Temporary Assistance for Needy Families Program Program Instruction |
Health and Human Services Administration for
Children & Families Office of Family
Assistance
|
Memorandum No. TANF-ACF-PI-2008-7 |
Date: July 24, 2008 |
TO: |
State Agencies Administering the Temporary Assistance for Needy Families Program and other Interested Parties |
||
|
|
||
SUBJECT: |
Form ACF-199, TANF Data Report, and Form ACF-209, SSP-MOE
Data Report, Approved by the Office of Management and Budget through |
||
|
|
||
REFERENCES: |
Section 411 of the Social Security Act and 45 CFR Part 265 |
||
|
|
||
PURPOSE: |
The purpose of this program instruction is to provide State agencies with the TANF Data Report (TDR) form and related instructions and the SSP-MOE Data Report (SDR) form and related instructions that are effective for fiscal year 2009 and thereafter. |
||
|
|
||
BACKGROUND: |
The provisions of the SSA and 45 CFR Part 265, cited
above, require States to collect on a monthly basis and report data to the
Secretary of the Department of Health and Human Services on a quarterly
basis. These data include
disaggregated case record information on the families receiving assistance,
families no longer receiving assistance and families applying for assistance
from programs funded with TANF funds and on its separate State programs for
which the State claims “maintenance-of-effort” expenditures. A State may comply with these requirements
by collecting and submitting case record information for its entire caseload
or by collecting and submitting the case record information for a portion of
the caseload which is obtained through the use of scientifically acceptable
sampling methods. The Deficit Reduction Act of 2005 modified the Social
Security Act in a number of ways. The
Department issued final TANF rules, 75 Federal Register p. 6772 et. Seq.
February 5, 2008, to reflect these changes.
The TANF Data Report and the SSP-MOE data Report were modified to
capture additional data to comply with the changes in the new final TANF rules. The following section one data elements are
changed from the prior reports: (1) Waiver Evaluation Experimental and Control Group [TDR #27
and SDR-25] is no longer in use; (2) Is the TANF Family Exempt from the
Federal Five-Year Time Limit [TDR-28], codes 5, 10, and 11 are no longer in
use; (3) Work-Eligible Individual Indicator [TDR-48 and SDR-41] was modified
to reflect the new definition; (4) Work Participation Status [TDR-49 and
SDR-42] codes 3 and 4 no longer in use; (5) For each of the unpaid work
activities [TDR – 53 and 55-61 and SDR- 46 and 48-54) two sub elements were
added to capture the average hours per week in the report month for Holidays
and Excused Absences; (6) Additional Work Activities Permitted Under Waiver
Demonstration [TDR-62 and SDR-55] in the prior approved TANF report was
deleted; (7) Required Hours of Work Under Waiver Demonstration [TDR-64 and
SDR-57] in the prior approved TANF report was deleted; (8) Other Work
Activities [TDR-63 and SDR-56] in the prior approved TANF report were moved
to TDR-62 and SDR-55 respectively; (9) Added [as new TDR-63 and new SDR-56]
Deemed Core Hours per week for the Overall Rate; (10) Added [as new TDR-64
and new SDR-57] Deemed Core Hours for the Two-Parent Rate; and (11) Has the
Family Received Assistance Under a State TANF Program Within the Past Six
Months [SDR-10] was modified to identify families that received TANF both in
the report month or in the past six months but not in the report month. There were no changes to Sections 2, 3, and
4 of the TDR and SDR. In addition to the above changes in data elements, we have
changed guidance information related to the work activities to conform to
changes in the definitions and policies in the final rule. |
||
|
|
||
ACTION: |
Effective with the October – December 2008 quarter, State agencies must establish new reporting procedures to implement changes in the TANF final rules for fiscal year 2009 and thereafter. |
||
|
|
||
SUBMITTAL INSTRUCTIONS: |
Reports for each sample month
in a quarter are due in Central Office of the Administration for Children and
Families within 45 days following the end of the quarter. The first quarterly TDR report and, if
applicable, the first quarterly SSP-MOE Data Report under the new final TANF
rule, are due |
||
|
|
||
EFFECTIVE DATE: |
|
||
|
|
||
ATTACHMENT: |
Form ACF-199, TANF Data Report and Form ACF-209, SSP-MOE Data Report. |
||
|
|
||
INQUIRIES: |
Inquires should be directed to the appropriate ACF TANF Regional Program Manager. |
||
|
|
||
|
|
||
|
|
|
Sidonie Squier |
|
Director |
|
Office of Family Assistance |
This document was last modified on
Aug- 7-2008
.