

 

 


Back to Table of Contents
 


            SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 


 

 

 



Back to Table of Contents
 

 

 

 


  C.1  INTRODUCTION


 

The U. S. Department of Labor, Employment and Training Administration (DOL\ETA) is soliciting proposals to provide support for those programs authorized under the following statutes:  The Workforce Investment Act of 1998 (WIA), Wagner-Peyser Act, Social Security Act, Fitzgerald Act, Trade Act, Older Americans Act, McKinney Act, and other Federal training and employment programs, such as the Family Support Act, Carl D. Perkins Vocational Education Act, Adult Education Act, and Higher Education Act.  Services and products under this contract would include technical assistance, training, report writing, presentations, logistical support for meeting and conferences; statistical support and analysis; and short-term research projects to be developed as required by DOL\ETA.

 


  C.2 BACKGROUND


 

In the United States, most government-sponsored employment and training programs are administered by DOL\ETA.  There are six major program areas:

 


 
* Training and Employment services for disadvantaged and dislocated
  workers carried out by Federal, State, and local governments and
  the private sector under the Workforce Investment Act of 1998.
 
* Labor exchange services administered by the public Employment Service--
  a Federal-State program under the Wagner-Peyser Act.
 
* Unemployment compensation carried out by the Federal Government and
  States under various authorizing statutes.
 
* Promotion and registration of apprenticeship programs under the
  Fitzgerald Act.
 
* Foreign labor certification by the Federal Government under the
  Immigration and Naturalization Act as amended.
 
* Job seeker certification by the Employment Service under the Work
  Opportunity Tax Credit (WOTC) and Welfare-to-Work Tax Credit programs.
 


 

 

DOL\ETA is responsible for advising the Secretary and Congress on the Nation's training and employment policies, programs and systems. ETA has a ongoing need to convene working meetings, conferences, and related activities to conduct the business of the agency.

 

The critical importance of collaboration with ETA's State and Local partners, stakeholders, and other interested parties, and the need to bring together a wide range of individuals to share their ideas and perspectives on important employment and training issues, have reinforced the importance of having efficient logistical support to assist ETA staff in making the logistical arrangements necessary to successful meetings and conferences.

 

In addition, ETA is also mandated to provide high quality quantitative and qualitative policy/program analysis, as well as intelligence, on a wide range of employment and training topics. To accomplish this, ETA needs the capability to conduct short-term research projects, for rapid turnaround (e.g., 5 to 10 working days) or for longer-term studies.  Future subject areas of concern are not predictable.  They will depend on a variety of factors including the policy priorities and concerns of the Administration and of the Secretary of Labor, legislative developments in the Congress, trends in the Nation's economy and labor market, and the emergence of issues and pressures among various constituencies of employment and training programs: business, labor, public interest groups, and the academic community.  In the recent past, ETA has conducted research and evaluation in a wide range of subject areas, including:

 


 
1. Programs and initiatives to serve at-risk youth and unskilled adults,
   dislocated workers, and incumbent workers.
2. Efforts to coordinate WIA with other workforce development programs,
   including vocational and adult education, Welfare-to-Work, Unemployment
   Insurance (via Worker Profiling and Reemployment Services), and
   microenterprise self-employment) programs.
3. Workplace literacy and other workplace learning initiatives to improve
   the quality of the American work force, including work-based competencies
   (e.g., skill standards).
4. Developing Labor Market Information policy and capacity building.
5. Designing an employment and training approach to the problem of
   labor shortages.
 


 


  C.3 PURPOSE AND OBJECTIVES


 

The purpose of this procurement is to competitively select up to fifteen (15) contractors to provide technical assistance, research and evaluation, and analysis, report-writing, development and delivery of training, and logistical and administrative support to assist the Employment and Training Administration in improving the quality of services to its customers, and building and operating a high - performance workforce development system nationally.  This support capacity will enhance the capacity of the ETA staff to respond quickly and efficiently to conduct working meetings and conferences on a wide range of subjects and to provide sophisticated, well-written analysis of key research topics.

 

The objectives of this procurement are to obtain timely, high-quality cost efficient logistical support, statistical support, technical research and analysis, and writing services to support ETA programs.  The contractor's quick turnaround response and timely execution of contract tasks and subtasks sufficient to produce the specified deliverables and reports are essential throughout the duration of this contract.

 


  C.4  OVERALL TASK REQUIREMENTS


 

The Contractor shall carry out the following overall tasks as assigned by ETA:

 

Task 1. Logistical Support for Working Meetings.  The contractor shall make all logistical arrangements for meetings of committees and working groups sponsored by DOL/ETA, as detailed in specific task orders.  This includes making all arrangements in a cost efficient manner, necessary for securing appropriate facilities for the meetings; preparing letters of invitation with travel information and a draft agenda; making travel arrangements for non-Federal meeting participants; conducting advance mail out of packets of materials for attendees; professional facilitation of meeting deliberations; providing up-to-date lists of meeting participants; registration of meeting participants and distribution of papers and other materials at the meetings; and prompt payment of travel vouchers for non-Federal meeting participants.  All materials must be submitted in advance for review by the Project Officer.

 

Task 2. Meeting Summaries.  The contractor shall prepare meeting summaries of each meeting or a committee of working group.  The contractor shall submit these drafts for initial review by the Project Officer.  The contractor shall revise the final meeting summaries incorporating comments received and distribute these summaries to all appropriate individuals.

 

Task 3. Logistical Support for Conferences.  The contractor shall make all logistical arrangements for specified conferences sponsored by DOL/ETA.  This includes making all arrangements in a cost efficient manner, necessary for securing appropriate facilities for the meetings; the development of brochures, programs, and handouts for the meeting, as needed; advance mail out of packets of conference materials to attendees; providing up-to-date lists of meeting participants; registration and distribution of materials at the conference; preparation, distribution, and collection of evaluation forms to determine participants' satisfaction with individual sessions and the conference as a whole; and prompt payment of travel expenses and consultant fees for non-Federal participants, as needed.  All conference-related materials must be submitted in advance for review by the Project Officer.

 

Task 4.  Reports of Conference Proceedings.  If specified in the task order management conferences are held, the contractor shall prepare a report of the conference proceedings for each of those conferences within 30 working days after the meeting adjourns. The contractor shall submit a draft version of the proceedings for initial review by the Project Officer.  Following this review, the contractor shall prepare the final version of the conference proceedings incorporating the comments received and distribute copies to all conference attendees.

 

Task 5: Short-Term Research and Evaluation Projects.  The contractor shall conduct short-term research projects of policy issues related to the operation of ETA programs, as specified under each task order.  These research projects may include assessment of specific areas in which problems exist, the seriousness of the problems, the implications of taking no action, the changes to be made under current authority, and the costs and benefits of these changes.  Conducting these research projects will require data collection and substantial analytical capability, including the ability to understand and fully utilize databases relevant to employment and training programs, including longitudinal databases.  Performing this analysis will require taking into account current and projected economic, demographic, and industrial trends, social factors, evaluation and research findings, policy implications, and political factors.  These projects may also require the contractor to arrange and conduct visits to workforce development sites to collect information through informal discussions with service delivery personnel.

 

Task 6.  Statistical and Analytical Support.  The contractor will provide ETA with statistical and analytical support as specified under each task order.  The major subtasks are to: provide the statistical and analytical support necessary to refine and update program models and approaches; provide substantial conceptual and analytical work directed toward the development of performance measures including customer satisfaction, modeling techniques, and related approaches; provide extensive methodological training for a variety of user groups at the Federal, State and Local level (including service providers), for contractors and/or center operators and outreach, screening and placement contractors; provide critical reviews of relevant empirical research and other substantive materials, including proposed new approaches; participate on technical work groups (e.g., work groups involved in developing/revising performance measures, reporting systems, etc.); examine the feasibility of utilizing various data sources for performance measurement and evaluation purposes including administrative records (e.g., unemployment insurance wage record data); develop appropriate formats for client level management information systems.  Contractor may be asked to perform other tasks related to those note above.

 

Task 7:  Issue Papers.  The contractor shall prepare of one or more (if needed) drafts of issue papers of issues of policy and programmatic interest to DOL/ETA.  This includes, but is not limited to, the development of analytic papers on:  labor market issues and developments which are relevant to DOL/ETA's scope of responsibilities (e.g., economic issues or developments which will influence training and employment programs and social, education, and technological trends with implications for the provision of services); assessments of alternative directions for future labor market policy including specific implications for ETA programs; and assessments of "lessons learned" and "promising practices" for implementing DOL/ETA programs based on synthesis of evaluation and research results.

 

The contractor shall submit the draft issue papers for initial review by the Project Officer within a specified number of working days following receipt of a request for the paper from the DOL Project Officer.  Following all necessary reviews and approvals, the contractor shall produce and distribute the final version of each issue paper.

 

Task 8: Research and Evaluation Reports.  The contractor shall prepare research and evaluation reports on each research project. The report shall include (at a minimum) the following components; a one-page abstract; an executive summary; a review of the relevant literature; a description of the methodology used; an analysis of the data that includes easy-to-understand tables and charts; the major findings of the study and recommendations for action; plus additional background information on methodological issues as needed.  The contractor shall prepare each report in draft and submit it to the Project Officer for review.  Following all necessary reviews and approvals, the contractor shall produce the final version of each report.  The contractor should also format the document for posting to the DOL Internet Web site and include a comply of the report in a Portable Document File (.PDF) format.

 

Task 9: Technical Assistance.  Technical assistance to Federal, State and local workforce development organization on issues related to job training, communications, marketing, or strategic alliances with public and private sector organizations that benefit ETA in serving its customers.

 

Task 10: Oral Briefings.  The contractor shall conduct oral briefings with DOL/ETA officials as requested.

 

Task 11: Prepare Public Use Diskette.  The contractor shall prepare two (2) public use sets of diskettes containing all data gathered by the contractor.  The contractor shall prepare these public use diskettes - stripped of all personal identifiers - at the conclusion of the evaluation and shall submit the diskettes to DOL along with the final report with sufficient documentation, e.g. data elements, data definitions, and formatted to enable the data to be used by DOL for additional analysis.

 

The successful performance of this project will require the contractor to have frequent interaction with ETA officials and in the most cost effective manner.  The contractor must also have access to highly qualified people from many disciplines and the ability to access a variety of data bases and organizations--public and private--in the employment and training field.  For example, the contractor's Project Director assigned to this effort should possess demonstrated high-level research and writing expertise and broad, in-depth professional knowledge and experience in employment and training programs funded by ETA.  The logistical coordinator should have extensive expertise in arranging small and large meetings and conferences.  In addition, all draft and final reports and other deliverables must be submitted in both printed and electronic media using computer software that is currently in use in ETA.

 


  C.5  DETAILED TASK REQUIREMENTS (DESCRIPTION OF WORK)


 

This is an indefinite quantity contract upon which tasks orders will be placed by written orders from the Contracting Officer.  Pursuant to FAR part 16.505(b), the Contracting Officer will provide each awardee a fair opportunity to be considered for each task order exceeding $2,500 issued under this award.  The Contracting Officer has broad discretion in developing appropriate task order placement procedures.  The Contracting Officer is not required to contact each awardee under this award before selecting a task order awardee if the Contracting Officer has information available to ensure that each awardee is provided a fair opportunity to be considered for each task order.  The Contracting Officer will:

 


 
1. Develop placement procedures that will provide each awardee a fair
   opportunity to be considered for each task order and that reflect
   the requirement and other aspects of the contracting environment;
2. Not use any method (such as allocation or designation of preferred
   awardee) that would not result in fair consideration being given to
   all awardees prior to placing each task order;
3. Tailor the procedures to each acquisition;
4. Include all procedures in the solicitation and the contract; and
5. Consider price or cost under each order as one of the factors in
   the selection decision.
 


 

The offeror is hereby notified:

 


 
1. The offeror shall submit to the Contracting Officer a proposed budget
   for the task within five (5) days of placement of the order.
2. The proposed budget shall be developed using actual loaded hourly rates
   for personnel within each labor category.
3. Price shall be negotiated for each individual order and shall result
   either in a fixed price or a cost reimbursement type task order.
4. The agreed upon task order price shall not be exceeded without prior
   written approval from the Contracting Officer.
5. Until a task order is executed by the Contracting Officer, work
   shall not begin.
6. No task order under this contract may have a total price greater than
   $500,000.  The aggregate price of this contract for all tasks in one
   year shall not exceed $2,000,000.
 

  C.6  ORDERS UNDER MULTIPLE AWARD CONTRACTS

 
The following are examples of evaluation factors that will be used in determining
which awardee represents the best overall value to the Government:
 
Evaluation Factors
 
1.  Technical Approach
 
2.  Understanding
 
3.  Past Performance
 
4.  Price/Cost
 
 
Please be advised that the Government has broad discretion in changing
its evaluation factors.
 
The Government will use one of the following source selection processes:
 
1.  Tradeoff Process: When it is in the best interest of the government to
consider award to other than the lowest priced offeror or other than the highest
technically rated offeror.
 
2.  Lowest Price Technically Acceptable:  When best value is expected to result
from selection of the technically acceptable proposal with the lowest evaluated
price.  Tradeoffs will not be permitted.
 
3.  Sole Source:  When only one awardee is capable of providing the supplies or
services required at the level of quality required.  Also in the interest of
economy and efficiency as a logical follow-on to an order already issued under
the contract, provided that all awardees were given a fair opportunity to be
considered for the original order.
 


Back to Table of Contents


 

                     SECTION D - PACKAGING AND MARKING

 
 




Back to Table of Contents
    

    

    


        [FOR THIS SOLICITATION, THERE ARE NO CLAUSES IN THIS SECTION]


 

 

 


Back to Table of Contents
 


                   SECTION E - INSPECTION AND ACCEPTANCE


 

 

 



Back to Table of Contents
  E.1  NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE


 

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52-252-2 CLAUSES INFORPORATED BY REFERENCE" in Section I of this contract. See FAR 52-252-2 for an internet address (is specified) for electronic access to the full text of a clause.

 


 
     FAR
     NUMBER          TITLE                                    DATE
 
 
	52.246-6	INSPECTION-TIME-AND-MATERIAL AND	MAY 2001
			LABOR-HOUR
			ALTERNATE I (APR 1984)


Back to Table of Contents

 

                   SECTION F - DELIVERIES OR PERFORMANCE

 
 
 




Back to Table of Contents

 

 


  F.1  PERIOD OF PERFORMANCE


 

The period of performance shall be twelve (12) months from the date of contract execution, plus three 1-year options to extend at the discretion of the government.

 


 F.2  MINIMUM/MAXIMUM REQUIREMENT


 

The Government guarantees a minimum of five (5) task orders or $2,500; whichever is less for each year of the contract.

 


 F.3    REPORTS/DELIVERABLES


 

The contractor shall submit the following reports, at the time and in the number of copies specified, to the Project Officer designated for the contract.  If requested by the Project Officer, oral briefings will be held on the task and/of final; reports on each task order.  Many of the task under this contract are open-ended and process oriented.  They may involve the provision of support and technical assistance for the improvement of employment and training programs through the country.  However, the contractor will need to demonstrate progress in performance of each of the tasks required in the individual task orders, as follows:

 

1.  Periodic progress reports on activities conducted/completed. Due: Monthly.

 

2.  Provide technical support to activities currently underway in ETA.  Due: As required/directed.

 

3.  Perform tasks set forth in the additional task order.  Due: As required by ETA.

 

4.  Provide progress reports to the project officer on all on-going work, including the identification of problems and corrective action plans, and other reports as the project officer shall request.  Due: Monthly.

 

The above dates are negotiable and may change during the course of the contract period.

 


  F.4  NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE


 

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52-252-2 CLAUSES INFORPORATED BY REFERENCE" in Section I of this contract.  See FAR 52-252-2 for an internet address (is specified) for electronic access to the full text of a clause.

 


 
     FAR
     NUMBER          TITLE                                    DATE
 
52-242-15		STOP-WORK ORDER				AUG 1989
			ALTERNATE I (APR 1984)
 


 


Back to Table of Contents

 


                  SECTION G - CONTRACT ADMINISTRATION DATA


 

 

 



Back to Table of Contents
 

 


 G.1  IDENTITY AND AUTHORITY OF THE CONTRACTING OFFICER'S
REPRESENTATIVE (GOVERNMENT AUTHORIZED REPRESENTATIVE)


 

(A)  The authorized representative of the Contracting Officer is To Be Determined whose authority to act on behalf of the Contracting Officer is limited to the extent set forth in (B) below.  Under no circumstances is the Government Authorized Representative (GAR) authorized to sign any contractual documents or approve any alteration to the contract involving a change in the scope, price, terms or conditions of the contract or order.

 

(B)  The Government Authorized Representative is authorized to:

 

     (1)   Monitor and inspect Contractor's performance to ensure compliance of the scope of work.

 

     (2)   Make determinations relative to satisfactory or unsatisfactory performance, including acceptance of all work performed and/or all products produced under the terms of the contract.

 

     (3)   Review and approve invoices.

 

     (4)   Review and approve Contractor's project staff as may be called for on the contract.

 

     (5)   Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the Contractor.

 

     (6)  Review, coordinate changes or corrections, if any, and accept all reports (including any final reports) required under the contract.

 


Back to Table of Contents
 

 


  G.2  INVOICE REQUIREMENTS


 

Contractor will prepare and submit proper invoices (as defined in C below) in accordance with the criteria outlined below.  (Also, see Clause 52.232-8 "Discount for Prompt Payment", contained in Section I of the contract.):

 

  A. (1)  If the contract is a cost-reimbursement type contract, the contractor will submit three (3) ink- signed copies of the invoice, Cost Contractor's Invoice, (ETA 3100-1), together with a detailed report of expenditures, Cost Contractor's Detailed Statement of Costs (ETA 3-2), to the Government Authorized Representative (GAR), U.S.  Department of Labor, not more frequently than monthly, unless otherwise so authorized in the contract.

 

     (2)  If the contract is a fixed-price type contract, the contractor may submit SF-1034, Public Voucher, or the equivalent thereto; i.e., contractor's own invoice, in lieu of the forms described in A(l) above.

 

     (3)  Invoices should be submitted to the individual listed below:

 

       	TBD

       	U.S. Department of Labor, ETA

       	200 Constitution Avenue, NW, Room  TBD

       	Washington, D.C.  20210

 

  B. The Detailed Report of Expenditures (ETA 3-2) submitted with the Invoice (ETA 3100-1) must include the same budget line items or cost categories as appears in the contract, including any modifications thereto.

 

  C. To constitute a proper invoice, the invoice, must include the following information and/or attached documentation:

 

    (1)  Name and address of the Contractor;

 

    (2)  Invoice date;

 

    (3)  Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

 

    (4)  Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

 

    (5)  Shipping and payment terms (e.g., shipment number and date of shipment, prompt payment discount terms.  Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

 

    (6)  Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

 

    (7)  Name (where practicable), title, telephone number and mailing address of person to be notified in event of a defective invoice.

 

    (8)  Any other information or documentation required by other requirements of the contract.

 

In addition to the above, invoices should be numbered consecutively. All final invoices shall be clearly marked Final Invoice.


Back to Table of Contents
 

 


  G.3  METHOD OF PAYMENT


 

  A.  Payments under this contract will be made either by check or electronic funds transfer (through the Treasury Fedline Communications System (FEDLINE) or the Automated Clearing House (ACH)), at the option of the Government.  After award, but no later than 14 days before an invoice or contract financing request is submitted, the Contractor shall designate a financial institution for receipt of electronic funds transfer payments.  The contractor shall submit this designation to the Contracting Officer or other Government official as directed.

 

  B.  For payments through FEDLINE, the Contractor shall provide the following information:

 

    (1)  Name, address, and telegraphic abbreviation of the financial institution receiving payment.

 

    (2)  The American Bankers Association 9-digit identifying number of the financing institution receiving payment if the institution has access to the Federal Reserve Communications System.

 

    (3)  Payee's account number at the financial institution where funds are to be transferred.

 

    (4)  If the financial institution does not have access to the Federal Reserve Communications System, provide the name, address, and telegraphic abbreviation of the correspondent financial institution through which the financial institution receiving payment obtains electronic funds transfer messages.  Provide the telegraphic abbreviation and American Bankers Association identifying number for the correspondent institution.

 

  C.  For payments through ACH, the Contractor shall provide the following information:

 

    (1)  Routing transit number of the financial institution receiving payment (same as American Bankers Association identifying number used for FEDLINE).

 

    (2)  Number of account to which funds are to be deposited.

 

    (3)  Type of depositor account ("C" for checking, "S" for savings).

 

    (4)  If the Contractor is a new enrollee to the ACH system, a "Payment Information Form," SF 3881, must be completed before payment can be processed.

 

  D.  In the event the Contractor, during the performance of this contract, elects to designate a different financial institution for the receipt of any payment made using electronic funds transfer procedures, notification of such change and the required information specified above must be received by the appropriate Government official 30 days prior to the date such change is to become effective.

 

  E.  The documents furnishing the information required in paragraphs B and C above must be dated and contain the signature, title, and telephone number of the Contractor official authorized to provide it, as well as the Contractor's name and contract number.

 

  F.  Contractor failure to properly designate a financial institution or to provide appropriate payee bank account information may delay payments of amounts otherwise properly due.

 

  G.  The Contractor shall forward the information required above to:

 

      	U.S.  Department of Labor, ETA

      	Division of Accounting, Room N-4702

      	200 Constitution Avenue, NW

      	Washington, DC 20210



Back to Table of Contents

 


                 SECTION H - SPECIAL CONTRACT REQUIREMENTS


 

 

 



Back to Table of Contents
 

 


 H.1  BUDGET LINE ITEM FLEXIBILITY


 

  Flexibility of Direct Costs will be allowed within the Prime Contract Budget, provided no single line item of cost shall be increased or decreased in excess of 20 percent and provided further that the total estimated cost of the Contract is not exceeded. This flexibility of cost does not apply to the wages, salaries and fringe benefits line items (including proposed changes by the Contractor in the mixture, number of hours, wages, and/or bonus or personnel paid under the contract) wherein no increase is permitted without the prior review and approval by the Contracting Officer.

 

  In contracts with OPTION TO EXTEND SERVICES provisions, this clause is applicable to each yearly negotiated budget line item amounts, and not the accumulated budget line item totals.

 


Back to Table of Contents
 

 


 H.2  FRINGE BENEFITS


 

  Social Security, Workers' Compensation, Unemployment Compensation and any other fringe benefits are a normal practice of the Contractor at the time of final negotiations for this contract and are available to all employees.  Fringe benefits from an immediate previous employer which may be continued while employed under this contract are an allowable cost.  In no event will duplicate fringe benefits be allowable to an individual under this contract.


Back to Table of Contents
 

 


 H.3  VACATIONS, SICK-LEAVE HOLIDAYS


 

  The Contractor may grant leave in accordance with its established written policy, provided that policy is accepted by the Contracting Officer or, in the absence of an established policy, leave may be granted as follows:

 

    Vacation:    Maximum 2 weeks (10 working days)

 

    Sick Leave:  Maximum 2 weeks (10 working days)

 

    Holiday:     Maximum of paid holidays

 

  Leave shall be accrued at the rate of 5/6 of 1 day per month for each month employed.  If the term of this contract is for more than or less than 1 year, the above leave shall be adjusted accordingly.


Back to Table of Contents
 

 


 H.4  TRAVEL AND PER DIEM


 

  Travel policies as set forth in the Travel Regulations referred to below are required of the Contractor and consultants hereunder.  Where the Contractor has a more restrictive travel policy than the Federal Travel Regulations, the more restrictive requirements shall apply.

 

  It is the responsibility of the Contractor to authorize only such per diem allowances as justified by the circumstances affecting the travel.  Care should be exercised to prevent fixing per diem rates in excess of those required to meet the necessary authorized subsistence expenses.  To this end, consideration should be given to factors which reduce the expenses of the employee such as: known arrangements at temporary duty locations where lodging and meals may be obtained without cost or  at prices advantageous to the traveler; established cost experience in the localities where lodging and meals are required; situations where special rates for accommodations have been made available for a particular meeting or conference; the extent to which the traveler is familiar with establishments providing lodging and meals at a lower cost in certain localities, particularly, where repeated travel is involved; and the use of methods of travel where sleeping accommodations are provided as part of the transportation expenses.

 

  All travel shall be at tourist, coach, or less than first class unless itinerary or unavailability dictate otherwise.  All temporary duty and local area automobile travel shall be allowed as prescribed by the applicable Travel Regulations.

 

  Copies of applicable Travel Regulations can be obtained as follows at a fee:

 

     a.  Federal Travel Regulations, prescribed by the General Services Administration, for travel in the conterminous 48 United States:   Available on a subscription basis from the Superintendent of Documents, U.S.  Government Printing Office, Washington, DC 20402, Stock No.  022-001-81003-7.

 

     b.  Joint Travel Regulations, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, and territories and possessions of the United States: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 908-010-00000-1.

 

     c.  Standardized Regulations, (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered in 1 and 2 above: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 744-008-00000-0.


Back to Table of Contents
 

 


 H.5  USE OF AND PAYMENT TO CONSULTANTS


 

  (a)  Consultant(s) hired to perform under this contract may be compensated at a rate for time actually worked (e.g., amount per day, per week, per month, etc.), or at a fixed price for performance of a specific task, or at nominal compensation in accordance with Contractor's policies.  However, for the use and payment to consultant(s) prior written approval must be obtained from the Contracting Officer.

 

  (b)  The amount or rate of payment will be determined on a case-by- case basis, taking into account (among any other relevant factors) the relative importance of the duties to be performed, the stature of the individual in his specialized field, comparable pay for positions under the Classification Act or other Federal pay systems, rates paid by private employers and rates previously paid other experts or consultants for similar work.

 

  (c)  The contractor shall maintain a written report for the files on the results on all consultations charged to the contract. This report must include, as a minimum: (1) the consultant's name, dates, hours and amounts charged to the contract; (2) the names of the contractor's staff to whom the services are provided; and (3) the results of the subject matter of the consultation.


Back to Table of Contents
 

 


 H.6  UNEMPLOYMENT INSURANCE COST


 

  Unemployment insurance costs shall be paid by the contractor as they are incurred.

 

  However, in the event billings for Unemployment Insurance costs are received by the contractor after the expiration date of this contract and the billings cover the period that this contract was effective, the Government agrees to reimburse the contractor at the same rate that would have been applicable had the cost been paid as they were incurred.


Back to Table of Contents
 

 


 H.7  ACCOUNTING AND AUDITING SERVICES


 

  (a) Accounting

 

  The contractor may procure and utilize such accounting services as are required to establish and maintain an accounting system which reflect accurate, current and complete financial transactions and which meet the standards of the Comptroller General of the United States and the Department of Labor.

 

  (b) Auditing

 

  The contractor shall audit or have audited subcontractor financial records as may be required to determine, at a minimum, the fiscal integrity of financial transactions and compliance with laws, regulations and administrative requirements.

 

  The U.S. Department of Labor shall be responsible for scheduling all audits of the prime contractor's books, documents, papers and records.  The Department will use its own audit resources or shall use certified or public accountants under contract or auditors from another Federal agency.

 

  Cost of Accounting Services and Audit of subcontractors as described herein are allowable cost under this contract.  Costs for audits for which the U.S. Department of Labor is responsible are unallowable.


Back to Table of Contents
 

 


 H.8  PRINTING


 

  Unless otherwise specified in this contract, the contractor shall not engage in, nor subcontract for, any printing (as that term is defined in Title 1 of the Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the performance of work under this contract: provided, however, that performance of a requirement under this contract involving the reproduction of less than 5,000 production units of any one page or less than 25,000 production units in the aggregate of multiple pages, will not be deemed to be printing.  A production unit is defined as one sheet, size 8 by 11 inches, one side only, one color.


Back to Table of Contents
 

 


 H.9  KEY PERSONNEL


 

  The  personnel specified below or in attachment to this contract are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in  sufficient detail to permit evaluation of the impact on the  program.  No diversion shall be made by the Contractor without the written consent of the Contracting Officer; Provided, that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent of the Contracting Officer required by this clause.  The below list or attachment to this contract may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

 

  For the purpose of this contract, the key personnel positions are identified below as:


 
                               - Project Manager
                               -
                               -
                               - 
                               - 
                               - 
 




Back to Table of Contents
 

 


 H.10  CONTRACT NUMBER IDENTIFICATION


 

  The Contractor agrees to utilize the number of this contract on all correspondence, communications, reports, vouchers and such other data concerning this contract or delivered hereunder.


Back to Table of Contents
 

 


 H.11  SUBMISSION OF CORRESPONDENCE


 

  All correspondence relating to contractual aspects shall be directed to the Division of Contract Services: Attention: Contracting Officer.


Back to Table of Contents
 

 


 H.12  OTHER CONTRACTORS


 

  The Government may undertake or award other contracts for the same, essentially similar, or related work, and the Contractor shall fully cooperate with such other contractors and Government employees.  The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or by Government employees.

 

  The foregoing paragraph shall be included in the contracts of all Contractors with whom this Contractor will be required to cooperate.  The Government shall equitably enforce this clause as to all contractors, to prevent the imposition of unreasonable burdens on any contractor.


Back to Table of Contents
 

 


 H.13  LAWS APPLICABLE


 

  The contractor will perform its duties in accordance with the applicable Act, and the regulations, procedures and standards promulgated thereunder.  The Contractor will comply with all applicable Federal and State and Local laws, rules, and regulations which deal with or relate to the employment of persons who perform work or are trained under contract.

 

  This contract in no way relieves the Contractor of responsibility for compliance with the provisions of the Fair Labor Standards Act, as amended.


Back to Table of Contents
 

 


 H.14  DISPOSITION OF MATERIAL


 

  Upon termination or completion of all work under this contract, the Contractor shall prepare for shipment, deliver F0B destination, or dispose of all materials received from the Government and all residual materials produced in connection with the performance of this contract as may be directed by Contracting Officer, or as specified in other provisions of this contract.  All materials produced or required to be delivered under this contract become and remain the property of the Government.


Back to Table of Contents
 

 


 H.15  NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITIES


 

  (a) No person shall on the ground of race, religion, color, handicap, national origin, sex, age, political affiliation, or beliefs be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded or otherwise financially assisted, in whole or in part with funds made available hereunder. (b) In addition, this contract and any subcontract hereunder is subjected to Title VI of the Civil Rights Act of 1964 (78 Stat. 252) and the Regulations issued thereunder and found at 29 CFR 31. The Contractor agrees that any service, financial aid, or other benefit to be provided by it under this contract shall be furnished without discrimination because of race, color, sex, or national origin; and that his employment practices shall be subject to the same restrictions to ensure nondiscriminatory treatment of beneficiaries of assistance under the Act.


Back to Table of Contents
 

 


 H.16  FEDERAL REPORTS


 

  In the event that it subsequently becomes a contractual requirement to collect or record information calling for answers to identical questions from 10 or more persons other than Federal employees, or for information from Federal employees which is to be used for statistical compilations of general public interest, the Paperwork Reduction Act of 1980 and 5 CRF 1320 shall apply to this contract.  No plan, questionnaire, interview guide or similar device for collecting formation (whether repetitive or single-time) may be used without first obtaining clearance from the Office of Management and Budget (OMB).

 

  The contractor shall obtain the required OMB clearance through the Project Officer before expending any funds or making public contracts for the collection of data.  The authority to expend funds and to proceed with the collection of data shall be issued in writing by the Contracting Officer.


Back to Table of Contents
 

 


 H.17  DISCLOSURE OF CONFIDENTIAL INFORMATION


 

  The Contractor agrees to maintain the confidentiality of any information regarding applicants, project participants or their immediate families which may be obtained through application forms, interviews, test reports from public agencies or counselors, or any other source.  Without the permission of the applicant or participant, such information shall be divulged only as necessary for purposes related to the performance or evaluation of the contract and to persons having responsibilities under the contract, including those furnishing services to the projects under subcontracts.


Back to Table of Contents
 

 


 H.18  ELIMINATION OF SEXIST LANGUAGE AND ART WORK


 

  All written materials issued by the Contractor or grantee shall conform to the following guidelines for eliminating sexist language and art work:

 

    (a)  Avoid the use of sex reference in job titles.  Titles should conform to the Census Bureau's occupational classification system and the most recently published edition of the Dictionary of Occupational Titles.

 

          -- Longshore workers instead of longshoremen.

 

    (b)  Avoid the use of male and female gender word forms.

 

          -- Aviator to include men and women pilots, not aviatrix.

 

    (c)  Include both sexes by using terms that refer to people as a whole.

 

          -- Human beings or people instead of mankind.

 

    (d)  Avoid the use of masculine and feminine pronouns or adjectives in referring to a hypothetical person or people in general.  Change sentences such as: The average American worker spends 2 years of his life in the workforce.

 

          -- By rewording to eliminate unnecessary gender pronouns and adjectives.  (The average American worker spends 20 years in the workforce.)

 

          -- By recasting into the plural.  (Most Americans spend 20 years of their lives in the workforce.)

 

          -- By replacing the masculine or feminine pronoun or adjective with "one", "you", "he or she", "her or him", or his or her".  (An average American spends 20 years of his or her life in the workforce.)

 

    (e)  Refer to both men and women in such generic terms as economist, doctor, or lawyer.  Identify sex through the use of pronouns.

 

          -- The lawyer made her final summation.

 

    (f)  Avoid the use of stereotyped terms or expressions such as "man-sized" job.

 

          -- Employee-years and employee-hours (or staff-hours) instead of man-years and man-hours.

 

    (g)  The use of art work in publications should conform to the following guidelines:

 

          (i)  Strive to use racially and sexually balanced designs.

 

          (ii)  Depict both men and women in art work on general subject matters.

 

          (iii)  Show men and women in a variety of roles in photographs, illustrations, and drawings.

 

          -- Show women and men as managers and skilled laborers.


Back to Table of Contents
 

 


 H.19  HAZARDOUS OCCUPATION ORDERS


 

  The Contractor shall comply with the Hazardous Occupation Orders issued pursuant to the Fair Labor Standards Act and set forth at 20 CFR 570.50 et seq. with respect to the employment of youths under 18 years of age and the Child Labor Standards of 29 CFR 570.31 et seq. with respect to the employment of youths aged 14 and 15.


Back to Table of Contents
 

 


 H.20  INSURANCE REQUIREMENTS (FAR-SUBPART 28.3)


 

  In accordance with the Federal Acquisition Regulation, 48 CFR, Clause 52.228-7 entitled, "Insurance-Liability to Third Persons" the following kinds and amounts of insurance must be procured and maintained in force during the lifetime of the above numbered contract.

 

    A.  Workers' Compensation - In the amounts required by State law or the United States Longshoremen's and Harbor Workers' Compensation Act (33 U.S.C.  901).

 

    B.  Occupational Diseases Insurance - As required by applicable law.  In any area where all occupational diseases are not compensable under applicable law, insurance for occupational diseases shall be secured under the employer liability section of your insurance policy, minimum per accident $100,000.

 

    C.  Employer Liability - This insurance is to cover any liability imposed upon an employer, by law, for damages on account of personal injuries, including death resulting therefrom, sustained by his employees by reason of accident.

 

    D.  General Liability Insurance (Bodily Injury) - This insurance protects the insured against claims arising from bodily injury or death to third parties occurring on it business premises or through its operations except those arising from motor vehicles away from the premises, those covered by any Workers' Compensation law, and other exclusions stated in the policy.  The required coverage for bodily injury shall be $200,000 per person and $500,000 per occurrence.

 

    E.  Automobile Liability - The required coverage is $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

 

    F.  The policies evidencing such insurance as required under this contract shall contain the following endorsement:

 

    "No cancellation, termination, or modification of this policy shall take effect prior to the expiration of 35 days after written notice of the cancellation, termination or modification together with suitable identification of the policy and name insured has been sent by registered letter to the Government representative at the address stated below:

 

      Name of Contracting Officer:  Keith A. Bond

 

      Address:  USDOL/ETA/DASET/OGCM/DCS

                200 Constitution Ave., N.W.

                Room C-4310

                Washington, D.C.  20210

 

  The types and minimum limits reflected above for vehicle insurance shall apply to any vehicle operated or used in connection with performance of official business under this contract.  In the event a privately-owned vehicle is used, the Government's share of insurance premiums, including any additional coverage required to conform with the above limits, shall be prorated in accordance with the vehicle's actual use while conducting business under the terms of this contract.


Back to Table of Contents
 

 


 H.21  DATA COLLECTION FOR THE DEPARTMENT OF LABOR


 

  The Contractor shall be responsible for informing any grantee that they have been requested to collect information for the Department of Labor.  The collection of such data shall be the responsibility of the Contractor solely.  The Contractor may request assistance from ETA grantees in locating the data.  However, the actual data gathering must be done by the Contractor.


Back to Table of Contents
 

 


 H.22  PERFORMANCE STANDARDS


 

  The composition, workmanship, printing or reproduction and substantive content of all reports, evaluations, charts, tables, graphs, and other data to be furnished under this contract shall strictly conform to the generally accepted quality standards of the Contractor's profession and shall be suitable for dissemination and use without revision, to DOL, other Government agencies and the general public.

 

  Reports shall include a complete disclosure of all data relevant to the work performed, the techniques developed, the investigations made, and shall be relevant to the materials studies and methods and processes employed.


Back to Table of Contents
 

 


 H.23  RESTRICTION ON USE OF DOL FUNDS FOR LOBBYING


 

  In accordance with the cost principles incorporated in the Federal Acquisition Regulations (FAR) at 31.205-22, lobbying costs (direct or indirect) are unallowable under this agreement.  The exclusion of lobbying costs using Department of Labor funds is not intended to penalize, discourage, or prevent lobbying activities by utilizing non-Federal funds.


Back to Table of Contents
 

 


 H.24  PUBLICATION OF MATERIALS


 

  The Contractor shall receive permission from the Contracting Officer prior to publishing any works performed under this contract.  Further, the Contractor shall acknowledge the support of the Department of Labor whenever publicizing any work performed under this contract.  To implement the foregoing, the Contractor shall include in any publication resulting from work performed under this contract, an acknowledgement substantially the same as follows:

 

    "This project has been funded, either wholly or in part, with Federal funds from the Department of Labor, Employment and Training Administration under Contract Number  the contents of this publication do not necessarily reflect the views or policies of the Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement of same by the U.S. Government."


Back to Table of Contents
 

 


  H.25 OPTION TO EXTEND THE TERMS OF THE CONTRACT - SERVICE
(FAR 17.208(G))


 

  1.  The Government may extend the terms of this contract by written notice to the Contractor at least 60 calendar days before the contract expires.  This notice does not commit the Government to an extension.

 

  2.  If the Government exercises this option, the extended contract shall be considered to include this option provision.

 

  3.  The initial period of this contract may be extended by one year, at estimated costs and indirect costs as follows:

 


  Option
  Year          Estimated Cost    Indirect Cost    Total Estimated Cost
 
   1  $.00 $.00 $.00
   2  $.00 $.00 $.00
   3  $.00 $.00 $.00
   4  $.00 $.00 $.00
 


 

  The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years.

 

  4.  Estimated costs, including any indirect costs, for the options years shall be determined at the time of contract execution.  Any anticipated deviations from total preestimated option year costs must be presented to the Contracting Officer in writing, with an explanation and justification of the anticipated deviation(s), 10 calendar days after receipt of notice by the contractor of the Government 's intention to exercise the option to extend the term of the contract.  No deviations from the total pre-established option years estimated costs shall be permitted without the written consent of the Contracting Officer. Deviations which would increase the total pre-established option year estimated costs by more than 10 percent shall not be permitted under any circumstances.


Back to Table of Contents
 

 

 


  H.26 INDIRECT COSTS


 

In order to avoid major audit problems, disallowed costs, and to receive timely reimbursement of indirect costs, contractors should take those necessary steps to comply with this clause as well as the critical timeframes for submission of indirect cost proposals.

 

You are governed by one of the categories of cost principles listed below.  Please comply with your cost principles as appropriate to your organization.  (1) Federal Acquisition Regulation (FAR) Subparts 31 and 42 apply to private-for-profit contractors. (2) OMB Circular A-87 applies to state and local governments and Federally-recognized Indian Tribes.  States receiving JTPA formula-allocated funds can elect to waive A-87 coverage. (3) OMB Circulars A-21, A-88 and FAR 42.705-3 apply to educational institutions.  (4) OMB Circular A-122 applies to nonprofit institutions excluding those addressed in the preceding as well as hospitals.

 

The total amount of contract funds will not be increased to reimburse organizations for higher indirect cost rates than those rates identified in this clause.  Also, the contractor must obtain approval from the Contracting Officer to transfer funds from other budget line items to the indirect cost budget line items to accommodate higher indirect cost rates.

 

The foregoing does not relieve the contractor of any other administrative cost limitations regarding the contract.

 

Billing rates are only temporary for the 90 days period from the effective date of your contract.  Failure to submit an acceptable indirect cost proposal to your cognizant agency for provisional rates within the aforementioned 90-day period means that you shall not receive any further reimbursement of your indirect billing rates until the provisional rate proposal is received.  Also, action may be taken to recoup all indirect costs already paid to you.

 

A private-for-profit contractor is to submit an acceptable indirect cost proposal for final rates to its cognizant agency within 90 days after the end of its fiscal year.  All other contractors must submit their final rate proposals within 6 months after the end of their fiscal year.

 

Block 1 or 2 is completed below as appropriate for affected new contracts or modifications.

 


                             BLOCK 1
 
Rate category:  (check one)   Your rates and bases are:
Billing                       Overhead
Provisional                   Base:
Final                         (And, if applicable)
See Attached Agreement        General and Admin.
Other (Explain)               Base:
 
Effective from    to  or  if multi-year, please explain here:
 


 

                       BLOCK 2

 

              (For special indirect cost ceilings)

 

Special percent ceiling is  % for (usually overhead) and if applicable,  % for General and Administrative. Base:

 

OR

 

Special dollar ceiling is $ for (usually overhead) and if applicable, $ for General and Administrative. Base:

 

Effective from   to  or if multi-year, please explain here:

 

If applicable for ceilings, please describe here any situation whereby the bases in Block 2 above differ from the bases in Block 1 above.  Also, the maximum reimbursement for indirect costs under this contract will be based on the lower of the negotiated rates or ceilings.

 

If the Department of Labor (DOL) is your cognizant agency, proposals for indirect cost rates and supporting data and documentation should be sent to the Office of Cost Determination (OCD) Negotiator in the appropriate DOL Regional Office or if applicable, to the OCD National Office whose address and phone number is listed below.  In addition, if you do not know your cognizant Federal agency, please call the phone number listed below:

 


          Director, Office of Cost Determination (OCD)
          U.S. Department of Labor, OASAM
          200 Constitution Avenue, N.W., Room S-1310
          Washington, D.C.  20210
          Tel. (202) 693-4102
 
                  (End of Clause)
 
 




Back to Table of Contents
 

 


                   	PART II  - CONTRACT CLAUSES


 


                 	SECTION I  -  CONTRACT CLAUSES


 

 



Back to Table of Contents
 

 


  I.1  NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE


 

      The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2  CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.  See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

 


    NUMBER          TITLE                                     DATE
                    




    52.211-5        MATERIAL REQUIREMENTS                     AUG 2000

    52.215-8        ORDER OF PRECEDENCE--UNIFORM CONTRACT     OCT 1997

                    FORMAT
    52.219-9        SMALL BUSINESS SUBCONTRACTING PLAN        JAN 2002

    52.219-7        NOTICE OF PARTIAL SMALL BUSINESS          JUL 1996

                    SET-ASIDE
    52.219-25       SMALL DISADVANTAGED BUSINESS              OCT 1999

                    PARTICIPATION PROGRAM--DISADVANTAGED
                    STATUS AND REPORTING
    52.222-19       CHILD LABOR - COOPERATION WITH            DEC 2001

                    AUTHORITIES AND REMEDIES
    52.222-20       WALSH-HEALEY PUBLIC CONTRACTS ACT         DEC 1996

    52.222-21       PROHIBITION OF SEGREGATED FACILITIES      FEB 1999

    52.222-26       EQUAL OPPORTUNITY                         FEB 1999

    52.222-35       EQUAL OPPORTUNITY FOR SPECIAL DISABLED    DEC 2001

                    VETERANS, OF THE VIETNAM ERA, AND OTHER
                    ELIGIBLE VETERANS
    52.222-36       AFFIRMATIVE ACTION FOR WORKERS WITH       JUN 1998

                    DISABILITIES
    52.222-37       EMPLOYMENT REPORTS ON SPECIAL DISABLED    DEC 2001

                    VETERANS, VETERANS OF THE VIETNAM ERA,
                    AND OTHER ELIGIBLE VETERANS
    52.225-1        BUY AMERICAN ACT--BALANCE OF              FEB 2002

                    PAYMENTS PROGRAM--SUPPLIES
    52.225-13       RESTRICTIONS ON CERTAIN FOREIGN           JUL 2000

                    PURCHASES
    52.232-7        PAYMENTS UNDER TIME-AND-MATERIALS AND     FEB 2002

                    LABOR-HOUR CONTRACTS
    52.232-23       ASSIGNMENT OF CLAIMS                      JAN 1986

    52.232-33       PAYMENT BY ELECTRONIC FUNDS--CENTRAL      MAY 1999

                    CONTRACTOR REGISTRATION
    52.233-1        DISPUTES                                  DEC 1998

    52.233-3        PROTEST AFTER AWARD                       AUG 1996

    52.242-1        NOTICE OF INTENT TO DISALLOW COSTS        APR 1984

    52.243-3        CHANGES--TIME-AND-MATERIALS OR            SEP 2000

                    LABOR-HOURS
    52.244-6        SUBCONTRACTS FOR COMMERCIAL ITEMS         DEC 2001

    52.249-6        TERMINATION (COST-REIMBURSEMENT)          SEP 1996

                    ALTERNATE IV (SEP 1996)
    52.249-14       EXCUSABLE DELAYS                          APR 1984

    52.253-1        COMPUTER GENERATED FORMS                  JAN 1991



 

 


  I.2  52.216-18  ORDERING  (OCT 1995)


 

  (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through the end of the effective period.

 

  (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

 

  (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

 

                           


Back to Table of Contents
 

 


  I.3  52.216-19  ORDER LIMITATIONS  (OCT 1995)


 

  (a) Minimum order.  When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

 

  (b) Maximum order.  The Contractor is not obligated to honor--

 

    (1) Any order for a single item in excess of  $500,000;

 

    (2) Any order for a combination of items in excess of $2,000,000;

 

 

    (3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) above.

 

  (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

 

  (d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons.  Upon receiving this notice, the Government may acquire the supplies or services from another source.

 

                           


Back to Table of Contents
 

 


  I.4  52.216-22  INDEFINITE QUANTITY  (OCT 1995)


 

  (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule.  The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

 

  (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.  The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

 

  (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued.  The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

 

  (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order.  The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after .

 

                           


Back to Table of Contents
 

 


  I.5  52.217-8  OPTION TO EXTEND SERVICES  (NOV 1999)


 

  The Government may require continued performance of any services within the limits and at the rates specified in the contract.  These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.  The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.  The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

 

                           


Back to Table of Contents
 

 


  I.6  52.217-9  OPTION TO EXTEND THE TERM OF THE CONTRACT
(MAR 2000)


 

  (a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

 

  (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

 

  (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4.

 

                           


Back to Table of Contents
 

 


  I.7  52.219-26  SMALL DISADVANTAGED BUSINESS PARTICIPATION
PROGRAM--INCENTIVE SUBCONTRACTING (OCT 2000)


 

  (a) Of the total dollars it plans to spend under subcontracts, the Contractor has committed itself in its offer to try to award a certain amount to small disadvantaged business concerns in the North American Industry Classification System (NAICS) Industry Subsectors as determined by the Department of Commerce.

 

  (b) If the Contractor exceeds its total monetary target for subcontracting to small disadvantaged business concerns in the authorized SIC Major Groups, it will receive  percent of the dollars in excess of the monetary target, unless the Contracting Officer determines that the excess was not due to the Contractor's efforts (e.g., a subcontractor cost overrun caused the actual subcontract amount to exceed that estimated in the offer, or the excess was caused by the award of subcontracts that had been planned but had not been disclosed in the offer during contract negotiations). Determinations made under this paragraph are not subject to the Disputes clause of this contract.

 

  (c) If this is a cost-plus-fixed-fee contract, the sum of the fixed fee and the incentive fee earned under this contract may not exceed the limitations in subsection 15.404-4 of the Federal Acquisition Regulation.

 

                           


Back to Table of Contents
 

 


  I.8  52.232-25  PROMPT PAYMENT  (FEB 2002)


 

  Notwithstanding any other payment clause in this contract, the Government will make invoice payments under the terms and conditions specified in this clause. The Government considers payment as being made on the day a check is dated or the date of an electronic funds transfer (EFT). Definitions of pertinent terms are set forth in sections 2.101, 32.001, and 32.902 of the Federal Acquisition Regulation. All days referred to in this clause are calendar days, unless otherwise specified. (However, see paragraph (a)(4) of this clause concerning payments due on Saturdays, Sundays, and legal holidays.)

 

  (a) Invoice payments--

 

    (1) Due date. 	 	  (i) Except as indicated in paragraphs (a)(2) and (c) of this clause, the due date for making invoice payments by the designated payment office is the later of the following two events:

 

        (A) The 30th day after the designated billing office receives a proper invoice from the Contractor (except as provided in paragraph (a)(1)(ii) of this clause).

 

        (B) The 30th day after Government acceptance of supplies delivered or services performed. For a final invoice, when the payment amount is subject to contract settlement actions, acceptance is deemed to occur on the effective date of the contract settlement.

 

      (ii) If the designated billing office fails to annotate the invoice with the actual date of receipt at the time of receipt, the invoice payment due date is the 30th day after the date of the Contractor's invoice, provided the designated billing office receives a proper invoice and there is no disagreement over quantity, quality, or Contractor compliance with contract requirements.

 

    (2) Certain food products and other payments. 	 	  (i) Due dates on Contractor invoices for meat, meat food products, or fish; perishable agricultural commodities; and dairy products, edible fats or oils, and food products prepared from edible fats or oils are--

 

        (A) For meat or meat food products, as defined in section 2(a)(3) of the Packers and Stockyard Act of 1921 (7 U.S.C. 182(3)), and as further defined in Pub. L. 98-181, including any edible fresh or frozen poultry meat, any perishable poultry meat food product, fresh eggs, and any perishable egg product, as close as possible to, but not later than, the 7th day after product delivery.

 

        (B) For fresh or frozen fish, as defined in section 204(3) of the Fish and Seafood Promotion Act of 1986 (16 U.S.C. 4003(3)), as close as possible to, but not later than, the 7th day after product delivery.

 

        (C) For perishable agricultural commodities, as defined in section 1(4) of the Perishable Agricultural Commodities Act of 1930 (7 U.S.C. 499a(4)), as close as possible to, but not later than, the 10th day after product delivery, unless another date is specified in the contract.

 

        (D) For dairy products, as defined in section 111(e) of the Dairy Production Stabilization Act of 1983 (7 U.S.C. 4502(e)), edible fats or oils, and food products prepared from edible fats or oils, as close as possible to, but not later than, the 10th day after the date on which a proper invoice has been received. Liquid milk, cheese, certain processed cheese products, butter, yogurt, ice cream, mayonnaise, salad dressings, and other similar products, fall within this classification. Nothing in the Act limits this classification to refrigerated products. When questions arise regarding the proper classification of a specific product, prevailing industry practices will be followed in specifying a contract payment due date. The burden of proof that a classification of a specific product is, in fact, prevailing industry practice is upon the Contractor making the representation.

 

      (ii) If the contract does not require submission of an invoice for payment (e.g., periodic lease payments), the due date will be as specified in the contract.

 

    (3) Contractor's invoice. The Contractor shall prepare and submit invoices to the designated billing office specified in the contract. A proper invoice must include the items listed in paragraphs (a)(3)(i) through (a)(3)(x) of this clause. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt (3 days for meat, meat food products, or fish; 5 days for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. The Government will take into account untimely notification when computing any interest penalty owed the Contractor.

 

      (i) Name and address of the Contractor. 	 (ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

 

      (iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

 

      (iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

 

	  (v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

 

      (vi) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

 

      (vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

 

      (viii) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

 

      (ix) Electronic funds transfer (EFT) banking information. 	 (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

 

        (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232- 38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer--Other Than Central Contractor Registration), or applicable agency procedures.

 

        (C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

 

      (x) Any other information or documentation required by the contract (e.g., evidence of shipment).

 

    (4) Interest penalty. The designated payment office will pay an interest penalty automatically, without request from the Contractor, if payment is not made by the due date and the conditions listed in paragraphs (a)(4)(i) through (a)(4)(iii) of this clause are met, if applicable. However, when the due date falls on a Saturday, Sunday, or legal holiday, the designated payment office may make payment on the following working day without incurring a late payment interest penalty.

 

      (i) The designated billing office received a proper invoice. 	 (ii) The Government processed a receiving report or other Government documentation authorizing payment, and there was no disagreement over quantity, quality, or Contractor compliance with any contract term or condition.

 

      (iii) In the case of a final invoice for any balance of funds due the Contractor for supplies delivered or services performed, the amount was not subject to further contract settlement actions between the Government and the Contractor.

 

	(5) Computing penalty amount. The Government will compute the interest penalty in accordance with the Office of Management and Budget prompt payment regulations at 5 CFR part 1315.

 

      (i) For the sole purpose of computing an interest penalty that might be due the Contractor, Government acceptance is deemed to occur constructively on the 7th day (unless otherwise specified in this contract) after the Contractor delivers the supplies or performs the services in accordance with the terms and conditions of the contract, unless there is a disagreement over quantity, quality, or Contractor compliance with a contract provision. If actual acceptance occurs within the constructive acceptance period, the Government will base the determination of an interest penalty on the actual date of acceptance. The constructive acceptance requirement does not, however, compel Government officials to accept supplies or services, perform contract administration functions, or make payment prior to fulfilling their responsibilities.

 

      (ii) The prompt payment regulations at 5 CFR 1315.10(c) do not require the Government to pay interest penalties if payment delays are due to disagreement between the Government and the Contractor over the payment amount or other issues involving contract compliance, or on amounts temporarily withheld or retained in accordance with the terms of the contract. The Government and the Contractor shall resolve claims involving disputes and any interest that may be payable in accordance with the clause at FAR 52.233-1, Disputes.

 

	(6) Discounts for prompt payment. The designated payment office will pay an interest penalty automatically, without request from the Contractor, if the Government takes a discount for prompt payment improperly. The Government will calculate the interest penalty in accordance with the prompt payment regulations at 5 CFR part 1315.

 

	(7) Additional interest penalty. 	 	  (i) The designated payment office will pay a penalty amount, calculated in accordance with the prompt payment regulations at 5 CFR part 1315 in addition to the interest penalty amount only if--

 

        (A) The Government owes an interest penalty of $1 or more; 		 (B) The designated payment office does not pay the interest penalty within 10 days after the date the invoice amount is paid; and

 

        (C) The Contractor makes a written demand to the designated payment office for additional penalty payment, in accordance with paragraph (a)(7)(ii) of this clause, postmarked not later than 40 days after the invoice amount is paid.

 

      (ii)(A) The Contractor shall support written demands for additional penalty payments with the following data. The Government will not request any additional data. The Contractor shall-- (1) Specifically assert that late payment interest is due under a specific invoice, and request payment of all overdue late payment interest penalty and such additional penalty as may be required;

 

          (2) Attach a copy of the invoice on which the unpaid late payment interest is due; and

 

          (3) State that payment of the principal has been received, including the date of receipt.

 

        (B) If there is no postmark or the postmark is illegible-- 		 (1) The designated payment office that receives the demand will annotate it with the date of receipt, provided the demand is received on or before the 40th day after payment was made; or

 

          (2) If the designated payment office fails to make the required annotation, the Government will determine the demand's validity based on the date the Contractor has placed on the demand, provided such date is no later than the 40th day after payment was made.

 

      (iii) The additional penalty does not apply to payments regulated by other Government regulations (e.g., payments under utility contracts subject to tariffs and regulation).

 

  (b) Contract financing payment. If this contract provides for contract financing, the Government will make contract financing payments in accordance with the applicable contract financing clause.

 

  (c) Fast payment procedure due dates. If this contract contains the clause at 52.213-1, Fast Payment Procedure, payments will be made within 15 days after the date of receipt of the invoice.

 

  (d) Overpayments. If the Contractor becomes aware of a duplicate payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.

 

                     


Back to Table of Contents
 

 


  I.9  52.252-2  CLAUSES INCORPORATED BY REFERENCE  (FEB 1998)


 

  This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

 

  www.doleta.gov

  

  



Back to Table of Contents
 


         PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS


 


                        SECTION J - LIST OF ATTACHMENTS


 

 

 



Back to Table of Contents
  ATTACHMENT                                                         NO.
    NUMBER                     TITLE                    DATE         PAGES




Back to Table of Contents
 

 

 

 


 J.1  CONTRACT PRICING PROPOSAL COVER SHEET, STANDARD FORM


          1411 (9 pages)

 


 J.2  COST AND PRICE ANALYSIS, ETA FORM 8555 (8 PAGES)


 


 J.3  STATEMENT OF FINANCIAL CAPABILITY, ETA 8554 (2 PAGES)


 


 J.4  COST CONTRACTOR'S INVOICE, ETA 3100-1 (1 PAGE)


 


 J.5  COST CONTRACTOR'S DETAILED STATEMENT OF COST, ETA 3-2


          (1 page)

 


 J.6  PAST PERFORMANCE EVALUATION QUESTIONNAIRE (2 PAGES)


 


 J.7  PAST PERFORMANCE REFERENCE INFORMATION SHEET (2 PAGES)


 


 J.8  ORAL PRESENTATION EVALUATION QUESTIONNAIRE (2 PAGES)


 


 J.9  LOADED HOURLY LABOR RATE CHART (1 PAGE)


 


 J.10  VETS-100 - FEDERAL CONTRACTOR VETERANS EMPLOYMENT


          Report, OMB 1293-0005 (3 pages)

 


Back to Table of Contents
 


             	PART IV  -  REPRESENTATIONS AND INSTRUCTIONS


 


           	SECTION K  - REPRESENTATIONS, CERTIFICATIONS AND
	 OTHER STATEMENTS OF OFFERORS


 

 



Back to Table of Contents
 

 


  K.1  52.204-3  TAXPAYER IDENTIFICATION  (OCT 1998)


 

    (a) Definitions.

 

    Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

 

    Taxpayer Identification Number (TIN), as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

 

    (b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

 

    (c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

 

    (d) Taxpayer Identification Number (TIN).

 

    [  ]  TIN:. ____________________________

 

    [  ]  TIN has been applied for.

 

    [  ]  TIN is not required because:

 

    [  ]  Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

 

    [  ]  Offeror is an agency or instrumentality of a foreign government;

 

    [  ]  Offeror is an agency or instrumentality of the Federal Government.

 

    (e) Type of organization.

 

    [  ]  Sole proprietorship;

 

    [  ]  Partnership;

 

    [  ]  Corporate entity (not tax-exempt);

 

    [  ]  Corporate entity (tax-exempt);

 

    [  ]  Government entity (Federal, State, or local);

 

    [  ]  Foreign government;

 

    [  ]  International organization per 26 CFR 1.6049-4;

 

    [  ]  Other ___________________________________________

 

    (f) Common parent.

 

    [  ]  Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

 

    [  ]  Name and TIN of common parent:

 

   Name ____________________________________________________

 

   TIN  ____________________________________________________

 

 

                           


Back to Table of Contents
 

 


   K.2  52.215-6  PLACE OF PERFORMANCE (OCT 1997)


 

  (a) The offeror or respondent, in the performance of any contract resulting from this solicitation, [  ]  intends, [  ] does not intend [check applicable block] to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

 

  (b) If the offeror or respondent checks "intends" in paragraph (a) of this provision, it shall insert in the following spaces the required information:


 
------------------------------------------------------------------------
 Place of performance (street      | Name and address of owner and
 (street address, city, state,     | operator of the plant or facility
  county, code)                    | if other than offeror or respondent
------------------------------------------------------------------------
___________________________________|__________________________________
___________________________________|__________________________________
___________________________________|__________________________________
___________________________________|__________________________________
___________________________________|__________________________________
___________________________________|__________________________________
___________________________________|__________________________________
___________________________________|__________________________________
___________________________________|__________________________________
 
------------------------------------------------------------------------
 


 

                           


Back to Table of Contents
 

 


  K.3  52.219-1  SMALL BUSINESS PROGRAM REPRESENTATIONS
(MAY 2001)


 

  (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is-- 541611.

 

    (2) The small business size standard is 5 million.

 

    (3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

 

  (b) Representations. (1) The offeror represents as part of its offer that it [ ]  is, [ ]  is not a small business concern.

 

    (2) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.) The offeror represents, for general statistical purposes, that it [ ]  is, [ ]  is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

 

    (3) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.) The offeror represents as part of its offer that it [ ]  is, [ ]  is not a women-owned small business concern.

 

    (4) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it [  ] is, [  ] is not a veteran-owned small business concern.

 

    (5) [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (b)(4) of this provision.] The offeror represents as part of its offer that it [  ] is, [  ] is not a service-disabled veteran-owned small business concern.

 

  (c) Definitions.  As used in this provision--

 

    Service-disabled veteran-owned small business concern--

 

    (1) Means a small business concern-- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

 

      (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

 

    (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

 

    Small business concern, as used in this provision, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision.

 

    Veteran-owned small business concern means a small business concern--

 

    (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

 

    (2) The management and daily business operations of which are controlled by one or more veterans.

 

    Women-owned small business concern, as used in this provision, means a small business concern--

 

    (1) That is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

 

    (2) Whose management and daily business operations are controlled by one or more women.

 

  (d) Notice. (1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

 

    (2) Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small, HUBZone small, small disadvantaged, or women- owned small business concern in order to obtain a contract to be awarded under the preference programs established pursuant to section 8(a), 8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall--

 

      (i) Be punished by imposition of fine, imprisonment, or both;

 

      (ii) Be subject to administrative remedies, including suspension and debarment; and

 

      (iii) Be ineligible for participation in programs conducted under the authority of the Act.

 

                          


Back to Table of Contents
 


  K.4  52.222-18  CERTIFICATION REGARDING KNOWLEDGE OF CHILD
LABOR FOR LISTED END PRODUCTS (FEB 2001)


 

  (a) Definition.

 

  Forced or indentured child labor means all work or service--

 

    (1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

 

    (2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

 

  (b) Listed end products. The following end product(s) being acquired under this solicitation is (are) included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor, identified by their country of origin. There is a reasonable basis to believe that listed endproducts from the listed countries of origin may have been mined, produced, or manufactured by forced or indentured child labor.

 

 

Listed End Product

 

 

 

 

 

 

 

Listed Countries of Origin

 

 

 

 

 

 

 

 

  (c) Certification. The Government will not make award to an offeror unless the offeror, by checking the appropriate block, certifies to either paragraph (c)(1) or paragraph (c)(2) of this provision.

 

    [ ] (1) The offeror will not supply any end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in a corresponding country as listed for that end product.

 

    [ ] (2) The offeror may supply an end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product. The offeror certifies that it has made a good faith effort to determine whether forced or indentured child labor was used to mine, produce, or manufacture such end product. On the basis of those efforts, the offeror certifies that it is not aware of any such use of child labor.

 

                       


Back to Table of Contents
 


  K.5  52.222-22  PREVIOUS CONTRACTS AND COMPLIANCE REPORTS
(FEB 1999)


 

  The offeror represents that--

 

  (a) It [ ] has, [ ] has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; the clause originally contained in Section 310 of Executive Order No. 10925, or the clause contained in Section 201 of Executive Order No. 11114;

 

  (b) It [ ] has, [ ] has not filed all required compliance reports; and

 

  (c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

 

                           


Back to Table of Contents
 

 


  K.6  52.222-25  AFFIRMATIVE ACTION COMPLIANCE  (APR 1984)


 

  The offeror represents that--

 

  (a) It [ ] has developed and has on file, [ ] has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2), or (b) It [ ] has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

 

                           

 


Back to Table of Contents
 

 


  K.7  52.225-2  BUY AMERICAN ACT--BALANCE OF PAYMENTS PROGRAM
CERTIFICATE (FEB 2000)


 

  (a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product as defined in the clause of this solicitation entitled "Buy American Act--Balance of Payments Program--Supplies" and that the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic and products.

 

  (b) Foreign End Products:

 


        Line Item No.            Country Of Origin
 
        _____________________    ________________________
 
        _____________________    ________________________
 
        _____________________    ________________________
 
                        (List as necessary)


 

  (c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation.

 

                           


Back to Table of Contents
 

 


  K.8  SIGNATURE BLOCK


 

  I, the undersigned, do hereby attest that all representations and certifications made in this Section K are true.

 

  Also, I, the undersigned, am aware of the penalties prescribed in 18 U.S. Code 1001 for making false statements in offers; and I am legally authorized to bind the company or organization represented.

 


 
 
 
 
      __________________________________________     _____________
      (Signature)                                    (Date)
 
 
      __________________________________________
      (Typed or Printed Name)
 
 
      __________________________________________
      (Title)
 
 
      __________________________________________
      (Solicitation Number)
 
 
      __________________________________________
      (Name of Company/Organization Represented)
 
 
 
 
 
      __________________________________________
      (Address, including Zip Code)
 
 
 
      _______________________________________
      (Telephone Number, including Area Code)


Back to Table of Contents
 
 

     SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

 
 




Back to Table of Contents
 

 


  L.1  NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED
BY REFERENCE


 

      The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1  SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

 


    NUMBER          TITLE                                     DATE
                    




Back to Table of Contents

 

 


  L.2  52.216-27  SINGLE OR MULTIPLE AWARDS (OCT 1995)


 

  The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

 

                           


    52.219-24       SMALL DISADVANTAGED BUSINESS              OCT 2000

                    PARTICIPATION PROGRAM--TARGETS


 

 


  L.3  52.216-1  TYPE OF CONTRACT  (APR 1984)


 

  The Government contemplates award of a (Time and Materials, Indefinite Quantity) contract resulting from this solicitation.

 

                           


Back to Table of Contents
 

 


  L.4  52.252-1  SOLICITATION PROVISIONS INCORPORATED BY
REFERENCE  (FEB 1998)


 

  This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

 

  www.doleta.gov

  

  

 

                           


Back to Table of Contents

 

 


  L.5  PAST PERFORMANCE


 

Offerors shall submit the following information as part of their proposal for both the offeror and proposed major subcontractors:

 

A.  A list of all "relevant" contracts and subcontracts completed during the past three (3) years and all contracts and subcontracts currently in process.  The reference should be on project/work similar in nature.  Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers.  Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all key personnel.  Include the following information for each contract and subcontract:

 


 
1. Name of contracting activity
2. contract number
3. Contract type
4. total contract value
5. contract work
6. contracting officer and telephone
7. program manager and telephone
8. administrative contracting officer, if different from #6
     and telephone number
9. list of major subcontractors
 


 

B. The offeror may provide information on problems encountered on the contract and subcontracts identified in A above and corrective actions taken to resolve those problems.  Offerors should not provide general information of their performance on the identified contracts.  General performance information will be obtained from the references.

 

C. The offeror may describe any quality of awards or certifications that indicate the offeror possess a high quality process for developing and producing the product or service required.

 

Identify what segment of the company (one division or the entire company) that received the award or certification.  Describe when the award or certification was bestowed.  If the award or certification is over three years old, present evidence that the qualifications still apply.

 

D. Each offeror will be evaluated on his/her performance under existing and prior contracts for similar products or services.  Performance information will be used for both responsibility determinations and as an evaluation factor against which offerors' relative rankings will be compared to assure best value to the Government.  The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration.  The contractor's reference questionnaire form identified in Section J.8  will be used to collect this information.  References other than those identified by the offeror may be contacted by the Government with the information received used in the evaluation of the offeror's past performance.  The Government also reserves the right to decide not to contact all of the references provided by the offeror.  Names of individuals providing reference information about an offeror's past performance shall not be disclosed.

 


  L.6  ORAL PRESENTATION


 

After the receipt of offers (proposals) by the Government, every eligible offeror must make an oral presentation to the Government's evaluation panel and participate in a question and answer session.  The sole purpose of the oral presentation and question and answer session is to test an offeror's understanding of the work that the Government will require under the prospective contract.

 

The oral presentation and the question and answer session are not part of the offer and are not themselves offers.  The oral presentation and the question and answer session will not constitute discussions, as defined by FAR Part 15, and will not obligate the Government to determine a competitive range, conduct discussions, or solicit to entertain revised or final offers.

 

Statements made by the offeror during the oral presentation or the question and answer session will not become a part of any contract resulting from this RFP, unless the Government and the offeror agree to make it part of an offer during discussions.  If the Government decides to conduct discussions the Government will not solicit or entertain revisions to the oral presentations or to the answers given during the question and answer session.

 

1. Schedule for presentation:  Oral presentations will commence approximately three weeks after the receipt of proposals.  The Contract Specialist will notify offerors of the scheduled date and time of their presentation within two weeks of the receipt of offerors.  The order in which offerors will make presentations will be determined by drawing lots by the Contract Specialist.  Once notified of their scheduled presentation date and time, offerors shall complete their presentations on the scheduled date and time.  Requests from offerors to reschedule their presentations will be entertained only in emergency situations.  The Government reserves the right to reschedule an offeror's oral presentation at the discretion of the Contract Specialist.

 

2. Form of presentation:  Offerors will make their oral presentations in person, at the Department of Labor/ETA, 200 Constitution Ave., NW, Washington, D.C., to the Technical Evaluation Panel, Contract Specialist, and other representatives of the Government.  Submission of videotapes or other forms of media containing the presentation for evaluation are not authorized.

 

3. Time allowed for presentation:  Offerors shall receive transparencies one half hour prior to the presentation to caucus and prepare for the actual presentation.  Oral presentations, excluding the question and answer session, will be limited to 90 minutes.  The Contract Specialist will strictly enforce this time limit.  Following the oral presentation there will be a recess of 1 hour.  After the recess there will be a one hour question and answer session.

 

4. Offeror's presentation team:  A maximum of five contractor personnel (prime and subcontractor) may participate.  These individuals/presenters will attend the oral presentation and the question and answer session and shall answer questions directed to them.  The presentation shall be made by one or more of the personnel whom the offeror will employ to manage or supervise contract performance on a full time basis or as designated in Sections C.6 and L.10. The Project Director who will have a 100% time operational responsibility for contract performance shall be present and shall, at a minimum, answer questions directed to him/her during the question and answer session.

 

Offerors may not use company senior or general managers or consultants to make any part of the oral presentation.  In addition to the maximum of five individuals who will participate, the offeror may send two non-participating representatives to observe.  Hence a total of seven contractor personnel will be permitted to attend (only five may participate) the presentation.  No other officers, employees, consultants, agents, or other representatives of the offeror may attend.

 

5. Content of presentation:  The presentation shall not encompass price or cost and fee.  During the 90 minute oral presentation, the offeror's presenters must demonstrate the offeror's understanding of the work that will be required under the prospective contract by addressing the following topics, in the following order, in accordance with the following instructions:

 

(a)	Introduction: The offeror should provide some information about itself as a firm, briefly describing its organization, history, products and services. (10 minutes)

 

 

(b)	Work Breakdown:  Present an analysis of the statement of work.  Subdivide statement of work tasks [identify selected tasks] into their constituent activities.  Briefly describe each activity and its inputs and outputs.  Briefly describe interrelationships and interdependencies among the activities. (20 minutes)

 

(c)	Contract Work Schedule:  Present a Gantt chart that illustrates the contract work schedule by [week, month, quarter, or year].  Show the starting date and ending date of each activity identified in the work breakdown analysis.  Describe the interrelationships and interdependencies among the tasks. (10 minutes)

 

(d)	Contract Resource Allocations:  Describe the types of professional, administrative, clerical and other labor that will be required to perform the contract work.  Briefly describe each classification of professional and blue collar labor, including position title(s) and grades, journey-person level qualification requirements, typical journey-person level duties and responsibilities.  Describe the total number of hours of each of these professional and blue collar labor classifications that will be allocated to each of the activities identified in the work breakdown analysis from start to finish.  Also identify the types and hours of administrative and clerical labor that will be required for each activity. (10 minutes)

 

(e)	Performance Risk Analysis:  Identify contingent events that could, if they were to occur, endanger satisfactory performance.  Focus on critical events that are realistically likely to occur and that would pose serious problems.  (Do not try to identify every event that could cause some minor difficulty.)  Briefly describe the nature of each such event, each work activity with which it is associated, the estimated likelihood of its occurrence, its likely effect on performance if it were to occur, its likely causes, and plans to prevent its occurrence and to respond in the event that it does occur. (20 minutes)

 

(f)	Responsibility Assignments:  Identify the components of the offeror's organization that will have primary support responsibility for the performance of each of the activities identified in the work breakdown analysis.  Include affiliates, subsidiaries, and subcontractors.  Also, identify the individual managers of each such organization.  Briefly describe the qualifications of each such organizational component and person, including education and training and especially their experience doing such work. (10 minutes)

 

(g)	Conclusion:  The offeror should summarize the main points of its presentation and state why the Government should select the offeror for contract award. (10 minutes)

 

An offeror may address any other topic, as well, within the 90 minute limit.  The Contract Specialist will strictly enforce the 90 minute time limit.

 

6. Clarification of oral presentation points:  After completion of the oral presentation, the Government may request clarification of any points addressed which are unclear and may ask for elaboration by the offeror on any point which was not supported.  Any such interchange between the offeror and the Government will be for clarification only, and will not constitute discussions within the meaning of FAR Part 15.  The time required for clarification will not be counted against the offeror's presentation time limit.

 

7. Government Personnel:

 

Contract Specialist and/or Contracting Officer.

 

Federal Staff to assist in the administration of the presentations.

 

The Technical Evaluation Panel consisting of (3) individuals with expertise in employment and training programs administered by the Department of Labor/ETA.

 

8. Documentation:  The Government will provide blank flip chart paper for the offeror to use during the presentation caucus time period.  An overhead slide projector will be provided by the Government for offeror use during the presentation.  At the close of the presentation, the offeror shall provide the Technical Evaluation with a listing of the names, firms, and position titles of all presenters, along with all flip charts and/or overhead slides used during the presentation.  The Government will not accept for evaluation any additional documentation which may or may not have been referenced during the presentation.

 

Each offeror shall use black and white overhead transparencies (slides) to document key points of its presentation.  The Government will provide one overhead projector, one flip-chart pad, and marker pens for the offeror's use during the oral presentation.  The offeror may not use or submit any other media documents.  "The offeror shall submit its set of overhead transparencies and five (5) paper copies to the Government in a sealed package with its offer" (see L.7).  Failure to submit the overhead transparencies and paper copies by the date established for receipt of offers will cause the offer to be rejected as non-responsive.

 

Thirty (30) minutes before the presentation, the Contract Specialist will give the transparencies to the offeror for its use during the presentation.  The overhead transparencies must be 8.5 by 11 inches.  The legibility and clarity of the transparencies is the responsibility of the offeror.  The transparencies submitted will be considered the offeror's technical proposal.  If there is a discrepancy between any of the transparencies and what is verbally stated during the presentation, the information that  appears on the transparency will take precedence over what the presenters say.

 

There is no limit to the number of overhead transparencies that an offeror may use during its presentation.  However, when evaluating the offeror's presentation, the Government will consider only the information on the transparencies that were actually projected during the presentation.  The production and use of an excessive number of slides may be detrimental to an offeror's interests.  The presentations will be audio taped by the Government. Offerors should mark slides in accordance with FAR 52.215-1 (e), Restrictions on Disclosure and Use of Data, as appropriate.

 


  L.7  SUBMISSION OF PROPOSAL


 

(A) - General Instructions:

 

Each offeror must submit an offer (proposal) and other written information and make an oral presentation in strict accordance with these instructions.  When evaluating an offeror, the Government will consider how well the offeror complied with the letter and spirit of these instructions.  The Government will consider any failure on the part of an offeror to comply with both the letter and spirit of these instructions to be an indication of the type of conduct it can expect during contract performance.  Therefore, the Government encourages offerors to contact the Contracting Officer by telephone, facsimile transmission, e-mail, or mail in order to request an explanation of any part of these instructions.

 

Your proposal must be submitted in three (3) separate and distinct parts as outlined below, consisting of the number of stated copies and accompanied by the required supportive materials to insure that the proposal will be considered responsible to the Request for Proposals.

 

Part 1 - Original and two (2) signed copies of completed Standard Form 33, Solicitation, Offer and Award, Original and two (2) signed copies of Section K, the Representations, Certifications and other Statements of Offerors, Original and two (2) signed copies of Small Business Subcontracting Plan, and all attachments thereto except those items required in Part 2 and 3 will be submitted as outlined in their respective parts.

 

Legible copies are acceptable.  (All copies shall be ink-signed.)

 

Part 2 - (1) A set of overhead transparencies and five (5) paper copies in a sealed package.  These transparencies shall form the basis of the offeror's Oral Presentation.  PLEASE NOTE: The sealed package containing the transparencies will not be opened until the scheduled date for an offeror's presentation, in the presence of the Contract Specialist and a representative of the offeror.  Both the transparencies and the Oral Presentation will be used to evaluate the offeror's capability to perform the contract (See section M.3(A));

 

(2) Offerors shall submit an original and three copies of resumes of all "professional personnel" (See Section M.3(B));

 

(3) Offerors shall submit an original and three copies of relevant past performance information (See Section L.5 and M.3(C)); and

 

(4) Offerors shall submit an original and three copies of their technical approach (See Section M.3 (D)).  (PLEASE NOTE:  There is a page limit not to exceed 20 single-spaced, single-sided pages with 1 inch margins.  Text type shall be at least 10 pitch or larger.  Responses under this evaluation criteria that do not meet the requirements may be determined non-responsive and not considered for award.)

 

The Technical Proposal shall not make reference to cost or price data so that an independent technical evaluation may be made on the basis of technical merit alone.  Failure to comply with this requirement will result in a determination of nonresponsiveness.  Proposals specifying less than one hundred twenty (120) days Government Acceptance may be considered not acceptable.  Any exceptions taken by a proposer to any provisions of this Request for Proposals or any condition placed upon a proposal may result in a finding of not acceptable.  Only one proposal may be submitted by each respondent.

 

Part 3 - A detailed Business Management Proposal as further outlined in the below instructions and consisting of:

 

(a)Three (3) copies of Attachment J.2 - Cost and Price Analysis, ETA 8555 (Mar. 1981) (b)One (1) copy of Attachment J.3 - Statement of Financial Capability, ETA 8554 (Mar. 1981)(c).  One (1) each Accounting System Certification which is a statement certifying that the offeror has an established accounting system with internal controls adequate to safeguard their assets, insure that funds are accounted for by cost categories, check the accuracy and reliability of the accounting data, promote operating efficiency and permit compliance with Government requirements and accounting procedures with respect to Cost Reimbursement types of contracts.

 

The statement shall be executed by a certified public accountant (CPA), licensed public accountant, a bona-fide accounting or audit organization such as Defense Contract Audit Agency (DCAA) or an entity of equivalent status acceptable to the Government.  Failure to include the above stated supportive materials with your proposal will be a basis for determination of not being acceptable.

 

NOTE:  Part 1, 2, and 3 should be sealed in separate envelopes and included in one master package.  The RFP number and related Part numbers outlined above, if applicable, must be shown in the upper left hand corner of each of the envelopes as well as the master package.

 

The Government warns offerors that taking exception to any term or condition of the RFP (including submitting any alternative proposal that requires a relaxation of a requirement), will make an offer unacceptable, and the offeror ineligible for award, unless the RFP expressly authorizes such an exception with regard to that specific term or condition.  The Government will consider any exception to a term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency, as defined in FAR Part 15.

 

An offeror may eliminate a deficiency in its offer only through discussions, as defined and prescribed in FAR Part 15.  However, the Government intends to award a contract without discussions, as authorized by FAR Part 15.  Therefore, any offeror planning to take exception to a term or condition of the RFP should consult with the Contracting Officer prior to submitting and offer, unless the RFP expressly authorizes such an exception.

 

Not withstanding its plan to award without discussions, the Government reserves the right to conduct technical and cost discussions with offers in a competitive range, if necessary, and to permit such offerors to revise their proposals.  The government also reserves the right to change any terms and conditions of their RFP by amendment at any time prior to contract award and to allow offerors to revise their offers accordingly, as authorized by FAR Part 15.

 

The offeror shall complete and submit all certifications included in or attached to this Request for Proposal.

 

The Cost Analysis (Attachment J.2) and Financial Capability Forms (Attachment J.3) support information shall be augmented as follows:

 

Offerors are required to submit cost proposals fully supported by cost and pricing data adequate to establish the reasonableness of the proposed costs.

 

1. Most current published annual balance sheet and profit or loss statement.

 

2. The offeror shall furnish a total cost breakdown utilizing the enclosed cost and price analysis form.

 

(a) Include the backup data to support the type of labor and estimated numbers of hours within each category.

 

(b) Include a breakdown of the amount estimated for travel including destination, duration, purpose and cost (per diem and transportation).

 

(c) Include backup data to support the estimated amount of material and subcontracting (if applicable) including description of materials to be procured, basis for proposed subcontract, type of subcontract and amounts proposed.

 

3. List the names and addresses of any subcontractor* the offeror intends to use in the performance of a resulting contract.  Include the following information about the subcontract(s).

 

(a) How subcontractor was selected?

 

(b) Has the subcontractor submitted a cost proposal?

 

(c) Will he be able to start performance at the start of the contract period?

 

(d) What is the total cost of (each) subcontract?

 

(e) What services (skills) will the subcontract provide?

 

(f) What experience do they have in this technical area?

 

*Also provide the above information for consultants you intend to use in the performance of a resulting contract.

 

Consultants: Persons who are members of a particular profession or posses a special skill and who are not officers or employees of the contractor.

 


  L.8  LETTERS OF COMMITMENT - KEY PERSONNEL, (OCT 2000)


 

1. All proposed key personnel listed in Section M.3.A require written, signed (by employee/contingency hire), and dated letters of commitment. The Offeror shall provide letters of commitment from current employees that state they: (1) will remain employed by the Offeror; and (2) will work full time, or the percentage of time designated in the RFP, for at least six months on the resultant contract if awarded to the Offeror. The letters of commitment must reflect agreement on salary, benefits and position.

 

2. Letters of commitment must also be submitted for contingency hires, defined as persons not currently employed but who have executed a binding letter of commitment for employment with the Offeror, if the Offeror receives award under subject solicitation. The letter of commitment must reflect agreement on salary, benefits and position. New hires may not be proposed for key personnel. (A new hire is defined as specified or unspecified persons to fill an empty position who are neither identified as a current employee of the Offeror (or proposed subcontractor) nor as a contingency hire).

 

3. For those key personnel designated by the Contracting Officer, a binding signed employment contract between the key person(s) and the employer/offeror contingent upon DOL awarding the employer/offeror the resultant contract must be provided with the proposal in order for the proposal to be considered responsive or technically acceptable. The employment contract must:

 

(1)be for at least six months from the date of the award of the contract by DOL to the employer/offeror;

 

(2)state that the employee will work full time, or the percentage of time designated in the RFP, on the resultant contract if awarded to the employer/offeror; and

 

(3)the employment contract must address salary, benefits, and position.

 

(PLEASE NOTE:  Letters of Commitment will be required from ONLY those offerors who make the competitive range.)

 


  L.9  CONFIRMATION OF PROPOSED KEY PERSONNEL (OCT 2000)


 

The following certificate shall be provided upon request by the Contracting Officer should discussions be required and revisions and/or best and final offers be requested.

 

I certify that the proposed key personnel are still available for performance under any contract resulting from this solicitation, and that the letters of commitment are still valid. I base this certification on written and/or oral confirmation which I received, within the past 30 days, from each individual proposed to fill the Key Personnel requirements. I further certify that I possess copies of written confirmations I received from each individual, and/or a memorandum to the file documenting oral confirmation of that individual's availability. I further promise to immediately inform the Government of any changes in the availability of any proposed key personnel.

 

Date of Certification

 

By (Name and Signature of company president)

 

(PLEASE NOTE:  Confirmation of Proposed Key Personnel will be required from ONLY those offerors who make the competitive range.)

 


  L.10  REQUEST FOR CLARIFICATION (RFC)


 

All Requests For Clarification (RFC) must be received no later than 5:00 p.m. local time, March 15, 2002.

 

Only electronic submission of requests will be accepted.  They shall be submitted to Ms. Chari Magruder at cmagruder@doleta.gov.  Should any RFC be received after the date stated above, the Government reserves the right not to provide an answer.  If, however, the Government determines that the RFC raises an issue of significant importance, the government will respond electronically.

 

The Government will not provide any information concerning requests for clarifications in response to telephone calls from offerors.  All requests will be answered electronically and will be available to all offerors at the www.doleta.gov and www.fedbizopps.gov and www.doleta.gov.

 

Please be advised that it is the sole responsibility of the offeror to continually view the website for any amendments to this solicitation.

 

 


Back to Table of Contents
 

 


             	SECTION M - EVALUATION FACTORS FOR AWARD


 

 



Back to Table of Contents
 

 


  M.1  NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED
BY REFERENCE


 

      The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1  SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

 


    NUMBER          TITLE                                     DATE
                    




    52.217-3        EVALUATION EXCLUSIVE OF OPTIONS           APR 1984



 

 


  M.2  BASIS FOR AWARD (BEST VALUE)


 

The Government intends to evaluate proposals using a two-step methodology.  The first step will involve the evaluation of the offeror's INDIVIDUAL STAFF EXPERIENCE AND QUALIFICATIONS, CONTRACTOR'S PAST PERFORMANCE, CONTRACTOR'S TECHNICAL APPROACH, AND PRICE, evaluation factors B, C, D, and E listed below).  Based on these evaluations, a Competitive Range (FAR Part 15) consisting of the most highly rated proposals will be established.

 

The second step will involve evaluation of an ORAL PRESENTATION presented by each of the offerors within the Competitive Range.  Evaluation of oral presentations will consist of the offeror's CAPABILITY TO PERFORM THE CONTRACT (evaluation factor A listed below).  Therefore, each offer should contain the best terms from a cost or price and technical standpoint

 

A cost realism analysis will be performed for all technically acceptable offerors.  Contract award will be based on the combined evaluations of Contractor's Capability to Perform the Contract, Individual Staff Experience and Qualifications, Past Performance, Contractor's Experience with Related Work, and Price.  The contract resulting from this solicitation will be awarded to the responsible offeror whose offer, conforming to the solicitation, is determined to provide the "best value" to the Government, which may not necessarily be the proposals offering the lowest cost nor receiving the highest technical score.  It should be noted that cost is not a numerically weighted factor.  Although non-cost factors are significantly more important than cost, cost is an important factor and should be considered when preparing responsive offers (proposals).  The importance of cost as an evaluation factor will increase with the degree of equality of the proposals in relation to the remaining evaluation factors.

 

When the offerors within the competitive range are considered essentially equal in terms of technical, past performance and other no-cost factors (if any), or when cost is so significantly high as to diminish the value of the technical superiority to the Government, cost may become the determining factor for award.  In summary, cost/no-cost trade offs will be made, and the extent to which one may be sacrificed for the other if governed only by the tests of rationality and consistency with the established factors.

 

Prospective contractors are advised that the selection of a contractor for contract award is to be made, after a careful evaluation of the offers (proposals) received, by a panel of specialists chosen by DOL/ETA.  Each panelist will evaluate the proposals for technical acceptability using a range of scores assigned to each factor.  The factors are presented in the order of emphasis that they will receive (i.e., Factor A has the greatest weight, Factor B the second greatest weight, etc.).  The scores will then be averaged to select a contractor for award on the basis of their proposal being the most advantageous to the Government, price and other factors considered.

 


 M.3  EVALUATION CRITERIA AND BASIS FOR AWARD (BEST VALUE)


 

A.   CONTRACTOR'S CAPABILITY TO PERFORM THE CONTRACT     (35 points)

 

The Government will evaluate each offeror's capability to perform the contract on the basis of its oral presentation and the responses it gives during the question and answer session that will follow the oral presentation.  In making this evaluation, the government will consider an offeror's : (1) knowledge of the content of the work in terms of constituent activities, their inputs and outputs, and their interrelationships and interdependencies; (2) recognition of the appropriate sequence and realistic duration of the work activities; (3) knowledge of the appropriate types of resources required to perform the work activities; (4) familiarity with the difficulties, uncertainties, and risks associated with the work; (5) knowledge of the personnel and subcontractor qualifications necessary to the performance of the work; and (6)discussion of potential problems, such as increasing the utilization, and present strategies for dealing with them.

 

B.   INDIVIDUAL STAFF EXPERIENCE AND QUALIFICATIONS     (25 points)

 

This section of the proposal shall include sufficient information for judging the quality and competence of staff proposed to be assigned to the project to assure that they meet the required qualifications.  Successful performance of the proposed work depends heavily on the qualifications of the individuals committed to this project, and the adequacy of the time commitment for each individual in relation to the specific tasks that they will perform.  Accordingly, the Government, in its evaluation of the contractor's proposal, will place considerable emphasis on the contractor's commitment of personnel qualified for the work involved in accomplishing the assigned tasks.

 

This section of the proposal shall provide the current employment status of personnel proposed for work under this RFP--i.e., whether these personnel are currently employed by the contractor or are dependent upon planned recruitment or subcontracting.  Where subcontractors or outside assistance are proposed, organizational control shall be clearly delineated so as to demonstrate and ensure responsiveness to the needs of the Government.

 

The following information shall also be furnished:

 

1. The proposed Project Director;

 

2. The proposed project organization;

 

3. The time commitment of all professional personnel assigned to the project (the number of hours per month that each individual will devote to the project over its life), as well as "Letters of Intent" for each professional personnel;

 

4. A resume for each professional personnel to be assigned to the project.  At a minimum, each resume shall include:

 

(a) The individual's current employment status and previous work experience, including position title, dates in position, duties performed, and employing organization.  Duties shall be clearly defined in terms of the role performed, i.e., management, team leader, consultant.  Also, indicate whether each individual is currently employed by the contractor, and (if so) for how long.

 

(b) A statement of the work that the individual has completed or which is currently underway for work that is relevant to the proposed work on the demonstration project.

 

(c) The individual's educational background;

 

(d) The position to which the individual would be assigned for the project and the type of work that they would perform in that capacity.

 

Please be advised that offerors shall be evaluated under this factor based on the following:

 

(i) The experience and qualifications of the proposed Project Director and the amount of time committed to the project. This person shall be a qualified professional capable of supervising activities involved in support of each task order; be qualified to coordinate all project related personnel matters communicate both orally and in writing with all levels of ETA personnel; develop and implement staffing plans, and otherwise manage the project; be a qualified professional capable of working independently and providing guidance to lower level personnel.  The Project Director should have a Bachelor's degree in economics, public administration, business administration or related subjects; and have a minimum of 5 years experience in related work.  (time commitment - 25%);

 

(ii) The experience and qualifications of all professional personnel. Professional personnel should have a minimum of three years experience in related work and the technical expertise for their role in the project(s).

 

(iii) Letters of Intent for each professional personnel.

 

(iv) A resume for each professional personnel to be assigned to the project.  At a minimum, each resume shall include:

 

(a) The individual's current employment status and previous work experience, including position title, dates in position, duties performed, and employing organization. Duties shall be clearly defined in terms of the role performed, i.e., management, team leader, consultant.  Also, indicate whether each individual is currently employed by the contractor, and (if so) for how long.

 

(b) A statement of the work that the individual has completed or which is currently underway for work that is relevant to the proposed work.

 

(c) The individual's educational background;

 

(d) The position to which the individual would be assigned for the project and the type of work that they would perform in that capacity; and

 

(vi) Staffing charts listing names, qualifications, and experience of professional personnel (including outside consultants), staff time/time loading charts showing the amount of time each staff person will devote to each task and sub-task, and an indication of how staff will be allocated to perform all necessary field work during the project.

 

C.   CONTRACTOR'S PAST PERFORMANCE (25 Points)

 

This criterion shall represent 25% of the total score of the proposal.  Award may be made from the initial offers without discussions.  However, if discussions are held offerors will be provided the opportunity to address unfavorable reports of past performance, if the offeror has not had a previous  opportunity to review the rating.  Past Performance shall include evaluating offerors with no relevant performance history, and shall provide offerors an opportunity to identify past or current contracts (Federal, State, and local government and private) for efforts similar to the Government requirement.

 

Offerors shall provide information on problems encountered on the identified contracts and the offeror's corrective actions.  The Government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror's past performance.  The Contracting Officer shall determine the relevance of similar past performance information.  Offers shall submit past performance information regarding predecessor companies, professional personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.  Offerors without relevant past performance history or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. In this instance the offeror would receive a neutral score.

 

D.  Technical Approach (15 points)

 

This section of the proposal shall demonstrate the offeror's ability to devise and implement a suitable technical approach for an assigned task order.  Offerors shall demonstrate this by choosing at least three (3) of the tasks described in the Overall Task Requirements section of this RFP and briefly describing how they would approach them.  Offerors should note that it is not expected that every task order contractor will be capable of performing every task listed in the referenced section.  Offerors should choose three or more tasks that will best represent their firm's capabilities.

 

Please be advised that offerors shall be evaluated under this factor based on the following:

 

For analysis tasks involving analysis and reporting (5, 6, 7 and 8):

 

(1) The appropriateness and comprehensiveness of the study questions (2) The data to be collected are sufficient to completely address the study questions (3) Data collection procedures are appropriate and will likely provide complete and high-quality data (4) Analysis methods are appropriate to the issue and type of information being analyzed (5) The scale of each task (e.g., the number and length of site visits) and the level of effort to be devoted to it is appropriate for a task order and will fully accomplish the task's objectives (6) Approaches to accomplishing tasks use innovative methods where appropriate.

 

For tasks involving meetings and conferences (1, 2, and 3):

 

(1) Effectiveness of approach to making logistical arrangements (2) Appropriateness of proposed location and facilities (3) Appropriateness of proposed agenda (4) Qualifications of proposed meeting facilitator

 

For technical assistance (task 9):

 

(1) Appropriateness of technical assistance mode (e. g., peer to peer, conference, site visit, etc.) (2) Effectiveness of approach to making logistical arrangements (3) Appropriateness and effectiveness of proposed content of technical assistance (4) Qualifications of proposed TA provider (i. e., the selection of in-house staff or consultants who are well-qualified to deliver technical assistance on a specified topic).

 

(PLEASE NOTE:  There is a page limit not to exceed 20 single-spaced, single-sided pages with 1-inch margins.  Text type shall be at least 10 pitch or larger.  Responses under this evaluation criteria that do not meet the requirements may be determined technically unacceptable and not considered for award.)

 

E.  PRICE

 

Cost Realism will be performed as part of the proposal evaluation process.  The purpose of this evaluation shall be (a) to verify the offeror's understanding of the requirement; (b) to assess the degree to which the cost/price proposal reflects the approaches and/or risk assessments made in the technical proposal as well as the risk that the offeror will provide the services for the offered prices/cost; and (c) assess the degree to which the costs reflected in the cost/price proposal accurately represents the work effort included in the technical offer (proposal).

 


 M.4   DETERMINING BEST OVERALL VALUE


 

In order to determine which offeror represents the best overall value, the Contracting Officer will make a series of paired comparisons among only those offerors that submitted acceptable offers (proposals).  If, in any paired comparison, the offeror with the higher expected value also has the lower price, then the Contracting Officer will consider that offeror to represent the better overall value.  If the offeror with the higher expected value has the higher price, then the Contracting Officer will decide whether the difference in expected value is worth the difference in price.  If the Contracting Officer decides that it is, then they will consider the offeror with the higher expected value and the higher price to represent the better overall value.  If not, then the Contracting Officer will consider the offeror(s) with the lower expected value and the lower price to represent the better value.  The Contracting Officer will continue to make paired comparisons in this way until they have identified the best overall value.

 

Pursuant to FAR Subpart 52.215-1 Instructions to Offerors - Competitive Acquisition, the Contracting Officer reserves the right to award without discussion to the source(s) whose offer is the most advantageous to the Government, price and other factors considered.

 


Back to Table of Contents