SSP-MOE
Data Report - Section One
Disaggregated
Data Collection
for
Families Receiving Assistance
under the
INSTRUCTIONS AND DEFINITIONS
General
Instruction: If a State claims MOE expenditures for
separate State programs (SSPs) and for persons served by those programs, it
must collect and report this information on the SSP-MOE Data Report on SSP-MOE
families receiving assistance only as follows:
(1) If the State wishes to receive a high performance bonus, it must
file the information in sections one and three of the SSP-MOE Data Report; and
(2) if the State wishes to quality for caseload reduction credit, it must file
the information in all three sections of the SSP-MOE Data Report.
The State agency should collect and
report data for each data element. The
data must be complete (unless explicitly instructed to leave the field blank)
and accurate (i.e., correct).
An "Unknown" code may appear
only on four sets of data elements ([#28 and #61] Date of Birth, [#29 and #62]
Social Security Number, [#37 and #68] Educational Level, and {#38 and #69]
Citizenship/Alienage). For these data
elements, unknown is not an acceptable code for individuals who are members of
the eligible family (i.e., family affiliation code "1").
There are six data elements for which
States have the option to report based on either the budget month or the
reporting month. These are: #14 Amount of Food Stamps Assistance; #17
Amount of Child Support; #18 Amount of Families Cash Resources; #58 Amount of
Earned Income; and [#59 and #70] Amount of Unearned Income. Whichever choice the State selects must be
used for all families reported each month and must be used for all months in
the fiscal year.
The data elements in the SSP-MOE Data
Report are similar to those in the TANF Data Report for the TANF Program. This will give us comparable information on
the SSP programs. It will allow us, for
example, to calculate a SSP-MOE work participation rate. Because a State's definitions and eligibility
requirements for its SSPs may be different from those in its TANF Program, the
data required in its SSP-MOE Data Report may not precisely correspond to the
information collected by the State in its SSP-MOE Data Report. We encourage States to provide the best
possible information.
1. State
FIPS Code: Enter your two-digit State code from the following listing. These codes are the standard codes used by
the National Institute of Standards and Technology.
|
|
Code |
State |
Code |
|
Alabama |
01 |
Montana |
30 |
|
Alaska |
02 |
Nebraska |
31 |
|
American Samoa |
60 |
Nevada |
32 |
|
Arizona |
04 |
New Hampshire |
33 |
|
Arkansas |
05 |
New Jersey |
34 |
|
California |
06 |
New Mexico |
35 |
|
Colorado |
08 |
New York |
36 |
|
Connecticut |
09 |
North Carolina |
37 |
|
Delaware |
10 |
North Dakota |
38 |
|
Dist. of Columbia |
11 |
Ohio |
39 |
|
Florida |
12 |
Oklahoma |
40 |
|
Georgia |
13 |
Oregon |
41 |
|
Guam |
66 |
Pennsylvania |
42 |
|
Hawaii |
15 |
Puerto Rico |
72 |
|
Idaho |
16 |
Rhode Island |
44 |
|
Illinois |
17 |
South Carolina |
45 |
|
Indiana |
18 |
South Dakota |
46 |
|
Iowa |
19 |
Tennessee |
47 |
|
Kansas |
20 |
Texas |
48 |
|
Kentucky |
21 |
Utah |
49 |
|
Louisiana |
22 |
Vermont |
50 |
|
Maine |
23 |
Virgin Islands |
78 |
|
Maryland |
24 |
Virginia |
51 |
|
Massachusetts |
25 |
Washington |
53 |
|
Michigan |
26 |
West Virginia |
54 |
|
Minnesota |
27 |
Wisconsin |
55 |
|
Mississippi |
28 |
Wyoming |
56 |
|
Missouri |
29 |
|
|
2. County
FIPS Code: Enter the three-digit
code established by the National Institute of Standards and Technology for
classification of counties and county equivalents. Codes were devised by listing counties
alphabetically and assigning sequentially odd integers; e.g., 001, 003,
005. A complete list of codes is
available in Appendix F of the TANF Sampling and Statistical Methods
Manual.
3. Reporting
Month: Enter the four-digit year and
two-digit month codes that identify the year and month for which the data are
being reported.
4. Stratum:
Guidance:
All families that receive assistance under separate State Programs (i.e.,
SSP-MOE families) and are selected in the sample from the same stratum must be
assigned the same stratum code. Valid
stratum codes may range from "00" to "99." States with stratified samples should provide
the ACF Regional Office with a listing of the numeric codes utilized to
identify any stratification. States that
use stratified samples must file section four of the SSP-MOE Data Report, which
contains the caseload size by stratum for each report month. If a State opts to
provide data for its entire caseload, enter the same stratum code (any
two-digit number) for each SSP-MOE family.
Instruction:
Enter the two-digit stratum code.
FAMILY-LEVEL DATA
Definition: For reporting purposes, the SSP-MOE
family means (a) all individuals
receiving assistance as part of a family under the separate State program(s);
and (b) the following additional persons living in the household, if not
included under (a) above:
(1) Parent(s)
or caretaker relative(s) of any minor child receiving assistance;
(2) Minor
siblings of any child receiving assistance; and
(3) Any
person whose income or resources would be counted in determining the family's
eligibility for or amount of assistance.
5. Case
Number - Separate State MOE:
Guidance:
If the case number is less than the allowable eleven characters, a State
may use lead zeros to fill in the number.
Instruction:
Enter the number assigned by the State agency to uniquely identify the
case.
6. ZIP
Code: Enter the five-digit ZIP code
for the SSP-MOE family's place of residence for the reporting month.
7. Disposition:
Guidance:
A family that did not receive any assistance for the reporting month but
was listed on the monthly sample frame for the reporting month is "listed
in error." States are to complete
data collection for all sampled cases that are not listed in error.
Instruction:
Enter one of the following codes for each SSP-MOE sampled case.
1
= Data collection completed
2
= Not subject to data
collection/listed in error
8. Number
of Family Members: Enter two digits
that represent the number of members in the family (include all individuals
with Family Affiliation codes 1, 2, 3, 4, and 5 for data element #26 and #60)
under the separate State program(s).
Include in the number of family members, the noncustodial parent whom
the State has opted to include as part of the eligible family, who is receiving
assistance as defined in §260.31,
or who is participating in work activities as defined in section 407(d) of the
Act.
9. Type
of Family for Work Participation:
Guidance:
This data element identifies whether the family will be used to calculate
both the all families (i.e., overall) and two-parent work participation rates,
will be used to calculate only the overall work participation rate, or will not
be used to calculate either work participation rate.
To
determine how to code this data element, the State must first determine the
number of work-eligible individuals. If
there are two or more work-eligible individuals the State needs to determine if
there are two parents that meet the definition of a two-parent family. The correct coding for this data element is
as follows: Use code "3" to identify child-only families with no
work-eligible individuals (See data element #41, Work-eligible Individual
Indicator.) Use code "2" to
identify two-parent families. Use code
"1" to identify all remaining families (i.e., families with one or
more work-eligible individuals that are not two-parent families.)
A
family with one or more work-eligible individuals is included in the overall
work participation rate unless explicitly disregarded. The "Work Participation Status"
(data element #42) will be used to disregard families from the work
participation rates. See data element #42
"Work Participation Status" for reasons for disregarding a
family.
For
the purpose of calculating the two-parent families work participation rate, a
two-parent family includes, at a minimum, all families with two natural or
adoptive parents (of the same minor child) who are work-eligible individuals
and living in the home, unless both are minors and neither is a head-of-household. The State (Tribe) may use a broader
definition of "two-parent family", but must at least include these
families. All two-parent families must
be included in the two-parent work participation rate unless the family is
explicitly disregarded. The "Work
Participation Status" (data element #42) will be used to disregard
families from the work participation rates, including a two-parent family with
a disabled parent.
The
correct coding of a two-parent family with a disabled parent is as follows: Coded data element #9, Type of Family for
Work Participation, with a “2”; for each parent code data element #26, Family
Affiliation, with a “1” or “2” whichever is appropriate and code data element
#35, Parent with a Minor Child, with a “1”; and for the disabled parent code
data element #42, Work Participation Status, with a “07”. If properly coded, a two-parent family with a
disabled parent will be excluded from the two-parent work participation
rate.
A
family with a minor child head-of-household should be coded as either a
single-parent family or two-parent family, whichever is appropriate.
A
noncustodial parent is defined in §260.30
as a parent of a minor child who: (1) lives in the State and (2) does not live
in the same household as the minor child.
The State must report information on the noncustodial parent if the
noncustodial parent: (1) is receiving assistance as defined in §260.31; (2) is participating in work
activities as defined in section 407(d) of the Act; or (3) has been designated
by the State as a member of a family receiving assistance. If the noncustodial parent is the only member
of the family receiving assistance, the State (Tribe) must report the
disaggregated and aggregated information on the entire family. If the noncustodial parent is only
participating in work activities that do not constitute assistance (as defined
in §260.31) and the other
members of the family are not receiving assistance, the State (Tribe) must
report only the aggregated information on the noncustodial parent.
A noncustodial parent, who is receiving assistance, is a
work-eligible individual and a non-recipient, noncustodial parent is not. A family with two parents, who are
work-eligible individuals, one of whom is a noncustodial parent, does not meet
the minimum definition of a two-parent family.
However, the State may use an expanded definition of two-parent family
which could include this family within the definition and thus, choose whether
a two-parent family with a noncustodial parent (who is receiving assistance) as
one of the two parents is a two-parent family for the purposes of calculating
the two-parent work participation rate.
If a State chooses to exclude such a family with a noncustodial parent
as one of the parents from the two-parent work participation rate, the State
must code the data element "Type of Family for Work Participation"
with a "1."
Instruction:
Enter the one-digit code that represents the type of family for purposes
of calculating the work participation rates.
1
= Family included only in
overall work participation rate (i.e., family includes one or more
work-eligible individuals but does not meet definition of a two-parent family)
2
= Two-Parent Family included in
both the overall and two-parent work participation rates (i.e., family includes
two work-eligible parents and meets the definition of a two-parent family)
3
= Family with no work-eligible
individual
10. Has
the Family Received Assistance Under a State (Tribal) TANF Program Within the
Past Six Months: If the SSP-MOE
family has received assistance under a State (Tribal) TANF Program within the
past six months, enter code "1."
Otherwise, enter "2."
1
= Yes, family has received
assistance under a State (Tribal) TANF program within the past six months.
2 = No
11. Receives
Subsidized Housing:
Guidance:
Subsidized housing refers to housing for which money was paid by the
Federal, State, or local government or through a private social service agency
to the family or to the owner of the housing to assist the family in paying
rent. Two families sharing living
expenses does not constitute subsidized housing.
Instruction:
Enter the one-digit code that indicates whether or not the SSP-MOE
family received subsidized housing for the reporting month.
1
= Public housing
2
= Rent subsidy
3
= No housing subsidy
12. Receives
Medical Assistance:
Guidance:
The purpose of this data element is to identify families that are
eligible to receive medical assistance under the State plan approved under
Title XIX. This will include children
served by the Child Health Insurance Program (CHIP) when it is a part of the
Title XIX program.
Instruction: Enter "1" if, for the reporting
month, any SSP-MOE family member is enrolled in Medicaid and/or CHIP and thus
eligible to receive medical assistance under the State plan approved under
Title XIX or "2" if no SSP-MOE family member is enrolled in Medicaid
and/or CHIP.
1
= Yes, enrolled in Medicaid and/or CHIP
2
= No
13. Receives
Food Stamps:
Enter
the one-digit code that indicates whether or not the SSP-MOE family is
receiving food stamp assistance.
1
= Yes, receives food stamp assistance
2
= No
14. Amount
of Food Stamp Assistance:
Guidance:
For situations in which the food stamp household differs from the
SSP-MOE family, code this element in a manner that most accurately reflects the
resources available to the SSP-MOE family.
One acceptable method for calculating the amount of food stamp
assistance available to the SSP-MOE family is to prorate the amount of food
stamps equally between each food stamp recipient then add together the amounts
belonging to the SSP-MOE recipients to get the total amount for the SSP-MOE
family. It is unacceptable to assign the
total amount of food stamp assistance received by the household to the SSP-MOE
family when there are members of the food stamp household that are not members
of the SSP-MOE family.
Instruction:
Enter the SSP-MOE eligible family's authorized dollar amount of food
stamp assistance for the reporting month or for the month used to budget for
the reporting month. If the SSP-MOE
family did not receive any food stamps for the reporting month, enter
"0."
15. Receives
Subsidized Child Care:
Instruction:
If the SSP-MOE family receives subsidized child care for the reporting
month, enter code "1" or "2," whichever is
appropriate. Otherwise, enter code
"3."
1
= Yes, receives child care
funded entirely or in part with Federal funds (e.g., receives either TANF,
CCDF, SSBG, or other federally funded child care)
2
= Yes, receives child care
funded entirely under a State, Tribal, and/or local program
3
= No subsidized child care
received
16. Amount
of Subsidized Child Care:
Guidance:
Subsidized child care means a grant by the Federal, State or local
government to or on behalf of a parent (or caretaker relative) to support, in
part or whole, the cost of child care services provided by an eligible provider
to an eligible child. The grant may be
paid directly to the parent (or caretaker relative) or to a child care provider
on behalf of the parent (or caretaker relative).
A
State must make every effort to identify the total dollar amount of subsidized
child care from all sources (e.g., CCDF, TANF, SSBG, State, local, etc.). When a State knows the authorized amount of
child care but does not know the actual amount of subsidized child care because
claims for payment are not received until after TANF reporting is due, the
State should code the authorized amount.
However, the State needs to provide the actual (i.e., correct) data by
the end of the quarter in which the data is due.
Instruction:
Enter the dollar amount of subsidized child care that the SSP-MOE family
has received from all sources (e.g., CCDF, TANF, SSBG, State, local, etc.) for
services in the reporting month. If
SSP-MOE family did not receive any subsidized child care for services in the
reporting month, enter "0" as the amount.
17. Amount
of Child Support: Enter the total
dollar value of child support received on behalf of the SSP-MOE family in the
reporting month or for the month used to budget for the reporting month. This includes current payments, arrearages,
recoupment, and pass-through amounts whether paid to the State or the family.
18. Amount
of the Family's Cash Resources
Guidance:
Cash resources are defined by the State for the purpose of determining
eligibility for and amount of benefits.
Such resources may includes cash on hand, bank accounts (e.g., saving
and checking accounts), and certificates of deposit. Other assists (e.g., stocks, bonds, mutual
funds, IRAs, IDAs, etc.) are not included.
Motor vehicles are not included.
Instruction:
Enter the total dollar amount of the SSP-MOE family's cash resources as
the State defines them for determining eligibility and/or computing benefits
for the reporting month or for the month used to budget for the reporting
month.
AMOUNT
OF ASSISTANCE RECEIVED AND THE NUMBER
OF MONTHS THAT THE FAMILY HAS RECEIVED
EACH
TYPE OF ASSISTANCE UNDER
THE
SEPARATE STATE PROGRAM:
Guidance:
The term "assistance" includes cash, payments, vouchers, and
other forms of benefits designed to meet a family's ongoing basic needs (i.e.,
for food, clothing, shelter, utilities, household goods, personal care items,
and general incidental expenses). It
includes such benefits even when they are provided in the form of payments by a
TANF agency, or other agency on its behalf, to individual recipients and
conditioned on their participation in work experience, community service, or
other work activities (i.e., under §261.30).
Except where excluded as indicated in the
following paragraph, it also includes supportive services such as
transportation and child care provided to families who are not employed.
The term "assistance" excludes:
(1) Nonrecurrent,
short-term benefits (such as payments for rent deposits or appliance repairs)
that:
(i) Are designed to deal with a
specific crisis situation or episode of need;
(ii) Are
not intended to meet recurrent or ongoing needs; and
(iii) Will not extend beyond four months.
(2) Work
subsidies (i.e., payments to employers or third parties to help cover the costs
of employee wages, benefits, supervision, and training);
(3) Supportive
services such as child care and transportation provided to families who are
employed;
(4) Refundable
earned income tax credits;
(5) Contributions
to, and distributions from, Individual Development Accounts;
(6) Services
such as counseling, case management, peer support, child care information and
referral, transitional services, job retention, job advancement, and other
employment-related services that do not provide basic income support; and
(7) Transportation
benefits provided under an Access to Jobs or Reverse Commute project, pursuant
to section 404(k) of the Act, to an individual who is not otherwise receiving
assistance.
The exclusion of nonrecurrent, short-term
benefits under (1) of this paragraph also covers supportive services for
recently employed families, for temporary periods of unemployment, in order to
enable continuity in their service arrangements.
Instruction:
For each type of assistance provided under the separate State program,
enter the dollar amount of assistance that the SSP-MOE family received or that
was paid on behalf of the SSP-MOE family for the reporting month and the number
of months that the SSP-MOE family has received the type of assistance under the
State's Separate MOE programs. In
determining the number of months for each type of assistance, begin counting
with the month the State began its SSP-MOE program. For SSP-MOE Child Care, also enter the
number of children covered by the child care.
If, for a "type of assistance," no dollar amount of assistance
was provided during the reporting month, enter "0" as the
amount. If, for a "type of
assistance," no assistance has ever been received by the eligible family,
enter "0" as the number of months of assistance.
19. Cash
and Cash Equivalents:
Guidance:
Included in this data element cash (and cash equivalents) assistance
provided under the SSP-MOE program. Do
not included WtW cash assistance.
A.
Amount B. Number of
Months
20. Child
Care:
Guidance:
By definition, a SSP-MOE child care benefit that is received by an
employed family is not assistance and should not be reported in this data
element. Unless excluded as a
non-recurring, short-term benefit, a SSP-MOE child care benefit that is
received by an non-employed family is assistance and should be reported in this
data element. Include only the child care
funded directly by the separate State programs.
Do not include child care funded under the TANF Program or the Child
Care and Development Fund.
Number
of…
A.
Amount B. Children Covered C. Number of Months
21. Transportation:
Guidance:
By definition, a transportation benefit that is received by an employed
family is not assistance and should not be reported in this data element. Unless excluded as a non-recurring,
short-term benefit, a transportation benefit that is received by a non-employed
family is assistance and should be reported in this data element.
States
may use estimates for transportation assistance that is provided through the
Access to JOBS or Reverse commute projects.
Use of an estimate is limited to the situation in which the individual
does not receive a specific identifiable amount of assistance for his/her
transportation needs. However, if a
specific amount of transportation assistance is identifiable, the State must
report the actual (identifiable) amount rather than an estimated amount.
A.
Amount B. Number of
Months
22. Transitional
Services:
Guidance:
By definition, a transitional service benefits that is received by an
employed family is not assistance and should not be reported in this data
element. Unless excluded as a
non-recurring short-term benefit, a transitional supportive service that is
received by an non-employed family is assistance and should be reported here.
A.
Amount B. Number of
Months
23. Other:
Guidance:
By definition, an "Other" benefit that is received by an
employed family is not assistance and should not be reported in this data
element. Unless excluded as a non-recurring,
short-term benefit, an "Other" supportive service that is received by
an non-employed family is assistance and should be reported here.
A.
Amount B. Number of
Months
24. Reason
for and Amount of Reduction in Assistance Instruction: The amount of assistance received by a
SSP-MOE family may be reduced for one or more reasons. For each reason listed below, indicate
whether the SSP-MOE family received a reduction in assistance. Enter the total dollar value of the
reduction(s) for each group of reasons for reductions in assistance for the
reporting month. If for any reason there
was no reduction in assistance, enter "0."
a. Sanctions:
i. Total
Dollar Amount of Reductions due to Sanctions:
Enter
the total dollar value of reduction in assistance due to sanctions.
ii. Work
Requirements Sanction
1
= Yes
2
= No
iii. Family
Sanction for an Adult with No High School Diploma or Equivalent
1
= Yes
2
= No
iv. Sanction
for Teen Parent not Attending School
1
= Yes
2
= No
v. Non-Cooperation
with Child Support
1
= Yes
2
= No
vi. Failure
to Comply with an Individual Responsibility Plan
Guidance:
Work requirements, school attendance requirements, and cooperation with
child support requirements may be provisions of an individual responsibility
plan. If an individual is sanctioned for
failure to comply with work requirements,
school attendance requirements, and/or cooperation with child support
requirements, code the sanction in 24a.ii., 24a.iii., 24a.iv, or 24a.v.
whichever is appropriate. Other
sanctions for failure to comply with an individual responsibility plan are
coded in 24a.vi.
1
= Yes
2
= No
vii. Other
Sanctions
1
= Yes
2
= No
b. Recoupment
of Prior Overpayment:
Enter
the total dollar value of reduction in assistance due to recoupment of a prior
overpayment.
c. Other:
i. Total
Dollar Amount of Reductions due to Other Reasons (exclude the amounts for
sanction and recoupment): Enter the
total dollar value of reduction in assistance due to reasons other than
sanctions and recoupment.
ii. Family
Cap
1
= Yes
2
= No
iii. Reduction
Based on Length of Receipt of Assistance
1
= Yes
2
= No
iv. Other,
Non-sanction
1
= Yes
2
= No
25. Waiver
Evaluation Experimental and Control Groups:
Guidance:
If the State does not have an approved 1115 welfare reform waiver or
this data element is otherwise not applicable to your State, either code this
element "9" or leave this data element blank. In connection with waivers that are approved
to allow States to implement Welfare Reform Demonstrations, a State assigned a
portion of its cases to control groups (subject to the provisions of the
regular, statutory AFDC program as defined by prior law) and experimental
groups (subject to the provisions of the regular, statutory AFDC program as
defined by prior law as modified by waivers).
A State may choose, for the purpose of completing impact analyses, to
maintain applicable control and experimental group treatment policies as they
were implemented under their welfare reform demonstration (including prior law
policies not modified by waivers), even if such policies are inconsistent with
TANF. However, cases not assigned to an
experimental or control group but subject to waiver policies in accordance with
the terms and conditions of the waiver approval, may not apply prior law
policies inconsistent with TANF unless such policies are specifically linked to
approved waivers. When a State continues
waivers, but does not maintain experimental and control groups for impact
evaluation purposes, all cases in the demonstration site will be treated as
cases subject to waiver policies in accordance with terms and conditions
regardless of their original assignment as control group cases (i.e., prior law
policies may only apply to the extent they are specially linked to approved
waivers and former control group cases will now be subject to waiver policies.)
Instruction:
Enter the one-digit code that indicates the family's waiver evaluation
case status.
1 = Control
group case (for impact analysis purposes)
2 = Experimental
group case
3 = Other
cases subject to waiver policies
9 = Not
applicable (no waivers apply to this case)
PERSON-LEVEL DATA
Person-level data has two sections: (1)
the adult and minor child head-of-household characteristic section and (2) the
child characteristics section. An adult
is an individual that is not a minor child.
A minor child is an individual who (a) has not attained 18 years of age
or (b) has not attained 19 years of age and is a full-time student in a
secondary school (or in the equivalent level of vocational or technical
training.)
Detailed data elements must be reported
on all individuals unless, for a specific data element, the instructions
explicitly give States an option to not report for a specific group of
individuals.
ADULT
AND MINOR CHILD HEAD-OF-HOUSEHOLD CHARACTERISTICS
This section allows for coding up to six
adults (or a minor child who is either a head-of-household or married to the
head-of-household and up to five adults) in the SSP-MOE family. A minor child who is either a head-of-household
or married to the head-of-household should be coded as an adult and will
hereafter be referred to as a "minor child head-of-household." For each adult (or minor child
head-of-household) in the SSP-MOE family, complete the adult characteristics
section. As indicated below, reporting
for certain specified data elements in this section is optional for certain
individuals (whose family affiliation code is a 2, 3, or 5).
If there are more than six adults (or a
minor child head-of-household and five adults) in the SSP-MOE family, use the
following order to identify the persons to be coded: (1) the head-of-household;
(2) parents in the eligible family receiving assistance; (3) other adults in
the eligible family receiving assistance; (4) Parents not in the eligible family
receiving assistance; (5) caretaker relatives not in the eligible family
receiving assistance; and (6) other persons, whose income or resources count in
determining eligibility for or amount of assistance of the eligible family
receiving assistance, in descending order the person with the most income to
the person with least income.
26. Family
Affiliation:
Guidance:
This data element is used both for (1) the adult or minor child
head-of-household section and (2) the minor child section. The same coding schemes are used in both
sections. Some of these codes may not be
applicable for adults.
Code
the Family Affiliation of a noncustodial parent who is receiving assistance as
defined in §260.31 or has
been designated by the State as a member of a family receiving assistance with
a "1." Code the Family
Affiliation of a noncustodial parent who is participating in work activities as
defined in section 407(d) of the Act, but is not receiving assistance with a
code "2."
Instruction:
Enter the one-digit code that shows the adult's (or minor child
head-of-household's) relation to the eligible family receiving assistance.
1
= Member of the eligible family
receiving assistance
Not
in eligible family receiving assistance, but in the household
2
= Parent of minor child in the
eligible family receiving assistance
3
= Caretaker relative of minor
child in the eligible family receiving assistance
4
= Minor sibling of child in the
eligible family receiving assistance
5
= Person whose income or
resources are considered in determining eligibility for or amount of assistance
for the eligible family receiving assistance
27. Noncustodial
Parent Indicator:
Guidance: A
noncustodial parent is defined in §260.30
as a parent of a minor child who: (1) lives in the State and (2) does not live
in the same household as the minor child.
The State must report information on the noncustodial parent if the
noncustodial parent: (1) is receiving assistance as defined in §260.31; (2) is participating in work
activities as defined in section 407(d) of the Act; or (3) has been designated
by the State as a member of a family receiving assistance. If the noncustodial parent is the only member
of the family receiving assistance, the State must report the disaggregated and
aggregated information on the entire family.
If the noncustodial parent is only participating in work activities that
do not constitute assistance (as defined in §260.31) and the other members of the family are not
receiving assistance, the State must report only the aggregated information on
the noncustodial parent.
A
noncustodial parent, who is receiving assistance, is a work-eligible individual
and a non-recipient, noncustodial parent is not. A family with two parents, who are
work-eligible individuals, one of whom is a noncustodial parent, does not meet
the minimum definition of a two-parent family.
However, the State may use an expanded definition of two-parent family
which could include this family within the definition and thus, choose whether
a two-parent family with a noncustodial parent (who is receiving assistance) as
one of the two parents is a two-parent family for the purposes of calculating
the two-parent work participation rate.
If a State chooses to exclude such a family with a noncustodial parent
as one of the parents from the two-parent work participation rate, the State
must code the data element "Type of Family for Work Participation"
with a "1."
Instruction: Enter the one-digit code that indicates
the adult's (or minor child head-of-household's) noncustodial parent status.
1
= Yes, a noncustodial parent
2
= No, not a noncustodial parent
28. Date
of Birth: Enter the eight-digit code
for date of birth for the adult (or minor child head-of-household) under the
separate State program in the format YYYYMMDD.
If the adult's (or minor child head-of-household's) date of birth is
unknown and the family affiliation code is not "1," enter the code
"99999999".
29. Social
Security Number: Enter the
nine-digit Social Security Number for the adult (or minor child
head-of-household) in the format nnnnnnnnn.
If the social security number is unknown and the family affiliation code
is not "1," enter "999999999".
30. Race/Ethnicity:
Guidance: The intent of this data element is to
capture the multiplicity of race and ethnicity characteristic applicable to
each person. States should code at least
one of the race categories "YES" in addition to coding ethnicity.
Instruction:
To allow for the multiplicity of race/ethnicity, please enter a
one-digit code for each race and for ethnicity of the adult (or minor child
head-of-household). Reporting of this
data element is optional for individuals whose family affiliation code is 5.
Ethnicity
a. Hispanic
or Latino
1
= Yes, Hispanic or Latino
2
= No
Race:
b. American
Indian or Alaska Native
1
= Yes, American Indian or Alaska Native
2
= No
c. Asian
1
= Yes, Asian
2
= No
d. Black
or African American
1
= Yes, Black or African American
2
= No
e. Native
Hawaiian or Other Pacific Islander
1
= Yes, Native Hawaiian or Pacific Islander
2
= No
f. White
1
= Yes, White
2
= No
31. Gender: Enter the one-digit code that indicates the
adult's (or minor child head-of-household's) gender.
1
= Male
2
= Female
32. Receives
Disability Benefits
The
Act specifies five types of disability benefits. For each type of disability benefits, enter
the one-digit code that indicates whether or not the adult (or minor child
head-of-household) received the benefit.
a. Receives
Federal Disability Insurance Benefits Under the Social Security OASDI Program
(Title II of the Social Security Act):
Guidance:
States and Territories must complete this data element.
1
= Yes, received Federal disability
insurance
2
= No
b. Receives
Benefits Based on Federal Disability Status Under Non-Social Security Act
Programs:
Guidance:
States and Territories must complete this data element. These programs include Veteran's disability
benefits, Worker's disability compensation, and Black Lung Disease disability
benefits.
1
= Yes, received benefits based on
Federal disability status
2
= No
c. Receives
Aid to the Permanently and Totally Disabled Under Title XIV-APDT of the Social
Security Act:
Guidance:
Title XIV-APDT is applicable only in the Territories. States may leave this data element blank or
use code "2." The Territories
must complete this data element.
1
= Yes, received aid under Title
XIV-APDT
2
= No
d. Receives
Aid to the Aged, Blind, and Disabled Under Title XVI-AABD of the Social
Security Act:
Guidance:
Title XVI-AABD is applicable only in the Territories. States may leave this data element blank or
use code "2." The Territories
must complete this data element.
1 = Yes, received aid under Title XVI-AABD
2
= No
e. Receives
Supplemental Security Income Under Title XVI-SSI of the Social Security Act:
Guidance:
States must complete this data element.
The Territories may leave this data element blank or use code
"2."
1
= Yes, received aid under Title
XVI-SSI
2
= No
33. Marital
Status:
Guidance: A noncustodial parent who is remarried
should be coded a "2" or "3" depending if (s)he is living
with his/her current spouse.
Instruction: Enter the one-digit code for the adult's
(or minor child head-of-household's) marital status for the reporting
month. Reporting of this data element is
optional for individuals whose family affiliation code is 5.
1
= Single, never married
2
= Married, living together
3
= Married, but separated
4
= Widowed
5
= Divorced
34. Relationship
to Head-of-Household:
Guidance:
This data element is used both for (1) the adult or minor child
head-of-household section and (2) the minor child section. The same coding schemes are used in both
sections. Some of these codes may not be
applicable for adults.
Instruction:
Enter the two-digit code that shows the adult's (or minor child
head-of-household's) relationship (including by marriage) to the head of the
household, as defined by the Food Stamp Program or as determined by the State,
(i.e., the relationship to the principal person of each person living in the
household.) If a minor child
head-of-household, enter code "01."
01
= Head-of-household
02
= Spouse
03
= Parent
04
= Daughter or son (Natural or adoptive)
05
= Stepdaughter or stepson
06
= Grandchild or great grandchild
07
= Other related person (brother, niece, cousin)
08
= Foster child
09
= Unrelated child
10
= Unrelated adult
35. Parent
With Minor Child In the Family:
Guidance:
A parent with a minor child in the family may be a natural parent, adoptive
parent, or step-parent of a minor child in the family. If data element #9, Type of Family for Work
Participation, is coded "2", there should be two adults (and/or minor
child heads-of-household) with this data element coded "1"
(regardless of whether the family is disregarded from the two-parent families
work participation rate via data element #42, Work Participation Status.) For the purpose of calculating the two-parent
families work participation rate, a two-parent family includes, at a minimum, all
families with two natural or adoptive parents (of the same minor child) who are
work-eligible individuals and living in the home, unless both are minors and
neither is a head-of-household. A State
may choose whether a two-parent family with a noncustodial parent as one of the
two parents is a two-parent family for the purposes of calculating the
two-parent work participation rate. If a
State chooses to exclude a two-parent family with a noncustodial parent as one
of the parents from the two-parent work participation rate, the State must code
the data element "Type of Family for Work Participation" with a
"1", code this data element with a "2", and code the data element "Work
Participation Status" for the noncustodial parent with a
"99".Reporting of this data element is optional for individuals whose
family affiliation code is 3 or 5.
Instruction: Enter the one-digit code that indicates
the adult's (or minor child head-of-household's) parental status.
1
= Yes, a parent with a minor
child in the family and used in two-parent participation rate
2
= Yes, a parent with a minor
child in the family, but not used in two-parent participation rate
3
= No
36. Needs
of a Pregnant Woman: Some States
consider the needs of a pregnant woman in determining the amount of assistance
that the SSP-MOE family receives. If the
adult (or minor child head-of-household) is pregnant and the needs associated
with this pregnancy are considered in determining the amount of assistance for
the reporting month, enter a "1" for this data element. Otherwise enter a "2" for this data
element. This data element is applicable
only for individuals whose family affiliation code is 1.
1
= Yes, additional needs
associated with pregnancy are considered in determining the amount of
assistance
2
= No
37. Educational
Level: Enter the two-digit code to
indicate the highest level of education attained by the adult (or minor child
head-of-household). Unknown is not an
acceptable code for an individual whose family affiliation code is
"1". Reporting of this data
element is optional for individuals whose family affiliation code is 5.
01-11 = Grade
level completed in primary/secondary school including secondary level
vocational school or adult high school
12
= High school diploma, GED, or
National External Diploma Program
13
= Awarded Associate's Degree
14
= Awarded Bachelor's Degree
15
= Awarded graduate degree
(Master's or higher)
16
= Other credentials (degree,
certificate, diploma, etc.)
98
= No formal education
99
= Unknown
Instruction: Enter the one-digit code that indicates
the adult's (or minor child head-of-household's) citizenship/alienage. Unknown is not an acceptable code for an
individual whose family affiliation code is "1". Reporting of this data element is optional
for individuals whose family affiliation code is 5.
1 = U.S.
citizen, including naturalized citizens
2 = Qualified
alien
3 = Non
qualified alien
9 = Unknown
39. Cooperation
with Child Support: Enter the
one-digit code that indicates whether this adult (or minor child
head-of-household) has cooperated with child support. Reporting of this data element is optional
for individuals whose family affiliation code is 5.
1
= Yes, adult (or minor child
head-of-household) cooperated with child support
2
= No
3
= Not applicable
40. Employment
Status:
Guidance:
An employed adult (or minor child head-of-household) should have earned
income (See data element #59.)
Instruction:
Enter the one-digit code that indicates the adult's (or minor child
head-of-household's) employment status.
Reporting of this data element is optional for individuals whose family
affiliation code is 5.
1
= Employed
2
= Unemployed, looking for work
3
= Not in labor force (i.e.,
unemployed, not looking for work, includes discouraged workers)
41. Work-Eligible
Individual Indicator:
Definition:
Work eligible individual means an adult (or minor child
head-of-household) receiving assistance under TANF or a separate State program
or a non-recipient parent living with a child receiving such assistance unless
the parent is: (1) A minor parent and not the head-of-household or spouse of
the head-of-household; (2) An alien who is ineligible to receive assistance due
to his or her immigration status; or (3) At State option on a case-by-case
basis, a recipient of Supplemental Security Income (SSI) benefits. The term also excludes: (1) A parent
providing care for a disabled family member living in the home who does not
attend school on a full-time basis, provided that the need for such
care is supported by medical documentation; and (2) An individual
receiving MOE-funded assistance under an approved Tribal TANF program, unless
the State includes the Tribal family in calculating work participation rates,
as permitted under §261.25.
Guidance:
The
Deficit Reduction Act of 2005 amended the work participation requirements by
directing HHS to improve the verification and oversight of work
participation. One provision extends
work participation requirements to some non-recipient parents of children
receiving assistance by requiring us to “ensure consistent measurement of work
participation rates” including information on “the circumstances under which a
parent who resides with a child who is a recipient of assistance should be
included in the work participation rates.”
This would primarily affect child-only cases, but could include some
two-parent cases as well, where one of the parents is living in the household
but not part of the assistance unit.
This data element is designed to identify all work-eligible
individuals. The definition excludes non-recipient
noncustodial parents, non-recipient caretaker relatives, and some non-recipient
parents who are aliens (and ineligible due to their immigration status) or, at
State option, SSI recipients. Families receiving MOE-funded assistance
under a Tribal TANF program are not reported in the SSP-MOE Data Report and,
thus there is no specific code to identify such individuals. States have the option to include or exclude a
non-recipient parent who is receiving SSI as a work-eligible individual on a
case-by-case basis. A non-recipient
parent (or minor child head-of-household), whose needs have been removed from
the grant due to a sanction (i.e., sanctioned for any reason, not just a work
sanction) or any other reason is a work-eligible individual.
Instructions: Enter the one-digit code that indicate if the
adult (or minor child head-of-household) is a work-eligible individual.
1 = Yes, an adult (or minor child
head-of-household) receiving assistance
2 = Yes,
a non-recipient parent due to a sanction
3 = Yes,
a non-recipient parent due to a time limit
4 = Yes, a non-recipient parent receiving SSI
(and State opts to include)
5 = Yes,
a non-recipient parent due to other reasons
6 = No,
a non-recipient and not a parent; or a non-recipient noncustodial parent
7 = No,
an ineligible alien due to immigration status
8
= No, a non-recipient parent
receiving SSI (and State opts to exclude)
9 = No, parent caring for a disabled family
member in the home
42. Work
Participation Status:
Guidance:
This item could be used in calculating an SSP work participation rate
and includes information comparable to TANF.
The following two definitions are used in reporting this item and in determining
which families might be included in and excluded from the calculations.
"Disregarded"
from the participation rate means the SSP-MOE family is not included in the
calculation of the work participation rate.
"Exempt"
means that the individual will not be penalized for failure to engage in work
(i.e., the individual has a good cause exception); however, the SSP-MOE family
is included in the calculation of the work participation rate.
A
State is not required to disregard all families that could be disregarded. For example, a family with a single custodial
parent with child under 12 months (and the parent has not been disregarded for
12 months) may be disregarded. However,
if the single custodial parent is meeting the work requirements, the State may
want to include the family in its work participation rate. In this situation, the State should used work
participation status code "19" rather than code "01".
Instruction:
Enter the two-digit code that indicates a work participation status for
the adult or minor child head-of-household.
This data element is not applicable for individuals whose family
affiliation code is 3, 4, or 5.
01
= Disregarded from participation
rate, single custodial parent with child under 12 months (There is a 12-month
lifetime limit on disregarding a family from the all families work
participation rate for this reason.)
02
= Disregarded from participation
rate because both of the following apply: required to participate; but not
participating; subject to sanction for the reporting month for refusing to
participate in work activities; but not subject to such a sanction for more
than 3 months within the preceding 12-month period
Note:
this code should be used only in a month for which the family is disregarded
from the participation rate. While one
or more adults may be sanctioned in more than 3 months within the preceding
12-month period, the family may not be disregarded from the participation rate
for more than 3 months within the preceding 12=month period.
03
= Disregarded, family is part of
an ongoing research evaluation (as a member of a control group or experimental
group) approved under section 1115 of the Social Security Act
04
= Disregarded from the work
participation rate based on an inconsistency under an approved welfare reform
waiver that exempts the family from participation
05
= Disregarded from participation
rate based on participation in a Tribal
Work Program.
06
= Exempt, single custodial parent
with child under age 6 and child care available
07
= Exempt, disabled (not using an
extended definition under a State waiver)
08
= Exempt, caring for a severely
disabled child (not using an extended definition under a State waiver)
09
= Exempt, under a federally
recognized good cause domestic violence waiver.
10
= Exempt, State waiver
11
= Exempt, other
12
= Required to participate, but not
participating; subject to sanction for refusing to participate in work
activities for the reporting month and subject to sanction for more than 3 months
within the preceding 12-month period
13
= Required to participate, but not
participating; subject to sanction for refusing to participate in work
activities for the reporting month, but not subject to sanction for more than 3
months within the preceding 12-month period
14
= Required to participate, but not
participating; and not subject to sanction for refusing to participate in work
activities for the reporting month
15
= Deemed engaged in work -- single
teen head-of-household or married teen who maintains satisfactory school
attendance
16
= Deemed engaged in work -- single
teen head-of-household or married teen who participates in education directly
related to employment for an average of at least 20 hours per week during the
reporting month
17
= Deemed engaged in work -- parent
or relative (who is the only parent or caretaker relative in the family) with
child under age 6 and parent engaged in work activities for at least 20 hours
per week
18
= Required to participate and
participating, but not meeting minimum participation requirements
19
= Required to participate and
meeting minimum participation requirements
99
= Not applicable (e.g., not a
work-eligible individual; a person living in household and whose income or
resources are counted in determining eligibility for or amount of assistance of
the family receiving assistance, but is not in eligible family receiving
assistance or noncustodial parent that the State opted to exclude in
determining participation rate)
ADULT
WORK PARTICIPATION ACTIVITIES:
Guidance:
For each work activity in which an adult or minor child
head-of-household participates, a State must report the actual hours
that an individual participates, subject to the qualification in the following
paragraph. It is not sufficient to
report the hours an individual is scheduled to participate in an activity.
The
qualification is as follows: For the purposes of calculating the work
participation rates, actual hours may include excused absences due to holidays
and temporary illness, not to exceed two days a month or 10 days in any
12-month period. A State must describe
its excused absence policies and definitions as part of its Work Verification
Plan, specified at § 261.62.
To calculate the average number of hours
per week of participation in a work activity, add the number of hours of
participation across all weeks in the month and divide by the number of weeks
in the month. Round to the nearest whole
number.
Some weeks have days in more than one
month. Include such a week in the
calculation for the month that contains the most days of the week (e.g., the
week of August 27 - September 2, 2006 would be included in the August
calculation). Acceptable alternatives to
this approach must account for all weeks in the fiscal year. One acceptable alternative is to include the
week in the calculation for the month in which the Friday falls (i.e., the JOBS
approach). A second acceptable
alternative is to count each month as having 4.33 weeks.
During the first or last month of any
spell of assistance, a family may receive assistance for only part of the
month. If a family receives assistance
for only part of a month, the State (Tribe) may count it as a month of
participation if an adult (or minor child head-of-household) in the family
(both adults, if they are both required to work) is engaged in work for the
minimum average number of hours for any full week(s) that the family receives
assistance in that month.
Use
of Unemployment Insurance (UI) Data:
UI data provides an employee's total earnings for a quarter. It does not indicate in which month(s) of the
quarter the employee earned the income, the hourly wage the employee received,
or the number of hours the employee worked in each month of the quarter. Individuals do not necessarily work the same
number of hours or days each week or month of a quarter, nor do they all earn
the minimum wage. Since the actual
average number of hours per week of participation must be furnished, UI data
alone cannot be used to compute the average hours of participation per week for
each month in the quarter.
The best use of UI data is to identify
individuals of whose employment the State agency was unaware. The State agency should then follow up with
the employer and/or TANF recipient to collect the hours of participation in
each week of the report month for the work activity.
Documenting Hours of Participation
A
State must support each individual’s hours of participation through
documentation in the case file. In
accordance with § 261.62, a State must describe in its Work Verification Plan
the documentation it uses to verify hours of participation in each activity.
For
an employed individual, the documentation may consist of, but is not limited to
pay stubs, employer reports, or time and attendance records substantiating
hours of participation. A State may
presume that an employed individual participated in unsubsidized employment for
the total number of hours for which that individual was paid.
For
unsubsidized employment, subsidized employment, and OJT, a State may report
projected actual hours of employment participation for up to six months based
on current, documented actual hours of work.
Any time a State receives information that the client’s actual hours of
work have changed, or no later than the end of any six-month period, the State
must re-verify the client’s current actual average hours of work, and may
report these projected actual hours of participation for another six-month
period.
For
an individual who is not employed, the documentation for substantiating hours
of participation may consist of, but is not limited to, time sheets, service
provider attendance records, or school attendance records.
Instruction:
For each work activity in which the adult (or minor child head-of-household)
participated during the reporting month, enter the average number of hours per
week of participation, except as noted for “Job Search and Job Readiness
Assistance” and “Vocational Educational Training” below. For each work activity in which the adult (or
minor child head-of-household) did not participate, enter zero as the average
number of hours per week of participation.
These work activity data elements are applicable only for individuals
whose family affiliation code is 1 or 2.
43. Unsubsidized
Employment
Definition:
Unsubsidized employment means full- or part-time employment in the
public or private sector that is not subsidized by TANF or any other public
program.
Guidance:
The determination of whether employment is subsidized, or not, depends
on whether the employer, rather than the recipient, receives a subsidy. If an
employer receives a direct subsidy from TANF or other public funds for hiring a
recipient, that recipient would be considered to be in subsidized public or
private sector employment. This does not apply to recipients whose employers
claim a tax credit for hiring economically disadvantaged workers. While such tax credits are designed to foster
the employment of low-income families, they have traditionally not been treated
as “subsidized employment” in the context of welfare.
All
TANF recipients in unsubsidized employment are, by definition, receiving a
subsidy – their TANF assistance grant. The receipt of this grant, however, does
not constitute subsidized employment, as long as the employer receives no
direct subsidy for employing the recipient. Recipients in unsubsidized
employment may also receive work-related subsidies, such as child care,
transportation, and other support services.
44. Subsidized
Private-Sector Employment
Definition:
Subsidized private sector employment means employment in the private
sector for which the employer receives a subsidy from TANF or other public
funds to offset some or all of the wages and costs of employing a recipient.
Guidance:
Subsidized employment is distinguished from unsubsidized employment,
because the employer receives an ongoing subsidy to offset some or all of the
wages and costs of employing a recipient. It is distinguished from work
experience, because the participant is paid wages and receives the same
benefits as a non-subsidized employee who performs similar work. Subsidized private sector or public sector
employment does not include employment subsidies provided through the tax code,
including employment subsidized by Federal tax credits, such as the Work
Opportunity Tax Credit (WOTC) and the Welfare-to-Work Tax Credit (WWTC). These
tax credits subsidize employers who hire welfare recipients or other
hard-to-employ groups. TANF agencies, however, may not know whether employers
use such tax credits and, indeed, employers may not file for them until well
after recipients have been hired. Participants in these programs shall be
considered to be in “unsubsidized employment.” However, State-created employer
tax credits that are funded by TANF dollars would be considered subsidized
employment. Subsidized private or public
sector employment also does not include “on-the-job training” programs, where
employers are subsidized to offset the costs of training.
45. Subsidized
Public-Sector Employment
Definition:
Subsidized public sector employment means employment in the public
sector for which the employer receives a subsidy from TANF or other public
funds to offset some or all of the wages and cost of employing a recipient.
46. Work
Experience
Definition: Work experience (including work
associated with the refurbishing of publicly assisted housing) if sufficient
private sector employment is not available means a work activity, performed in
return for welfare, that provides an individual with an opportunity to acquire
the general skills, training, knowledge, and work habits necessary to obtain
employment. The purpose of work
experience is to improve the employability of those who cannot find
unsubsidized employment. This activity
must be supervised by an employer, work site sponsor, or other responsible
party on an ongoing basis no less frequently than daily.
47. On‑the‑job
Training
Definition: On-the-job training means training in
the public or private sector that is given to a paid employee while he or she
is engaged in productive work and that provides knowledge and skills essential
to the full and adequate performance of the job.
48. Job
Search and Job Readiness Assistance
Definition:
Job search and job readiness assistance means the act of seeking or
obtaining employment, preparation to seek or obtain employment, including life
skills training, and short-term substance abuse treatment, mental health
treatment, or rehabilitation activities for those who are otherwise
employable. Such treatment or therapy
must be determined to be necessary and certified by a qualified medical or
mental health professional. Job search
and job readiness assistance activities must be supervised by the TANF agency
or other responsible party on an ongoing basis no less frequently than daily.
Limitations:
The four limitations concerning job search and
job readiness are: (1) Job search and job readiness assistance only count for 6
weeks in any fiscal year; (2) An individual's participation in job search and
job readiness assistance counts for no more than 4 consecutive weeks; (3) If
the State's (Tribe's) total unemployment rate for a fiscal year is at least 50
percent greater than the United States' total unemployment rate for that fiscal
year or the State is a needy State (within the meaning of section 403 (b)(6)),
then an individual's participation in job search or job readiness assistance
counts for up to 12 weeks in that fiscal year; and (4) A State may count 3 or 4
days of job search and job readiness assistance during a week as a full week of
participation, but only once for any individual.
For each week in which an adult (or minor
child head-of-household) exceeds any of these limitations, use "0" as
the number of hours in calculating the average number of hours per week of job
search and job readiness, even if (s)he may be engaged in job search or job readiness
activities.
If a State is operating its TANF Program
under a waiver that permits broader rules for participation in job search and
job readiness training, the TANF rules apply.
Any additional participation in job search and job readiness training
permitted under the waiver rules should be coded under data element #55
"Additional Work Activities Permitted Under Waiver Demonstration."
Instruction:
As noted above, the statute limits participation in job search and job
readiness training in four ways. Enter,
in this data element, the average number of hours per week of participation in
job search and job readiness training that are within the statutory
limitations.
Some
State waivers permit participation in job search and job readiness training beyond
the statutory limits. Do not count hours
of participation in job search and job readiness training beyond the TANF limit
where allowed by waivers in this item.
Instead, count the hours of participation beyond the TANF limit in the
item "Additional Work Activities Permitted Under Waiver
Demonstration." Otherwise, count the additional hours of work
participation under the work activity "Other Work Activities."
49. Community
Service Programs
Definition:
Community service programs mean structured programs and embedded
activities in which TANF recipients perform work for the direct benefit of the
community under the auspices of public or nonprofit organizations. Community service programs must be limited to
projects that serve a useful community purpose in fields such as health, social
service, environmental protection, education, urban and rural redevelopment,
welfare, recreation, public facilities, public safety, and child care. Community service programs are designed to
improve the employability of recipients not otherwise able to obtain
employment, and must be supervised on an ongoing basis no less frequently than
daily. A State agency shall take into
account, to the extent possible, the prior training, experience, and skills of
a recipient in making appropriate community service assignments.
50. Vocational
Educational Training
Definition:
Vocational
educational training (not to exceed 12 months with respect to any individual)
means organized educational programs that are directly related to the
preparation of individuals for employment in paid or unpaid positions in
current or emerging occupations requiring training other than a baccalaureate
or advanced degree. Vocational
educational training must be supervised on an ongoing basis no less frequently
than daily.
Special
Rules: Each adult (or minor child head-of-household)
has a life-time limit for vocational educational training. Vocational educational training may only
count as a work activity for a total of 12 months. For any adult (or minor child
head-of-household) that has exceeded this limit, enter "0" as the
average number of hours per week of participation in vocational education
training, even if (s)he is engaged in vocational education training. The additional participation in vocational
education training may be coded under "Other."
The only exception to the above 12-month
rule is for a State that received a waiver that is inconsistent with the
provision limiting vocational education training. In this case the State would adhere to the
terms and conditions of the waiver.
Instruction:
As noted above, the statute contains special rules limiting an adult's
(or minor child head-of-household's) participation in vocational educational training
to twelve months. Enter, in this data
element, the average number of hours per week of participation in vocational
educational training that are within the statutory limits.
Some
State waivers permit participation in vocational educational training beyond
the statutory limits. Do not count hours
of participation in vocational educational training beyond the TANF 12-month
life-time limit where allowed by waivers in this item. Instead, count the hours of participation
beyond the TANF limit in the item "Additional Work Activities Permitted
Under Waiver Demonstration."
Otherwise, count the additional hours of work participation under the
work activity "Other Work Activities."
51. Job
Skills Training Directly Related to Employment
Definition: Job
skills training directly related to employment means training or education for
job skills required by an employer to provide an individual with the ability to
obtain employment or to advance or adapt to the changing demands of the workplace. Job skills training directly related to
employment must be supervised on an ongoing basis no less frequently than
daily.
52. Education
Directly Related to Employment for Individuals with no High School Diploma or
Certificate of High School Equivalency
Definition: Education
directly related to employment, in the case of a recipient who has not received
a high school diploma or a certificate of high school equivalency means
education related to a specific occupation, job, or job offer. Education directly related to employment must
be supervised on an ongoing basis no less frequently than daily.
53. Satisfactory
School Attendance for Individuals with No High School Diploma or Certificate of
High School Equivalency
Definition: Satisfactory
school attendance at secondary school or in a course of study leading to a
certificate of general equivalence, in the case of a recipient who has not
completed secondary school or received such a certificate means regular
attendance, in accordance with the requirements of the secondary school or
course of study, at a secondary school or in a course of study leading to a
certificate of general equivalence, in the case of a recipient who has not
completed secondary school or received such a certificate. This activity must be supervised on an
ongoing basis no less frequently than daily.
Guidance: States should report actual hours (as
opposed to scheduled hours) in participation in secondary school. Individuals scheduled to attend classes but
who do not attend classes should not be credited with hours of participation.
54. Providing
Child Care Services to an Individual who is Participating in a Community
Service Program
Definition: Providing
child care services to an individual who is participating in a community
service program means providing child care to enable another TANF recipient to
participate in a community service program.
This activity must be supervised on an ongoing basis no less frequently
than daily.
55. Additional
Work Activities Permitted Under Waiver Demonstration
Instruction: Some States' waivers permit
participation in work activities that are not permitted under the statute. Enter the adult's (or minor child
head-of-household's) average number of hours per week of participation in such
work activities in this data element.
Some State waivers permit participation in vocational educational
training and job search beyond the TANF statutory limits. Count hours of participation in these
activities beyond the TANF limits where allowed by the State waivers in this
item. Otherwise, count the additional
hours of participation in the activity "Other Work Activities."
56. Other
Work Activities This data element
collects information on work activities provided that are not permitted under a
State waiver and are beyond the requirements of the statute.
57. Required
Hours of Work Under Waiver Demonstration:
Guidance:
In approving waivers, ACF specified hours of participation in several
instances. One type of waiver permitted,
as part of a change in work activities and/or exemptions, the hours individuals
had to work to be consistent with their abilities and in compliance with an
employability or personal responsibility plan or other criteria in accordance
with the waiver terms and conditions. If
the hours requirement in such a case was part of a specific work component waiver,
the State could show inconsistency and could use the waiver hours requirement
instead of the hours requirement in section 407.
Instruction:
If applicable, enter the two-digit number that represents the average
number of hours per week of work participation required of the individual under
a work component waiver. If the State
does not have an approved 1115 welfare reform waiver or if the data element is
otherwise not applicable, leave blank or enter "0." This data element is not applicable for
individuals whose family affiliation code is 3, 4, or 5.
58. Amount
of Earned Income
Guidance: An adult (or minor child
head-of-household) with earned income should be coded as employed (see data
element #40.)
Instruction: Enter the dollar amount of the adult's
(or minor child head-of-household's) earned income for the reporting month or
for the month used to budget for the reporting month.
59. Amount
of Unearned Income
Unearned
income has five categories. For each category of unearned income, enter
the dollar amount of the adult's (or minor child head-of-household's) unearned
income.
a. Earned
Income Tax Credit (EITC):
Guidance:
Earned Income Tax Credit is a refundable tax credit for families and
dependent children. EITC payments are
received monthly (as advance payment through the employer), annually (as a
refund from IRS), or both.
Instruction:
Enter the total dollar amount of the Earned Income Tax Credit actually
received, whether received as an advance payment or a single payment (e.g., tax
refund), by the adult (or minor child head-of-household) during the reporting
month or the month used to budget for the reporting month. If the State counts the EITC as a resource,
report it here as unearned income in the month received (i.e., the reporting
month or budget month). If the State
assumes an advance payment is applied for and obtained, only report what is
actually received for this item.
b. Social
Security: Enter the dollar amount of Social Security benefits (RSDI
benefits) that the adult in the SSP-MOE family has received for the reporting
month or for the month used to budget for the reporting month. Include the Federal payment plus any State
supplemental payment.
c. SSI:
Enter the dollar amount of SSI benefits that the adult in the SSP-MOE family
has received for the reporting month or for the month used to budget for the
reporting month.
d. Worker's
Compensation: Enter the dollar amount of Worker's Compensation that the
adult in the SSP-MOE family has received for the reporting month or for the
month used to budget for the reporting month.
e. Other
Unearned Income:
Guidance: Other unearned income includes Veterans
benefits, Unemployment Compensation, other government benefits, housing
subsidy, contribution/income-in-kind, deemed income, Public Assistance or
General Assistance (e.g., benefits provided under the TANF program and under
separate State programs for which MOE is not claimed), educational
grants/scholarships/loans, other. Do not
include the amount of SSP-MOE assistance, EITC, Social Security, SSI, Worker's
Compensation, value of food stamp assistance, the amount of the Child Care
subsidy, and the amount of Child Support.
Instruction:
Enter the dollar amount of other unearned income that the adult in the
SSP-MOE family has received for the reporting month or for the month used to
budget for the reporting month.
CHILD CHARACTERISTICS
This section allows for coding the child
characteristics for up to ten children in the SSP-MOE family. A minor child head-of-household should be
coded as an adult, not as a child. The
youngest child should be coded as the first child in the family, the second
youngest child as the second child, and so on.
If there are more than ten children in
the SSP-MOE family, use the following order to identify the persons to be
coded: (1) children in the eligible family receiving assistance in order from
youngest to oldest; (2) minor siblings of child in the eligible family
receiving assistance from youngest to oldest; and (3) any other children.
60. Family
Affiliation:
Guidance:
This data element is found in both for (1) the adult or minor child
head-of-household characteristics section and (2) the minor child
characteristics section. The same coding
schemes are used in both sections. Some
of these codes may not be applicable for children.
Instruction:
Enter the one-digit code that shows the child's relation to the eligible
family receiving assistance.
1
= Member of the eligible family
receiving assistance
Not
in eligible family receiving assistance, but in the household
2
= Parent of minor child in the
eligible family receiving assistance
3
= Caretaker relative of minor
child in the eligible family receiving assistance
4
= Minor sibling of child in the
eligible family receiving assistance
5
= Person whose income is
considered in determining eligibility for and amount of assistance for the
eligible family receiving assistance
61. Date
of Birth: Enter the eight-digit code for date of birth for this child under
the separate State programs in the format YYYYMMDD. If the child's date of birth is unknown and
the family affiliation code is not "1," enter the code
"99999999".
62. Social
Security Number: Enter the
nine-digit Social Security Number for the child in the format nnnnnnnnn. If the child's social security number is
unknown and the family affiliation code is not "1," enter the 9-digit
code "999999999". Reporting of
this data element is optional for individuals whose family affiliation code is
4.
63. Race/Ethnicity
Guidance: The intent of this data element is to
capture the multiplicity of race and ethnicity characteristic applicable to
each person. States should code at least
one of the race categories "YES" in addition to coding ethnicity.
Instruction:
To allow for the multiplicity of race/ethnicity, please enter a
one-digit code for each race and for ethnicity of the child. Reporting of this data element is optional
for individuals whose family affiliation code is 4.
Ethnicity
a. Hispanic
or Latino
1
= Yes, Hispanic or Latino
2
= No
Race:
b. American
Indian or Alaska Native
1
= Yes, American Indian or Alaska Native
2
= No
c. Asian
1
= Yes, Asian
2
= No
d. Black
or African American
1
= Yes, Black or African American
2
= No
e. Native
Hawaiian or Other Pacific Islander
1
= Yes, Native Hawaiian or Pacific Islander
2
= No
f. White
1
= Yes, White
2
= No
64. Gender:
Enter the one-digit code that indicates the child's gender.
1
= Male
2
= Female
65. Receives
Disability Benefits
The
Act specifies five types of disability benefits. Two of these types of disability benefits are
applicable to children. For each type of
disability benefits, enter the one-digit code that indicates whether or not the
child received the benefit.
a. Receives
Benefits Based on Federal Disability Status Under Non-Social Security Act
Programs:
Guidance:
States and Territories must complete this data element.
These
programs include Veteran's disability benefits, Worker's disability compensation,
and Black Lung Disease disability benefits.
1 = Yes, received benefits based on Federal
disability status
2
= No
b. Receives
Supplemental Security Income Under Title XVI-SSI of the Social Security Act:
Guidance:
States must complete this data element.
The Territories may leave this data element blank or use code
"2."
1
= Yes, received aid under Title
XVI-SSI
2
= No
66. Relationship
to Head-of-Household:
Guidance:
This data element is used both for (1) the adult or minor child
head-of-household section and (2) the minor child section. The same coding schemes are used in both
sections. Some of these codes may not be
applicable for children.
Instruction: Enter the two-digit code that shows the
child's relationship (including by marriage) to the head of the household, as
defined by the Food Stamp Program or, principal person of each person living in
the household.
01
= Head-of-household
02
= Spouse
03
= Parent
04
= Daughter or son (Natural or adoptive)
05
= Stepdaughter or stepson
06
= Grandchild or great grandchild
07
= Other related person (brother, niece, cousin)
08
= Foster child
09
= Unrelated child
10
= Unrelated adult
67. Parent
With Minor Child In the Family:
Guidance:
This data element is used both for (1) the adult or minor child
head-of-household characteristics section and (2) the minor child
characteristics section. The same coding
schemes are used in both sections. Code
"1" is not applicable for children.
A parent with a minor child in the family may be a natural parent,
adoptive parent, or step-parent of a minor child in the family. Reporting of this data element is optional
for individuals whose family affiliation code is 4 or 5.
Instruction: Enter the one-digit code that indicates
the child's parental status.
1
= Yes, a parent with a minor
child in the family and used in two-parent participation rate
2
= Yes, a parent with a minor
child in the family, but not used in two-parent participation rate
3
= No
68. Educational
Level: Enter the two-digit code to
indicate the highest level of education attained by the child. Unknown is not an acceptable code for an
individual whose family affiliation code is "1". Reporting of this data element is optional
for individuals whose family affiliation code is 4.
01-11 = Grade
level completed in primary/secondary school including secondary level
vocational school or adult high school
12
= High school diploma, GED, or
National External Diploma Program
13
= Awarded Associate's Degree
14
= Awarded Bachelor's Degree
15
= Awarded graduate degree
(Master's or higher)
16
= Other credentials (degree,
certificate, diploma, etc.)
98 = No
formal education
99
= Unknown
69. Citizenship/Alienage:
Instruction: Enter the one-digit code that indicates
the child citizenship/alienage. Unknown
is not an acceptable code for an individual whose family affiliation code is
"1". Reporting of this data
element is optional for individuals whose family affiliation code is 4.
1 = U.S.
citizen, including naturalized citizens
2 = Qualified
alien
3 = Non
qualified alien
9 = Unknown
70. Amount
of Unearned Income
Unearned
income has two categories. For each
category of unearned income, enter the dollar amount of the child's unearned
income for the reporting month or for the month used to budget for the
reporting month.
a. SSI: Enter the dollar amount of SSI that the child
in the SSP-MOE family has received for the reporting month or for the month
used to budget for the reporting month.
b. Other
Unearned Income: Enter the dollar
amount of other unearned income that the child in the SSP-MOE family has
received for the reporting month or for the month used to budget for the
reporting month.